Inside Higher Ed
Job Title:
Accounts Payable Coordinator
Location:
Atlanta, Georgia
Regular/Temporary:
Regular
Full/Part Time:
Full-Time
Job Summary The Accounts Payable Coordinator verifies and performs system entries for invoices and other payment requests. This role serves as the primary point of contact for vendors, financial and accounting staff, and other Institute personnel on matters related to payment status and other accounts payable issues.
Responsibilities
Reviews requests for payment (invoices, check requests, employee payment requests), verifies accuracy and validity, and enters payment requests into the financial system.
Responds to inquiries from vendors, contractors, department managers, and employees regarding payment status and other accounts payable related issues.
Coordinates, prepares, and analyzes vendor statement reconciliations and resolves any outstanding invoices and discrepancies.
Evaluates purchase products and services and ensures compliance with the Institute's policies, procedures, and applicable government regulations.
Participates in internal and external audits of the credit card/expense report functions.
Assists with updating accounts payable policies.
Gathers performance metrics to assist with reporting; may utilize a variety of electronic systems to manage requisitions, conduct auctions, and manage vendors and/or inventories.
Answers inquiries from vendors on invoice status and other payment-related matters.
Collaborates with the AP Accounting team to resolve payment discrepancies and returned payments and/or checks.
Performs other job‑related duties as assigned.
Required Qualifications
Educational Requirements:
High School Diploma, GED, or Vocational School Diploma. Vocational training or a degree may be preferred or required.
Other Required Qualifications:
Overnight travel required for project delivery; flexibility in on‑site daily service delivery hours.
Required Experience:
Three or more years of relevant experience.
Preferred Qualifications:
Accounts Payable experience in a university setting.
Intermediate Excel, Word, and PowerPoint skills.
Excellent communication and customer service skills.
Understanding of procure‑to‑pay best practices.
Preferred Educational Qualifications:
Associate’s Degree in a related discipline or equivalent.
Proposed Salary $47,872 to $58,485 annually, commensurate with education and experience.
Skills
Working knowledge of payables processing procedures and related system applications.
Customer service and communications skills; ability to plan and organize work.
Understanding of Institute procurement policies and procedures.
Fast and accurate data entry; ability to resolve complex customer service inquiries related to payment status, process, and procedures.
Ability to run queries, format reports, analyze data, identify trends, and make recommendations.
Knowledge of basic accounts payable auditing and voucher entry.
Familiarity with best practices, policies, and procedures associated with all AP tasks.
Equal Employment Opportunity The Georgia Institute of Technology (Georgia Tech) is an Equal Employment Opportunity Employer. The Institute is committed to maintaining a fair and respectful environment. In accordance with federal and state law, Georgia Tech provides equal opportunity to all applicants, contractors, volunteers, and participants in institutional programs and activities, including hiring, promotion, and pay.
Background Check Successful candidates must pass a Position of Trust+ Education background check. Refer to the policy library for details.
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Accounts Payable Coordinator
Location:
Atlanta, Georgia
Regular/Temporary:
Regular
Full/Part Time:
Full-Time
Job Summary The Accounts Payable Coordinator verifies and performs system entries for invoices and other payment requests. This role serves as the primary point of contact for vendors, financial and accounting staff, and other Institute personnel on matters related to payment status and other accounts payable issues.
Responsibilities
Reviews requests for payment (invoices, check requests, employee payment requests), verifies accuracy and validity, and enters payment requests into the financial system.
Responds to inquiries from vendors, contractors, department managers, and employees regarding payment status and other accounts payable related issues.
Coordinates, prepares, and analyzes vendor statement reconciliations and resolves any outstanding invoices and discrepancies.
Evaluates purchase products and services and ensures compliance with the Institute's policies, procedures, and applicable government regulations.
Participates in internal and external audits of the credit card/expense report functions.
Assists with updating accounts payable policies.
Gathers performance metrics to assist with reporting; may utilize a variety of electronic systems to manage requisitions, conduct auctions, and manage vendors and/or inventories.
Answers inquiries from vendors on invoice status and other payment-related matters.
Collaborates with the AP Accounting team to resolve payment discrepancies and returned payments and/or checks.
Performs other job‑related duties as assigned.
Required Qualifications
Educational Requirements:
High School Diploma, GED, or Vocational School Diploma. Vocational training or a degree may be preferred or required.
Other Required Qualifications:
Overnight travel required for project delivery; flexibility in on‑site daily service delivery hours.
Required Experience:
Three or more years of relevant experience.
Preferred Qualifications:
Accounts Payable experience in a university setting.
Intermediate Excel, Word, and PowerPoint skills.
Excellent communication and customer service skills.
Understanding of procure‑to‑pay best practices.
Preferred Educational Qualifications:
Associate’s Degree in a related discipline or equivalent.
Proposed Salary $47,872 to $58,485 annually, commensurate with education and experience.
Skills
Working knowledge of payables processing procedures and related system applications.
Customer service and communications skills; ability to plan and organize work.
Understanding of Institute procurement policies and procedures.
Fast and accurate data entry; ability to resolve complex customer service inquiries related to payment status, process, and procedures.
Ability to run queries, format reports, analyze data, identify trends, and make recommendations.
Knowledge of basic accounts payable auditing and voucher entry.
Familiarity with best practices, policies, and procedures associated with all AP tasks.
Equal Employment Opportunity The Georgia Institute of Technology (Georgia Tech) is an Equal Employment Opportunity Employer. The Institute is committed to maintaining a fair and respectful environment. In accordance with federal and state law, Georgia Tech provides equal opportunity to all applicants, contractors, volunteers, and participants in institutional programs and activities, including hiring, promotion, and pay.
Background Check Successful candidates must pass a Position of Trust+ Education background check. Refer to the policy library for details.
#J-18808-Ljbffr