University of Utah
Program Specialist I, Div. of Medical Education
University of Utah, Salt Lake City, Utah, United States, 84193
Job Summary
This role provides comprehensive support for faculty development efforts across all phases of the medical education program under the guidance of the Associate Dean of Faculty Development for Education and the Division of Medical Education. This role supports faculty development initiatives by identifying needs, facilitating resources and programing, and maintaining an asynchronous platform for accessible training materials. Responsibilities include close collaboration and communication with other SFESOM staff and faculty to ensure success of faculty development related efforts. This role also provides support for regional campus initiatives related to faculty development including communication, record of faculty activities, and may represent faculty needs at the Educational Program Planning Committee (EPPC). This role will lead coordination of the Faculty Educator Recognition Program and the Peer Evaluation and Enrichment Program (PEEP), promoting feedback and reflective practice among faculty, cross training and intermittent coverage for essential coordinator responsibilities in the Division of Medical Education will also be an expectation.
The ideal candidate is expected to be a self-starter, demonstrating the ability to work independently and take initiative to achieve desired outcomes. Reliability, attention to detail, exceptional organizational skills, and effective time management are essential qualities for this role. Strong interpersonal and communication skills, enabling collaboration with diverse stakeholders, including physicians, faculty, and staff will be beneficial. Strong problem-solving abilities and adaptability to evolving situations further contribute to the candidate’s potential success in this dynamic role.
Our generous University staff benefits package includes but is not limited to: health care and dental plan options, tuition reduction, UTA pass (Bus, TRAX, & FrontRunner), paid holidays, paid leave time, employer and employee paid retirement, and more!
Responsibilities
Provide ongoing support for faculty development initiatives across all phases of the MD Program, identifying needs and facilitating appropriate resources or training.
Collaborate with staff and faculty leadership across all phases of the curriculum to assist with scheduling, logistics, and communication for key faculty development components for faculty groups (e.g. Learning Community Coaches, PBL, LIC) to ensure alignment and successful program outcomes.
Work closely with LIC coordinators, directors and clinical site leadership to align faculty development expectations and opportunities for community-based adjunct faculty.
Contribute to faculty development initiatives related to coaching and mentorship.
Event planning for faculty development efforts.
Collaborate on regional campus faculty development initiatives, helping to align local and institutional faculty development goals.
Maintain and update the asynchronous platform hosting faculty development materials, ensuring accessibility and relevance of content.
Assist with resource development and production as directed.
Oversee all outgoing communication related to faculty development, including event announcements, newsletters, and updates.
Represent faculty development needs at the Educational Program Planning Committee (EPPC), advocating for resources and support as directed.
Maintain comprehensive records of faculty development activities and accomplishments for all core educators.
Lead coordination of faculty programs overseen by the Division of Med Ed and/or the Associate Dean of Faculty Development, including the Peer Evaluation and Enrichment Program (PEEP) and the Faculty Educator Recognition Program.
Provide independent coordination and decision‑making for all activities of a specified program, acting as liaison between internal and external constituencies; refer problems outside policy and procedure guidelines to the manager.
Minimum Qualifications EQUIVALENCY STATEMENT: 1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor’s degree = 4 years of directly related work experience).
Program Specialists, I: Requires a bachelor’s (or equivalency) + 2 years of directly related work experience or a master’s (or equivalency) degree.
Preferences
Experience with University platforms (e.g., Microsoft Office suite, Zoom, Drupal, Power BI).
Familiarity with administration in higher education and/or background or knowledge of rural or underserved health and/or health care.
Demonstrate a high level of project coordination to effectively lead and deliver robust programs and initiatives.
Strong organizational skills along with excellent interpersonal and communication skills, both verbally and in writing.
Ability to work well and effectively with others, specifically those in the health sciences, academia, and rural/underserved communities.
Strong ability to adapt to day‑to‑day program needs, budgetary advances, and external stakeholders’ needs.
Ability to work independently and take initiative to achieve outcomes is essential.
Equal Opportunity & Discrimination Statement The University of Utah values candidates who have experience working in settings with students from all backgrounds and possess a strong commitment to improving access to higher education for historically underrepresented students. Individuals from historically underrepresented groups, such as minorities, women, qualified persons with disabilities and protected veterans are encouraged to apply. Veterans’ preference is extended to qualified applicants upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities. The University of Utah is an affirmative action/equal opportunity employer and does not discriminate based on race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy‑related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the educational program or activity it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, the Department of Education, Office for Civil Rights, or both.
To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct, including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and affirmative action. Contact information: 383 University Street, Level 1 OEO Suite, Salt Lake City, UT 84112. Phone: 801‑581‑8365. Email: oeo@utah.edu. Online reports may be submitted at oeo.utah.edu. For more information: https://www.utah.edu/nondiscrimination/. To inquire about this posting, email employment@utah.edu or call 801‑581‑2300.
The University is a participating employer with Utah Retirement Systems (URS). Eligible new hires with prior URS service may elect to enroll in URS if they make the election before they become eligible for retirement. Contact Human Resources at (801) 581‑7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post‑retirement rules and restrictions. Contact URS or University Human Resource Management at the provided numbers for questions regarding the post‑retirement rules. This position may require the successful completion of a criminal background check and/or drug screen. Safety and security services information is available at https://safety.utah.edu/safetyreport. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.
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The ideal candidate is expected to be a self-starter, demonstrating the ability to work independently and take initiative to achieve desired outcomes. Reliability, attention to detail, exceptional organizational skills, and effective time management are essential qualities for this role. Strong interpersonal and communication skills, enabling collaboration with diverse stakeholders, including physicians, faculty, and staff will be beneficial. Strong problem-solving abilities and adaptability to evolving situations further contribute to the candidate’s potential success in this dynamic role.
Our generous University staff benefits package includes but is not limited to: health care and dental plan options, tuition reduction, UTA pass (Bus, TRAX, & FrontRunner), paid holidays, paid leave time, employer and employee paid retirement, and more!
Responsibilities
Provide ongoing support for faculty development initiatives across all phases of the MD Program, identifying needs and facilitating appropriate resources or training.
Collaborate with staff and faculty leadership across all phases of the curriculum to assist with scheduling, logistics, and communication for key faculty development components for faculty groups (e.g. Learning Community Coaches, PBL, LIC) to ensure alignment and successful program outcomes.
Work closely with LIC coordinators, directors and clinical site leadership to align faculty development expectations and opportunities for community-based adjunct faculty.
Contribute to faculty development initiatives related to coaching and mentorship.
Event planning for faculty development efforts.
Collaborate on regional campus faculty development initiatives, helping to align local and institutional faculty development goals.
Maintain and update the asynchronous platform hosting faculty development materials, ensuring accessibility and relevance of content.
Assist with resource development and production as directed.
Oversee all outgoing communication related to faculty development, including event announcements, newsletters, and updates.
Represent faculty development needs at the Educational Program Planning Committee (EPPC), advocating for resources and support as directed.
Maintain comprehensive records of faculty development activities and accomplishments for all core educators.
Lead coordination of faculty programs overseen by the Division of Med Ed and/or the Associate Dean of Faculty Development, including the Peer Evaluation and Enrichment Program (PEEP) and the Faculty Educator Recognition Program.
Provide independent coordination and decision‑making for all activities of a specified program, acting as liaison between internal and external constituencies; refer problems outside policy and procedure guidelines to the manager.
Minimum Qualifications EQUIVALENCY STATEMENT: 1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor’s degree = 4 years of directly related work experience).
Program Specialists, I: Requires a bachelor’s (or equivalency) + 2 years of directly related work experience or a master’s (or equivalency) degree.
Preferences
Experience with University platforms (e.g., Microsoft Office suite, Zoom, Drupal, Power BI).
Familiarity with administration in higher education and/or background or knowledge of rural or underserved health and/or health care.
Demonstrate a high level of project coordination to effectively lead and deliver robust programs and initiatives.
Strong organizational skills along with excellent interpersonal and communication skills, both verbally and in writing.
Ability to work well and effectively with others, specifically those in the health sciences, academia, and rural/underserved communities.
Strong ability to adapt to day‑to‑day program needs, budgetary advances, and external stakeholders’ needs.
Ability to work independently and take initiative to achieve outcomes is essential.
Equal Opportunity & Discrimination Statement The University of Utah values candidates who have experience working in settings with students from all backgrounds and possess a strong commitment to improving access to higher education for historically underrepresented students. Individuals from historically underrepresented groups, such as minorities, women, qualified persons with disabilities and protected veterans are encouraged to apply. Veterans’ preference is extended to qualified applicants upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities. The University of Utah is an affirmative action/equal opportunity employer and does not discriminate based on race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy‑related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the educational program or activity it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, the Department of Education, Office for Civil Rights, or both.
To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct, including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and affirmative action. Contact information: 383 University Street, Level 1 OEO Suite, Salt Lake City, UT 84112. Phone: 801‑581‑8365. Email: oeo@utah.edu. Online reports may be submitted at oeo.utah.edu. For more information: https://www.utah.edu/nondiscrimination/. To inquire about this posting, email employment@utah.edu or call 801‑581‑2300.
The University is a participating employer with Utah Retirement Systems (URS). Eligible new hires with prior URS service may elect to enroll in URS if they make the election before they become eligible for retirement. Contact Human Resources at (801) 581‑7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post‑retirement rules and restrictions. Contact URS or University Human Resource Management at the provided numbers for questions regarding the post‑retirement rules. This position may require the successful completion of a criminal background check and/or drug screen. Safety and security services information is available at https://safety.utah.edu/safetyreport. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.
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