American Sugar Refining
Accounts Payable Specialist
American Sugar Refining, West Palm Beach, Florida, United States, 33412
Florida Crystals is a leading domestic sugar producer and North America's first fully integrated cane sugar company. Our renewable energy facility is the largest of its kind in North America and works to reduce fossil fuel use. We sustainably farm rice, sweet corn, and other vegetables in rotation with our sugarcane. Our rice mill is the only rice mill in Florida.
Overview Reporting to the Accounts Payable Supervisor, the successful candidate will be responsible for receiving, processing, verifying and reconciling invoices according to department policies and deadlines. This includes processing and monitoring a high volume of expenditures (approx. 125 invoices per day). The Accounts Payable Specialist will ensure that the needs of the company are consistently met; this includes completing all Accounts Payable functions timely and accurately.
Roles & Responsibilities
Perform all aspects of the Accounts Payable function by matching purchase orders to invoices and entering the invoices into SAP; identify errors or discrepancies and resolve before processing.
Manage invoice exceptions in Ariba and Invoice Scanning software programs.
Reconcile monthly statements and related transactions to vendor accounts.
Follow-up internally and externally on invoices and credits and other related issues.
Communicate with vendors by telephone, mail or email, resolving routine inquiries concerning account status and communicating resolution of discrepancies to appropriate persons.
Communicate with internal customers for invoice approvals, PO price and quantity discrepancies, goods receipts, proof of delivery BOL's, service entry receipts, etc.
Reconciliation of general ledger accounts to resolve discrepancies with accounts payable postings.
Complete special projects as assigned.
Participate in group brainstorming sessions in an effort to identify gaps or areas of improvement within scope of position.
Perform other duties as assigned.
Work Experience
1 - 3 years of experience in an accounts payable role.
Experience with an integrated Procure-to-Pay ERP module; SAP strongly preferred.
Ariba or other invoice management software experience preferred.
Education Requirements
Associate's degree in accounting, finance or a related field preferred.
High School Diploma with 5+ years accounts payable experience.
Essential Capabilities (Knowledge, Skills, Abilities and Personal Attributes)
Technical Skills
- Strong knowledge of the full Accounts Payable cycle in both a manual and electronic environment.
Computer Proficiency
- Proficiency in Microsoft Office suite (Word, Excel, Power Point, Outlook).
Problem Solving
- Identifies and resolves problems in a timely manner, gathers and analyzes information skillfully.
Customer Focus
- Making customers and their needs a primary focus of actions, developing and sustaining productive customer relationships.
Adaptability
- Adapts without difficulty to changes in the work environment, manages competing demands, and is able to deal with frequent change, delays or unexpected events.
Ethics & Integrity
- High degree of personal integrity in all business dealings.
Execution
- Attentive to detail and demonstrated ability to deliver on accountabilities in order to help the business and the team be successful.
Teamwork/Collaboration
- A great team player with a great attitude, good customer service orientation, and focused on delivering outstanding results to clients and the business overall.
Organization
- Strong organization skills, attention to detail and follow-through to resolve any outstanding issues.
Communication
- Excellent written and verbal communication skills; appropriately communicates at all levels of the organization.
Location West Palm Beach
Equal Opportunity Employer We are an equal opportunity employer. We do not discriminate on the basis of race, color, creed, religion, gender, sexual orientation, gender identity, age, national origin, disability, veteran status or any other category protected under federal, state, or local law. All employment is decided on the basis of qualifications, merit, and business need.
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Overview Reporting to the Accounts Payable Supervisor, the successful candidate will be responsible for receiving, processing, verifying and reconciling invoices according to department policies and deadlines. This includes processing and monitoring a high volume of expenditures (approx. 125 invoices per day). The Accounts Payable Specialist will ensure that the needs of the company are consistently met; this includes completing all Accounts Payable functions timely and accurately.
Roles & Responsibilities
Perform all aspects of the Accounts Payable function by matching purchase orders to invoices and entering the invoices into SAP; identify errors or discrepancies and resolve before processing.
Manage invoice exceptions in Ariba and Invoice Scanning software programs.
Reconcile monthly statements and related transactions to vendor accounts.
Follow-up internally and externally on invoices and credits and other related issues.
Communicate with vendors by telephone, mail or email, resolving routine inquiries concerning account status and communicating resolution of discrepancies to appropriate persons.
Communicate with internal customers for invoice approvals, PO price and quantity discrepancies, goods receipts, proof of delivery BOL's, service entry receipts, etc.
Reconciliation of general ledger accounts to resolve discrepancies with accounts payable postings.
Complete special projects as assigned.
Participate in group brainstorming sessions in an effort to identify gaps or areas of improvement within scope of position.
Perform other duties as assigned.
Work Experience
1 - 3 years of experience in an accounts payable role.
Experience with an integrated Procure-to-Pay ERP module; SAP strongly preferred.
Ariba or other invoice management software experience preferred.
Education Requirements
Associate's degree in accounting, finance or a related field preferred.
High School Diploma with 5+ years accounts payable experience.
Essential Capabilities (Knowledge, Skills, Abilities and Personal Attributes)
Technical Skills
- Strong knowledge of the full Accounts Payable cycle in both a manual and electronic environment.
Computer Proficiency
- Proficiency in Microsoft Office suite (Word, Excel, Power Point, Outlook).
Problem Solving
- Identifies and resolves problems in a timely manner, gathers and analyzes information skillfully.
Customer Focus
- Making customers and their needs a primary focus of actions, developing and sustaining productive customer relationships.
Adaptability
- Adapts without difficulty to changes in the work environment, manages competing demands, and is able to deal with frequent change, delays or unexpected events.
Ethics & Integrity
- High degree of personal integrity in all business dealings.
Execution
- Attentive to detail and demonstrated ability to deliver on accountabilities in order to help the business and the team be successful.
Teamwork/Collaboration
- A great team player with a great attitude, good customer service orientation, and focused on delivering outstanding results to clients and the business overall.
Organization
- Strong organization skills, attention to detail and follow-through to resolve any outstanding issues.
Communication
- Excellent written and verbal communication skills; appropriately communicates at all levels of the organization.
Location West Palm Beach
Equal Opportunity Employer We are an equal opportunity employer. We do not discriminate on the basis of race, color, creed, religion, gender, sexual orientation, gender identity, age, national origin, disability, veteran status or any other category protected under federal, state, or local law. All employment is decided on the basis of qualifications, merit, and business need.
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