TempWorks Software Incorporated
Procurement Contract Specialist
TempWorks Software Incorporated, Florida, New York, United States
SALARY RANGE: $68,016 - $110,884.80
Position Summary Highly skilled, responsible professional performing specialized work in a centralized procurement operation to develop and coordinate City procurement requirements. Working under the general direction of the Director of Procurement, the position communicates with employees, vendors and professionals regarding the City’s purchasing activities.
Essential Duties and Responsibilities
Facilitate the complete procurement and contracting process to provide guidance related to procedures and compliance with applicable laws and policies.
Develop and include appropriate documents for the procurement process used for each specific solicitation.
Respond to vendors with specific requirements for their participation in the procurement process.
Analyze bids, proposals, and quotes for completeness and compliance to solicitation requirements.
Understanding of terms and conditions associated with the procurement process.
Create tabulation forms based on evaluation criteria and compile results from evaluation committee meetings and prepare related correspondence.
Utilize electronic tools to locate and solicit vendors.
Coordinate the review of contracts, insurance, and bonding requirements with supporting departments, including Risk Management, City Attorney, and others.
Assist in securing and maintaining required insurance and licenses.
Document and track all contract components and monitor expiration dates in electronic systems.
Manage continuing contract needs for departments and for citywide services.
Communicate effectively with project managers, vendors, departments, and staff.
Assist Director of Procurement with training procurement staff, documenting procedures, analyzing data, and providing reports.
Other duties, as assigned by Director of Procurement.
Minimum Qualifications To perform this job successfully, an individual must be able to carry out the essential duties and responsibilities satisfactorily. The requirements listed below are representative of the knowledge, skills, and abilities; education and/or experience; and, certificates or licenses required in order to fill the position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.
Knowledge, Skills, and Abilities
Knowledge of principles, practices, and techniques of centralized purchasing.
Knowledge of contract negotiations, contract development with insurance and bonding requirements.
Knowledge of laws, regulations, and procedures applicable to public agency purchasing.
Knowledge of computer systems pertaining to procurement and financial management.
Ability to secure proper documentation and specific language for contracts.
Ability to gather, analyze, interpret, and summarize data.
Ability to determine appropriate procurement method and utilize eProcurement.
Ability to communicate effectively both orally and in writing.
Ability to locate sources for supplies and services.
Ability to evaluate current market conditions, pricing, and sourcing.
Ability to operate a personal computer utilizing standard and specialized software.
Ability to utilize Microsoft Office programs including Outlook, Word, Excel, and Power Point.
Ability to establish effective working relationships with employees and vendors.
Education and Experience
Graduation from an accredited four-year college or university with a Bachelor’s Degree in Public or Business Administration, or a closely related field.
Two to five years of experience in developing solicitation documents, managing bid openings, and analyzing submissions; and in understanding contract components to award and execute contracts.
A combination of education, training, and experience may be considered.
Certificates and Licenses
Certified procurement manager (CPM), certified public procurement officer (CPPO), or certified professional public buyer (CPPB) preferred.
Possession of a valid Florida Driver’s License and be insurable by the City’s current auto insurance provider.
Supervisory Responsibilities N/A
Essential Physical Abilities
Heavy lifting (45 lbs. and over) - Constant
Moderate lifting (15 to 44 lbs.) - Constant
Light lifting (under 15 lbs.) - Constant
Heavy carrying (45 lbs. and over) - Constant
Moderate carrying (14 to 44 lbs.) - Constant
Light carrying (under 15 lbs.) - Constant
Reaching above shoulder - Constant
Use of fingers - Constant
Both hands required - Constant
Climbing - Constant
Good near vision - Constant
Good distant vision - Constant
Both eyes required - Constant
Depth perception - Constant
Distinguishing basic colors or shades of colors - Constant
Good hearing (with or without hearing aid) - Constant
Straight pulling or pulling hand over hand - Constant
Pushing - Constant
Walking, Running - Constant
Standing - Constant
Kneeling, Bending, Stooping, Jumping - Constant
Driving (cars, small vans, pick-ups, etc.) - Constant
Driving & operating (heavy equip., trucks, etc.) - Constant
Environmental Conditions
Work Inside - Constant
Work Outside - Constant
On Slippery Surfaces - Constant
On Uneven Surfaces - Constant
Emergency Responsibilities In the event of an emergency or disaster, an employee may be required to respond promptly to duties and responsibilities as assigned by the employee’s department, Emergency Management or City Administration. Such assignments may be before, during or after the emergency/disaster.
Disclaimers This job description is not intended to, and does not, constitute an offer of employment or a contract for employment or the terms and condition of employment. The City of Plant City has the right to revise this job description at any time.
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Position Summary Highly skilled, responsible professional performing specialized work in a centralized procurement operation to develop and coordinate City procurement requirements. Working under the general direction of the Director of Procurement, the position communicates with employees, vendors and professionals regarding the City’s purchasing activities.
Essential Duties and Responsibilities
Facilitate the complete procurement and contracting process to provide guidance related to procedures and compliance with applicable laws and policies.
Develop and include appropriate documents for the procurement process used for each specific solicitation.
Respond to vendors with specific requirements for their participation in the procurement process.
Analyze bids, proposals, and quotes for completeness and compliance to solicitation requirements.
Understanding of terms and conditions associated with the procurement process.
Create tabulation forms based on evaluation criteria and compile results from evaluation committee meetings and prepare related correspondence.
Utilize electronic tools to locate and solicit vendors.
Coordinate the review of contracts, insurance, and bonding requirements with supporting departments, including Risk Management, City Attorney, and others.
Assist in securing and maintaining required insurance and licenses.
Document and track all contract components and monitor expiration dates in electronic systems.
Manage continuing contract needs for departments and for citywide services.
Communicate effectively with project managers, vendors, departments, and staff.
Assist Director of Procurement with training procurement staff, documenting procedures, analyzing data, and providing reports.
Other duties, as assigned by Director of Procurement.
Minimum Qualifications To perform this job successfully, an individual must be able to carry out the essential duties and responsibilities satisfactorily. The requirements listed below are representative of the knowledge, skills, and abilities; education and/or experience; and, certificates or licenses required in order to fill the position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.
Knowledge, Skills, and Abilities
Knowledge of principles, practices, and techniques of centralized purchasing.
Knowledge of contract negotiations, contract development with insurance and bonding requirements.
Knowledge of laws, regulations, and procedures applicable to public agency purchasing.
Knowledge of computer systems pertaining to procurement and financial management.
Ability to secure proper documentation and specific language for contracts.
Ability to gather, analyze, interpret, and summarize data.
Ability to determine appropriate procurement method and utilize eProcurement.
Ability to communicate effectively both orally and in writing.
Ability to locate sources for supplies and services.
Ability to evaluate current market conditions, pricing, and sourcing.
Ability to operate a personal computer utilizing standard and specialized software.
Ability to utilize Microsoft Office programs including Outlook, Word, Excel, and Power Point.
Ability to establish effective working relationships with employees and vendors.
Education and Experience
Graduation from an accredited four-year college or university with a Bachelor’s Degree in Public or Business Administration, or a closely related field.
Two to five years of experience in developing solicitation documents, managing bid openings, and analyzing submissions; and in understanding contract components to award and execute contracts.
A combination of education, training, and experience may be considered.
Certificates and Licenses
Certified procurement manager (CPM), certified public procurement officer (CPPO), or certified professional public buyer (CPPB) preferred.
Possession of a valid Florida Driver’s License and be insurable by the City’s current auto insurance provider.
Supervisory Responsibilities N/A
Essential Physical Abilities
Heavy lifting (45 lbs. and over) - Constant
Moderate lifting (15 to 44 lbs.) - Constant
Light lifting (under 15 lbs.) - Constant
Heavy carrying (45 lbs. and over) - Constant
Moderate carrying (14 to 44 lbs.) - Constant
Light carrying (under 15 lbs.) - Constant
Reaching above shoulder - Constant
Use of fingers - Constant
Both hands required - Constant
Climbing - Constant
Good near vision - Constant
Good distant vision - Constant
Both eyes required - Constant
Depth perception - Constant
Distinguishing basic colors or shades of colors - Constant
Good hearing (with or without hearing aid) - Constant
Straight pulling or pulling hand over hand - Constant
Pushing - Constant
Walking, Running - Constant
Standing - Constant
Kneeling, Bending, Stooping, Jumping - Constant
Driving (cars, small vans, pick-ups, etc.) - Constant
Driving & operating (heavy equip., trucks, etc.) - Constant
Environmental Conditions
Work Inside - Constant
Work Outside - Constant
On Slippery Surfaces - Constant
On Uneven Surfaces - Constant
Emergency Responsibilities In the event of an emergency or disaster, an employee may be required to respond promptly to duties and responsibilities as assigned by the employee’s department, Emergency Management or City Administration. Such assignments may be before, during or after the emergency/disaster.
Disclaimers This job description is not intended to, and does not, constitute an offer of employment or a contract for employment or the terms and condition of employment. The City of Plant City has the right to revise this job description at any time.
#J-18808-Ljbffr