California State Controller's Office
SENIOR PERSONNEL SPECIALIST
California State Controller's Office, Sacramento, California, United States, 95828
SENIOR PERSONNEL SPECIALIST - California State Controller's Office
Join to apply for the
SENIOR PERSONNEL SPECIALIST
role at
California State Controller's Office .
Pay Range This range is provided by California State Controller's Office. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.
Base Pay A
Job Code : JC-502006.
Position : 051-220-1317-999.
Title : Senior Personnel Specialist.
Classification : SENIOR PERSONNEL SPECIALIST.
Salary: $5,663.00 – $7,097.00 A. New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable.
# of Positions : 1
Work Location : Sacramento County
Telework : Hybrid
Job Type : Permanent, Full Time
Facility : Personnel/Payroll Services Division
Department The Office of the State Controller (SCO) is the destination employer within the State of California. As California’s chief fiscal officer, the Controller’s Office ensures accountability and transparency of California’s financial practices while promoting fairness and opportunity for all. Here, you’ll work in a collaborative and supportive environment with diverse opportunities for professional growth and development. A career with the SCO offers meaningful work that directly impacts the state’s future.
The Personnel and Payroll Services Division (PPSD) of the California State Controller’s Office is responsible for ensuring that more than 290,000 state employees are paid accurately and on time. This division manages complex payroll systems, processes employee benefits, and handles a wide range of personnel transactions. By joining this team, you’ll be at the forefront of delivering essential services that directly affect the livelihoods of state workers across California.
Job Description and Duties Under the general direction of a Payroll Officer, the incumbent serves as an expert resource and staff specialist within the Personnel/Payroll Operations Section. The incumbent is responsible for providing technical support and lead responsibilities for the Premium Pay unit/Account Receivables within the Employment History unit, and independently performs work involving a diverse range of tasks, situations and processing/production environments; functions as a liaison with clients and control agencies. Implements processes and procedures; develops and maintains specialized training programs and internal procedures; represents the department on intra‑ and inter‑departmental teams, and resolves a wide variety of issues.
Duties Performed:
Research and resolve the most complex, sensitive and critical problems/issues associated with premium/supplemental pay processing resulting from: Implementation of programs mandated by CB contracts, laws, rules, regulations, policies, and procedures; Redesign/enhancement to existing systems and/or PC desktop applications.
Unique situations caused by system error or erroneously processed transactions; Problems received via correspondence or telephone inquiry from departments, campuses or employees. Develop and evaluate alternative solutions and provide recommendations for premium/supplemental pay processing.
Evaluate manual/automated processes and heavy workloads associated with various statewide programs related to premium/supplemental pay processing and develop/implement effective action plans.
Interpret and ensure both documentation and transaction processing are in compliance with Federal and State laws, rules, policies, procedures and CB contract.
Assign, coordinate and control workload assignments to staff, to meet established goals and management expectations; identify special training needs for staff; evaluate work performance and provide recommendations to supervisor.
Perform activities for special projects or heavy and time critical workloads such as: retroactive collective bargaining affecting premium pays for civil service employees, provide input regarding numerous criteria considered for processing premium/supplemental pays. Provide frequent contact with Department of Personnel Administration regarding rules, audits, validations and eligibilities for over 200 types of premium/supplemental pays. Identify, document and provide system test data to analytical staff for system related changes and/or problems. Recommend automated processes for high volume/time critical workloads.
Develop and maintain a comprehensive training review module and provide training to new and less experienced staff. Develop and maintain the unit operation/desk manual to reflect new or modified procedures and instructions; including special personal computer applications developed through the Client Builder software.
Prepare management reports using personal computer software regarding workloads, and/or special project status; develop weekly goals to correspond to management expectations.
Review and comment on revisions to Payroll Procedures Manual, and Personnel and Payroll letters prior to statewide distribution.
Review control agency letters/memorandums effecting possible changes in procedures and/or processes for differing and provide recommendations to management for procedural modifications; ensure appropriate personnel and payroll documentation completion instructions are in place prior to statewide distribution.
You will find additional information about the job in the
Duty Statement . Special Requirements A resume is required.
Examination Take the required examination here: Senior Personnel Specialist Examination.
Application Instructions Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.
Final Filing Date 12/31/2025
Who May Apply Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list or LEAP eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply.
Equal Opportunity Employer The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.
It is an objective of the State of California to achieve a drug‑free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.
Seniority level Mid‑Senior level
Employment type Full‑time
Job function Human Resources
Industries Government Administration
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SENIOR PERSONNEL SPECIALIST
role at
California State Controller's Office .
Pay Range This range is provided by California State Controller's Office. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.
Base Pay A
Job Code : JC-502006.
Position : 051-220-1317-999.
Title : Senior Personnel Specialist.
Classification : SENIOR PERSONNEL SPECIALIST.
Salary: $5,663.00 – $7,097.00 A. New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable.
# of Positions : 1
Work Location : Sacramento County
Telework : Hybrid
Job Type : Permanent, Full Time
Facility : Personnel/Payroll Services Division
Department The Office of the State Controller (SCO) is the destination employer within the State of California. As California’s chief fiscal officer, the Controller’s Office ensures accountability and transparency of California’s financial practices while promoting fairness and opportunity for all. Here, you’ll work in a collaborative and supportive environment with diverse opportunities for professional growth and development. A career with the SCO offers meaningful work that directly impacts the state’s future.
The Personnel and Payroll Services Division (PPSD) of the California State Controller’s Office is responsible for ensuring that more than 290,000 state employees are paid accurately and on time. This division manages complex payroll systems, processes employee benefits, and handles a wide range of personnel transactions. By joining this team, you’ll be at the forefront of delivering essential services that directly affect the livelihoods of state workers across California.
Job Description and Duties Under the general direction of a Payroll Officer, the incumbent serves as an expert resource and staff specialist within the Personnel/Payroll Operations Section. The incumbent is responsible for providing technical support and lead responsibilities for the Premium Pay unit/Account Receivables within the Employment History unit, and independently performs work involving a diverse range of tasks, situations and processing/production environments; functions as a liaison with clients and control agencies. Implements processes and procedures; develops and maintains specialized training programs and internal procedures; represents the department on intra‑ and inter‑departmental teams, and resolves a wide variety of issues.
Duties Performed:
Research and resolve the most complex, sensitive and critical problems/issues associated with premium/supplemental pay processing resulting from: Implementation of programs mandated by CB contracts, laws, rules, regulations, policies, and procedures; Redesign/enhancement to existing systems and/or PC desktop applications.
Unique situations caused by system error or erroneously processed transactions; Problems received via correspondence or telephone inquiry from departments, campuses or employees. Develop and evaluate alternative solutions and provide recommendations for premium/supplemental pay processing.
Evaluate manual/automated processes and heavy workloads associated with various statewide programs related to premium/supplemental pay processing and develop/implement effective action plans.
Interpret and ensure both documentation and transaction processing are in compliance with Federal and State laws, rules, policies, procedures and CB contract.
Assign, coordinate and control workload assignments to staff, to meet established goals and management expectations; identify special training needs for staff; evaluate work performance and provide recommendations to supervisor.
Perform activities for special projects or heavy and time critical workloads such as: retroactive collective bargaining affecting premium pays for civil service employees, provide input regarding numerous criteria considered for processing premium/supplemental pays. Provide frequent contact with Department of Personnel Administration regarding rules, audits, validations and eligibilities for over 200 types of premium/supplemental pays. Identify, document and provide system test data to analytical staff for system related changes and/or problems. Recommend automated processes for high volume/time critical workloads.
Develop and maintain a comprehensive training review module and provide training to new and less experienced staff. Develop and maintain the unit operation/desk manual to reflect new or modified procedures and instructions; including special personal computer applications developed through the Client Builder software.
Prepare management reports using personal computer software regarding workloads, and/or special project status; develop weekly goals to correspond to management expectations.
Review and comment on revisions to Payroll Procedures Manual, and Personnel and Payroll letters prior to statewide distribution.
Review control agency letters/memorandums effecting possible changes in procedures and/or processes for differing and provide recommendations to management for procedural modifications; ensure appropriate personnel and payroll documentation completion instructions are in place prior to statewide distribution.
You will find additional information about the job in the
Duty Statement . Special Requirements A resume is required.
Examination Take the required examination here: Senior Personnel Specialist Examination.
Application Instructions Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.
Final Filing Date 12/31/2025
Who May Apply Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list or LEAP eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply.
Equal Opportunity Employer The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.
It is an objective of the State of California to achieve a drug‑free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.
Seniority level Mid‑Senior level
Employment type Full‑time
Job function Human Resources
Industries Government Administration
#J-18808-Ljbffr