City of Clinton (NC)
General Statement of Duties
Performs responsible professional accounting and financial work in the Finance Department.
Distinguishing Features of the Class An employee in this class performs analytical, administrative and fiscal control work for the city. Work includes general ledger accounting, budgetary accounting, cost accounting, research, forecasting, spreadsheet development, finance software implementation/training, and financial reporting. The position serves as the City’s internal auditor, purchasing specialist, and budget analyst, and has authority for daily operations of the Finance Department in the absence of the Director. The employee must exercise considerable independent judgment and initiative in identifying and resolving the daily problems and activities of the fiscal control system. Work is performed in an office setting and employee is not substantially exposed to adverse environmental conditions. Work is performed in accordance with established professional standards, government financial procedures and North Carolina General Statutes governing responsibilities of government fiscal operations. Work is performed under the general supervision of the Finance Director, and is evaluated through conferences, reports, and an independent audit of financial records.
Essential Duties and Tasks Assists the Finance Director by providing technical guidance to technical accounting staff and preparing a variety of financial records, reports, spreadsheets and analyses; interprets and enforces fiscal policies and practices for the department.
Performs journal entries; reconciles monthly cash collections and bank statements; maintains and updates chart of accounts; enters budget amendments and updates; prepares year‑end entries to close out fiscal year.
Serves as purchasing specialist for the City; recommends purchasing manual for the City and trains departmental users; prepares and sends out requests for proposals for various goods and services; records bid information from formal bid openings; assists with reviewing contracts and coordinates review with City Attorney; approves requisitions and files electronic purchase orders for Finance Director review; codes invoices and submits to accounts payable; enters purchase orders if necessary; assists departments with related issues.
Balances and posts daily cash collections to the ledger; monitors cash availability and balances and oversees wiring of funds from and to central depository.
Serves as internal auditor and develops and implements internal audit policies and procedures City‑wide such as cash handling, safekeeping of City assets and City financial activities; signs out City credit card and reviews receipts for proper budget line‑item coding; research cost reductions for departmental activities; evaluates and recommends updated finance department procedures and processes.
Assists the auditors and prepares Comprehensive documentation during the annual audit of the City’s financial records; assists in preparation of the Annual Comprehensive Financial Report (ACFR) that is submitted for the Certificate of Achievement for Excellence in Financial Reporting Program Award, including preparation of spreadsheets, graphs and charts, and coordination of printing and disbursement of the document. Prepares reconciliation of balance sheet accounts monthly to include payroll liability accounts.
Assists in preparing the annual city budget, analyzes historical trends in revenues and expenditures, and helps all city departments prepare, key, and balance budget requests.
Performs grant accounting; establishes spreadsheets for each grant; maintains adequate accounting records to document compliance with local, State, and Federal laws and ordinances.
Additional Job Duties Performs related duties as required.
Knowledges, Skills, and Abilities
Considerable knowledge of North Carolina General Statutes and financial practices and procedures.
Considerable knowledge of the principals and practices of public finance administration including accounting, budgeting and payroll in government.
Considerable knowledge of the practices of professional accounting and auditing.
Considerable knowledge of the application of information technology to the work including specialized financial packages, spreadsheets, and data bases.
Considerable knowledge of state laws regarding public purchasing processes.
Skill in internal customer service excellence and collaborative conflict resolution.
Ability to evaluate financial systems and formulate and install accounting methods, procedures, forms and records.
Ability to design and prepare analytical and interpretive financial reports, statements, and records.
Ability to establish and maintain effective working relationships with the public, department heads, government officials, superiors, and other employees.
Ability to communicate effectively in oral and written forms.
Must have Direct Experience in Bank Reconciliation & Journal Entries.
Desirable Education and Experience Graduation from an accredited college or university with a bachelor’s degree in accounting or business administration supplemented by courses in public finance administration and budgeting, and some professional experience in accounting, preferably in the public sector; or an equivalent combination of education and experience.
Special Requirement Ability to obtain Purchasing Officer certification from the NC School of Government.
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Distinguishing Features of the Class An employee in this class performs analytical, administrative and fiscal control work for the city. Work includes general ledger accounting, budgetary accounting, cost accounting, research, forecasting, spreadsheet development, finance software implementation/training, and financial reporting. The position serves as the City’s internal auditor, purchasing specialist, and budget analyst, and has authority for daily operations of the Finance Department in the absence of the Director. The employee must exercise considerable independent judgment and initiative in identifying and resolving the daily problems and activities of the fiscal control system. Work is performed in an office setting and employee is not substantially exposed to adverse environmental conditions. Work is performed in accordance with established professional standards, government financial procedures and North Carolina General Statutes governing responsibilities of government fiscal operations. Work is performed under the general supervision of the Finance Director, and is evaluated through conferences, reports, and an independent audit of financial records.
Essential Duties and Tasks Assists the Finance Director by providing technical guidance to technical accounting staff and preparing a variety of financial records, reports, spreadsheets and analyses; interprets and enforces fiscal policies and practices for the department.
Performs journal entries; reconciles monthly cash collections and bank statements; maintains and updates chart of accounts; enters budget amendments and updates; prepares year‑end entries to close out fiscal year.
Serves as purchasing specialist for the City; recommends purchasing manual for the City and trains departmental users; prepares and sends out requests for proposals for various goods and services; records bid information from formal bid openings; assists with reviewing contracts and coordinates review with City Attorney; approves requisitions and files electronic purchase orders for Finance Director review; codes invoices and submits to accounts payable; enters purchase orders if necessary; assists departments with related issues.
Balances and posts daily cash collections to the ledger; monitors cash availability and balances and oversees wiring of funds from and to central depository.
Serves as internal auditor and develops and implements internal audit policies and procedures City‑wide such as cash handling, safekeeping of City assets and City financial activities; signs out City credit card and reviews receipts for proper budget line‑item coding; research cost reductions for departmental activities; evaluates and recommends updated finance department procedures and processes.
Assists the auditors and prepares Comprehensive documentation during the annual audit of the City’s financial records; assists in preparation of the Annual Comprehensive Financial Report (ACFR) that is submitted for the Certificate of Achievement for Excellence in Financial Reporting Program Award, including preparation of spreadsheets, graphs and charts, and coordination of printing and disbursement of the document. Prepares reconciliation of balance sheet accounts monthly to include payroll liability accounts.
Assists in preparing the annual city budget, analyzes historical trends in revenues and expenditures, and helps all city departments prepare, key, and balance budget requests.
Performs grant accounting; establishes spreadsheets for each grant; maintains adequate accounting records to document compliance with local, State, and Federal laws and ordinances.
Additional Job Duties Performs related duties as required.
Knowledges, Skills, and Abilities
Considerable knowledge of North Carolina General Statutes and financial practices and procedures.
Considerable knowledge of the principals and practices of public finance administration including accounting, budgeting and payroll in government.
Considerable knowledge of the practices of professional accounting and auditing.
Considerable knowledge of the application of information technology to the work including specialized financial packages, spreadsheets, and data bases.
Considerable knowledge of state laws regarding public purchasing processes.
Skill in internal customer service excellence and collaborative conflict resolution.
Ability to evaluate financial systems and formulate and install accounting methods, procedures, forms and records.
Ability to design and prepare analytical and interpretive financial reports, statements, and records.
Ability to establish and maintain effective working relationships with the public, department heads, government officials, superiors, and other employees.
Ability to communicate effectively in oral and written forms.
Must have Direct Experience in Bank Reconciliation & Journal Entries.
Desirable Education and Experience Graduation from an accredited college or university with a bachelor’s degree in accounting or business administration supplemented by courses in public finance administration and budgeting, and some professional experience in accounting, preferably in the public sector; or an equivalent combination of education and experience.
Special Requirement Ability to obtain Purchasing Officer certification from the NC School of Government.
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