The University of Texas at Austin
Senior Administrative Associate, College of Natural Sciences
The University of Texas at Austin, Campus, Illinois, us, 60920
Job Posting Title:
Senior Administrative Associate, College of Natural Sciences Hiring Department:
College of Natural Sciences Position Open To:
All Applicants Weekly Scheduled Hours:
40 FLSA Status:
Non-Exempt Earliest Start Date:
Jan 01, 2026 Position Duration:
Expected to Continue Location:
UT MAIN CAMPUS Job Details:
The College of Natural Sciences at the University of Texas at Austin strives to foster a work environment that enables all employees to contribute at the highest possible level to support the mission of the University. What starts here really does change the world. For more information about the College of Natural Sciences, please visit https://cns.utexas.edu. Purpose:
This position provides high-level administrative support for the Dean's Office, including financial processing, scheduling, event coordination, and office operations. This role ensures efficient workflow, accurate transaction management, and exceptional service for internal and external stakeholders. Responsibilities:
Financial and Budget Support: Assist the Dean's Office leadership with transaction tracking and budget management for special initiatives. Process vouchers, payments, purchase orders, and travel-related documents for select events. Process vouchers and payments for the Dean's travel; provide guidance on exception requests and entertainment expenses for events hosted or attended by the Dean. Oversee One-Time Funding Requests processed through the Dean's Office, collaborating with the Business Services team to identify appropriate accounts and ensure completion through final payment. Event Planning and Execution: Provide logistical and planning support for college-wide events hosted by the Dean's Office (e.g. holiday parties, receptions, award celebrations). Play a leading role in the biannual Texas Science Festival, including website and marketing development, Zoom webinar execution, and participant training for live and virtual events. Reception and Office Support: Manage the Dean's reception area and inventory; supervise student employees and provide backup reception assistance. Calendar and Scheduling Support: Provide backup scheduling support, including appointment coordination, meeting confirmations, and assisting the Dean when needed. Smartsheet Management: Maintain and manage the Smartsheet account for the Dean's Office. Required Qualifications:
A bachelor's degree and at least three (3) years of recent clerical experience with general office functions. Proficiency with digital tools and platforms, including Microsoft 365 and standard office equipment. Comfort learning new systems and procedures. Demonstrated reliability, including consistent follow-through and timely completion of tasks. Proven ability to prioritize responsibilities and manage concurrent projects, while maintaining a high level of accuracy and attention to detail. Excellent written, oral, and interpersonal communication skills. Relevant education and experience may be substituted as appropriate. Preferred Qualifications:
Experience with UT Austin systems, policies, and processes, including purchasing and payment policies. Experience planning, coordinating, and executing events of varying size and complexity. Salary Range:
$58,000 + depending on qualifications Working Conditions:
This position requires on-site work on the UT Austin campus. Must be eligible to work in the U.S. on a full-time basis for any employer without sponsorship. May work under pressure and rigid deadlines. May work around standard office conditions. Repetitive use of a keyboard at a workstation. Use of manual dexterity. Required Materials:
Resume/CV Letter of interest 3 work references with their contact information; at least one reference should be from a supervisor Employment Eligibility:
Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval. Retirement Plan Eligibility:
The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length. Background Checks:
A criminal history background check will be required for finalist(s) under consideration for this position. Equal Opportunity Employer:
The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions. Pay Transparency:
The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. Employment Eligibility Verification:
If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university. E-Verify:
The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following: E-Verify Poster (English and Spanish) Right to Work Poster (English) Right to Work Poster (Spanish) Compliance:
Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031. The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.
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Senior Administrative Associate, College of Natural Sciences Hiring Department:
College of Natural Sciences Position Open To:
All Applicants Weekly Scheduled Hours:
40 FLSA Status:
Non-Exempt Earliest Start Date:
Jan 01, 2026 Position Duration:
Expected to Continue Location:
UT MAIN CAMPUS Job Details:
The College of Natural Sciences at the University of Texas at Austin strives to foster a work environment that enables all employees to contribute at the highest possible level to support the mission of the University. What starts here really does change the world. For more information about the College of Natural Sciences, please visit https://cns.utexas.edu. Purpose:
This position provides high-level administrative support for the Dean's Office, including financial processing, scheduling, event coordination, and office operations. This role ensures efficient workflow, accurate transaction management, and exceptional service for internal and external stakeholders. Responsibilities:
Financial and Budget Support: Assist the Dean's Office leadership with transaction tracking and budget management for special initiatives. Process vouchers, payments, purchase orders, and travel-related documents for select events. Process vouchers and payments for the Dean's travel; provide guidance on exception requests and entertainment expenses for events hosted or attended by the Dean. Oversee One-Time Funding Requests processed through the Dean's Office, collaborating with the Business Services team to identify appropriate accounts and ensure completion through final payment. Event Planning and Execution: Provide logistical and planning support for college-wide events hosted by the Dean's Office (e.g. holiday parties, receptions, award celebrations). Play a leading role in the biannual Texas Science Festival, including website and marketing development, Zoom webinar execution, and participant training for live and virtual events. Reception and Office Support: Manage the Dean's reception area and inventory; supervise student employees and provide backup reception assistance. Calendar and Scheduling Support: Provide backup scheduling support, including appointment coordination, meeting confirmations, and assisting the Dean when needed. Smartsheet Management: Maintain and manage the Smartsheet account for the Dean's Office. Required Qualifications:
A bachelor's degree and at least three (3) years of recent clerical experience with general office functions. Proficiency with digital tools and platforms, including Microsoft 365 and standard office equipment. Comfort learning new systems and procedures. Demonstrated reliability, including consistent follow-through and timely completion of tasks. Proven ability to prioritize responsibilities and manage concurrent projects, while maintaining a high level of accuracy and attention to detail. Excellent written, oral, and interpersonal communication skills. Relevant education and experience may be substituted as appropriate. Preferred Qualifications:
Experience with UT Austin systems, policies, and processes, including purchasing and payment policies. Experience planning, coordinating, and executing events of varying size and complexity. Salary Range:
$58,000 + depending on qualifications Working Conditions:
This position requires on-site work on the UT Austin campus. Must be eligible to work in the U.S. on a full-time basis for any employer without sponsorship. May work under pressure and rigid deadlines. May work around standard office conditions. Repetitive use of a keyboard at a workstation. Use of manual dexterity. Required Materials:
Resume/CV Letter of interest 3 work references with their contact information; at least one reference should be from a supervisor Employment Eligibility:
Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval. Retirement Plan Eligibility:
The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length. Background Checks:
A criminal history background check will be required for finalist(s) under consideration for this position. Equal Opportunity Employer:
The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions. Pay Transparency:
The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. Employment Eligibility Verification:
If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university. E-Verify:
The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following: E-Verify Poster (English and Spanish) Right to Work Poster (English) Right to Work Poster (Spanish) Compliance:
Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031. The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.
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