Piedmont Realty Trust
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Property Manager
role at
Piedmont Realty Trust .
At Piedmont, our mission is to build and transform workspaces that enhance connection and collaboration for tenants, while remaining committed to our stakeholders, employees, and local communities. Going beyond Piedmont's commitment to a best‑in‑class built environment, we have dedicated ourselves to fostering a diverse and inclusive culture by empowering employees to share their experiences and ideas to create a culture where there is shared pride, passion, and commitment to excellence, innovation, and respect. Culture is more than just a buzzword to us, our employees are what make Piedmont such a dynamic and rewarding place to work and remain our most valuable resource to work together, be successful, grow the company, and make an impactful difference in the office experience.
Job Requirements
At least seven years' experience in property management, commercial real estate preferred.
Four-year degree or equivalent experience.
RPA, CPM or CCIM designation preferred.
Real Estate License preferred.
Proficient in Microsoft Office and advanced Excel skills.
Proficient in MRI or other real estate accounting software.
Excellent verbal and written communication skills.
Must be a self-starter, self-disciplined, and highly organized.
Must have a strong work ethic and be team-oriented and highly dependable.
Must be able to physically visit and inspect all areas of the property.
Proficient in Angus Anywhere or other tenant work order system.
Requires frequent movement and the ability to inspect all areas of the property including the roof and basement. Must be able to stand, sit, or walk for extended periods to greet tenants and vendors.
Routine physical presence is required at the office to provide general support and backup to co‑workers and meet service needs of tenants.
Routine travel is not required for the position. Requires annual travel for two to three days to attend company‑wide meeting.
Job Responsibilities
Accounts Receivables: Understand the status of the receivables, maintain ultimate responsibility for resolution of tenant collection issues, review and approve late fees in accordance with the terms of the lease, send default notices, and pursue legal actions to collect delinquent balances when necessary. Complete quarterly bad debt reporting with a 'no reserve' form, tenant adjustment, write‑off, and refund forms when necessary. Review & approve monthly rent‑up. (5% of Time)
Accounts Payables: Review and approve invoices (including building credit card statements, direct report's expense reports, and TI/Capital invoices) per policies and procedures, ensuring appropriate supporting documentation is included and charges are accurate and allocated correctly. Work with tax consultant and Asset Manager to aggressively appeal tax assessments. Approve tenant refunds per policies and procedures. (5% of Time)
Property Financials: Support the Property Accounting team in the monthly close process by ensuring unpaid invoices are accrued, and incorrectly coded expenses are reclassified. Ensure the annual estimates and escalations are completed in accordance to the lease terms. Complete monthly variance and capital reporting, annual capital plans and operating budgets, and reforecasts. Keep abreast on market conditions and rental rates, remaining a resource for Asset Management. (20% of Time)
Lease Administration: Understand the lease terms and obligations specifically knowing terms for exercising lease options, prepare commencement letters, monitor and communicate changes in lease information (move‑in dates, vacate dates, month‑to‑month leases) to Lease Admin and Asset Management as necessary. Ensure letters of credit and tenant deposits are maintained, and review and approve tenant's lease profiles per policies and procedures. (15% of Time)
Building Maintenance, Construction, and Security: Responsible for maintaining the appearance and condition of the property by hiring appropriate vendors (soliciting and reviewing bids, preparing contracts, monitoring activities and the project schedule, and tracking the budget). This includes managing day‑to‑day maintenance, capital, and TI projects. Oversee the preventive maintenance program with engineers, and ensure building energy management systems are fully utilized. Monitor janitorial work orders and ensure they are completed. Conduct quarterly engineering and janitorial building inspections. Achieve and maintain building designations (i.e. BOMA360, Energy Star, LEED, TOBY, etc.) and pursue energy savings and green initiatives as directed by Regional Manager or department head. Ensure a sound Security and Emergency Preparedness plan is in place. Review and submit insurance incident reporting forms. (20% of Time)
Tenant Relations: Maintain ownership of the customer relationship and be responsible for developing and implementing a tenant visitation program, maintaining relations with tenants and ensuring the timely resolution of tenant requests. Review bi‑annual Kingsley Associates survey responses and implement an Action Plan as directed by Regional Manager. Assist Asset Management with leasing activities by attending prospective tenant showings, supporting leasing/re‑leasing activities, and reviewing draft lease language. Monitor tenant move‑in and move‑out procedures. (20% of Time)
Employee Management: Supervise property management support staff (Assistant Property Manager, Tenant Services Coordinator, Property Administrator) where applicable. Partner with General Manager, Regional Manager, and/or Human Resources to hire, train, and discipline employees, as well as foster team building. Approve time off requests and timesheets, and complete performance evaluations and goal setting. (10% of Time)
Other: Proactively remain involved in the local community and real‑estate organizations (i.e. BOMA, NAIOP, etc.) and maintain relations with the brokerage community. (5% of Time)
Seniority level Mid‑Senior level
Employment type Full‑time
Job function Legal
Industries Legal Services
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Property Manager
role at
Piedmont Realty Trust .
At Piedmont, our mission is to build and transform workspaces that enhance connection and collaboration for tenants, while remaining committed to our stakeholders, employees, and local communities. Going beyond Piedmont's commitment to a best‑in‑class built environment, we have dedicated ourselves to fostering a diverse and inclusive culture by empowering employees to share their experiences and ideas to create a culture where there is shared pride, passion, and commitment to excellence, innovation, and respect. Culture is more than just a buzzword to us, our employees are what make Piedmont such a dynamic and rewarding place to work and remain our most valuable resource to work together, be successful, grow the company, and make an impactful difference in the office experience.
Job Requirements
At least seven years' experience in property management, commercial real estate preferred.
Four-year degree or equivalent experience.
RPA, CPM or CCIM designation preferred.
Real Estate License preferred.
Proficient in Microsoft Office and advanced Excel skills.
Proficient in MRI or other real estate accounting software.
Excellent verbal and written communication skills.
Must be a self-starter, self-disciplined, and highly organized.
Must have a strong work ethic and be team-oriented and highly dependable.
Must be able to physically visit and inspect all areas of the property.
Proficient in Angus Anywhere or other tenant work order system.
Requires frequent movement and the ability to inspect all areas of the property including the roof and basement. Must be able to stand, sit, or walk for extended periods to greet tenants and vendors.
Routine physical presence is required at the office to provide general support and backup to co‑workers and meet service needs of tenants.
Routine travel is not required for the position. Requires annual travel for two to three days to attend company‑wide meeting.
Job Responsibilities
Accounts Receivables: Understand the status of the receivables, maintain ultimate responsibility for resolution of tenant collection issues, review and approve late fees in accordance with the terms of the lease, send default notices, and pursue legal actions to collect delinquent balances when necessary. Complete quarterly bad debt reporting with a 'no reserve' form, tenant adjustment, write‑off, and refund forms when necessary. Review & approve monthly rent‑up. (5% of Time)
Accounts Payables: Review and approve invoices (including building credit card statements, direct report's expense reports, and TI/Capital invoices) per policies and procedures, ensuring appropriate supporting documentation is included and charges are accurate and allocated correctly. Work with tax consultant and Asset Manager to aggressively appeal tax assessments. Approve tenant refunds per policies and procedures. (5% of Time)
Property Financials: Support the Property Accounting team in the monthly close process by ensuring unpaid invoices are accrued, and incorrectly coded expenses are reclassified. Ensure the annual estimates and escalations are completed in accordance to the lease terms. Complete monthly variance and capital reporting, annual capital plans and operating budgets, and reforecasts. Keep abreast on market conditions and rental rates, remaining a resource for Asset Management. (20% of Time)
Lease Administration: Understand the lease terms and obligations specifically knowing terms for exercising lease options, prepare commencement letters, monitor and communicate changes in lease information (move‑in dates, vacate dates, month‑to‑month leases) to Lease Admin and Asset Management as necessary. Ensure letters of credit and tenant deposits are maintained, and review and approve tenant's lease profiles per policies and procedures. (15% of Time)
Building Maintenance, Construction, and Security: Responsible for maintaining the appearance and condition of the property by hiring appropriate vendors (soliciting and reviewing bids, preparing contracts, monitoring activities and the project schedule, and tracking the budget). This includes managing day‑to‑day maintenance, capital, and TI projects. Oversee the preventive maintenance program with engineers, and ensure building energy management systems are fully utilized. Monitor janitorial work orders and ensure they are completed. Conduct quarterly engineering and janitorial building inspections. Achieve and maintain building designations (i.e. BOMA360, Energy Star, LEED, TOBY, etc.) and pursue energy savings and green initiatives as directed by Regional Manager or department head. Ensure a sound Security and Emergency Preparedness plan is in place. Review and submit insurance incident reporting forms. (20% of Time)
Tenant Relations: Maintain ownership of the customer relationship and be responsible for developing and implementing a tenant visitation program, maintaining relations with tenants and ensuring the timely resolution of tenant requests. Review bi‑annual Kingsley Associates survey responses and implement an Action Plan as directed by Regional Manager. Assist Asset Management with leasing activities by attending prospective tenant showings, supporting leasing/re‑leasing activities, and reviewing draft lease language. Monitor tenant move‑in and move‑out procedures. (20% of Time)
Employee Management: Supervise property management support staff (Assistant Property Manager, Tenant Services Coordinator, Property Administrator) where applicable. Partner with General Manager, Regional Manager, and/or Human Resources to hire, train, and discipline employees, as well as foster team building. Approve time off requests and timesheets, and complete performance evaluations and goal setting. (10% of Time)
Other: Proactively remain involved in the local community and real‑estate organizations (i.e. BOMA, NAIOP, etc.) and maintain relations with the brokerage community. (5% of Time)
Seniority level Mid‑Senior level
Employment type Full‑time
Job function Legal
Industries Legal Services
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