MUSC Health
UNIV-Administrative Manager I- PSYCH NCVC
MUSC Health, Charleston, South Carolina, United States, 29408
UNIV-Administrative Manager I - PSYCH NCVC
We are seeking an Administrative Manager I to oversee the administrative and business management activities for the National Crime Victims Research and Treatment Center (NCVRTC) and the APA-approved Charleston Consortium Internship Program, which is a university-wide program. This position reports to the Administrative Manager II and focuses on the clinical and educational missions within the division, department, and institution.
Entity:
Medical University of South Carolina (MUSC – Univ)
Worker Type:
Employee
Worker Sub-Type:
Classified
Cost Center:
CC001052 COM PSYCH NCVC CC
Pay Rate Type:
Salary
Pay Grade:
University-07
Pay Range:
57,334.00 - 81,707.00 - 106,080.00
Scheduled Weekly Hours:
40
Work Shift:
Monday - Friday, 8:30 am - 5:00 pm; some weekends and evenings may be required
FLSA:
Salaried
Job Duties
30% – FINANCIAL MANAGEMENT
Develop and manage division budget while ensuring compliance with regulatory guidelines.
Use OurDay system to drive reports for all financial activities, including the research mission.
Establish budgets, process non‑research personnel transactions, and oversee all non‑research related transactions.
Reconcile state financial records each month; present Budget to Actual variance and accruals monthly; report issues timely.
Run Foundation reports monthly for balances and donations; ensure timely receipt of all invoices (AR) and oversee non‑research contracts within NCVRTC.
Manage the $15 million budget for grants annually and $4 million in non‑restricted funds annually with 18 faculty members and ~60 staff.
Serve as P‑Card liaison and for 11 purchasers covering state, federal, UMA and unrestricted dollars.
Manage payroll totaling more than $5.5 million.
Coordinate between NCVRTC, Psych Administration, and the College of Medicine, ensuring a strong understanding of all revenue streams and expenses per Funds Flow plan. Prepare, implement, and manage divisional Funds Flow plans for budgetary compliance.
20% – HUMAN RESOURCES
Prepare and coordinate all personnel actions (posting vacant positions, hiring, position descriptions).
Coordinate annual personnel evaluation process, meeting all institutional deadlines.
Oversee submission of leave slips and ensure leaves are recorded appropriately.
Oversee time‑keeping for NCVC and provide internal orientation to all new employees.
Coordinate security access for OurDay and ensure updates in accordance with the COM process.
Oversee personnel effort and funding for faculty, staff, research grant faculty, interns, post‑docs, and temporary employees in NCVRTC.
20% – ACCOUNTING
Monitor and resolve cash deficits and track commitments to the Division to ensure knowledge of operational spending versus discretionary spending.
Manage distribution of contracts and agreements (SOWs or Professional Service Agreements) to working parties; invoice and follow up to ensure collection of revenue.
Develop and distribute ~50 Unrestricted FDM reports to faculty in NCVRTC; devise solutions and implement them, notifying leadership of important issues.
Develop strategies to ensure faculty and staff salaries are appropriately encumbered; analyze faculty salary support from divisional sources.
Collaborate with Grants Administrators to resolve cost over‑runs, variances, and provide regular financial reports to principal investigators and Division Administrator.
Maintain all incoming payments; prepare ACH Wire and Check Deposit forms to ensure funds hit correct accounts; claim unclaimed cash; communicate with sponsors to secure documentation.
Ensure compliance with federal, state, and institutional policies and award‑specific regulations.
Provide analytical financial reporting for departmental leadership to facilitate executive decisions.
Anticipate problems and implement proactive measures to prevent issues.
Provide monthly summaries and detailed financial reports to Division Director, Admin Manager II, and department as required; review payroll reports for consistency with individual effort and funding.
10% – FACULTY RECRUITMENT & DIVISION GROWTH STRATEGIC PLANNING
Coordinate and assist Division Director/Administrative Manager II in recruiting and hiring faculty members.
Track provider licensure and certification, ensuring all are current.
Track clinical credentialing.
Coordinate annual faculty evaluation and contracting processes, including compensation planning and calculations.
Assist Division Director/Administrative Manager II with strategic planning focused on programmatic growth.
10% – CHARLESTON CONSORTIUM INTERNSHIP PROGRAM
Develop and manage yearly budgets; coordinate funding with 16 entities to provide paid stipends (24 interns) through VA commitments, federal grant awards, scope of works, and MUSC payroll.
Oversee onboarding and termination of predoctoral interns; approve purchases, reimbursements, and related project expenses.
Collect project revenue at the beginning of each rotation to fund the $979 K program; provide quarterly financial reports to program directors.
5% – COMMUNICATION
Communicate effectively with division leadership, faculty, DOP management staff, institutional representatives, and others to optimize division administration.
Assist Division Director/Admin Manager II with developing and communicating division policies and procedures.
Develop and maintain an archive of division documents including faculty CVs, publications, and research awards.
5% – OTHER DUTIES AS ASSIGNED
Preferred Knowledge, Skills, and Abilities Proficient in Axiom, WorkDay, MUSC Financial Reports, REDCap, SuccessFactors, and Microsoft Suite. Incumbent is expected to perform at high efficiency with minimal supervision.
Additional Job Description An Administrative Manager I must bring strong financial acumen, leadership in human resources, and experience managing complex programs. The role’s responsibilities span budgeting, personnel management, accounting, faculty recruitment, internship program management, communication, and general administrative duties.
Minimum Requirements A bachelor's degree and four years of relevant experience in administrative services, public administration, or business management.
Physical Requirements
Continuous: Ability to perform job functions in an upright position; ability to work indoors and outdoors in all weather; ability to lift and carry up to 15 lbs. unassisted.
Frequent: Ability to perform job functions in a seated position, while walking/mobile, and with both hands/arms; ability to perform repetitive motions with hands/wrists/elbows and shoulders; ability to reach in all directions; possess good finger dexterity; maintain hearing acuity.
Infrequent: Ability to work in confined spaces, perform 'pinching' operations, squat, kneel; lift objects from floor to height of 36 inches; lower objects from height of 36 inches; push/pull objects up to 15 lbs.; maintain 20/40 vision in one or both eyes; see and recognize objects at close hand and at a distance; determine distance and depth perception; good peripheral vision.
Equal Opportunity Statement MUSC is an Equal Opportunity Employer. MUSC does not discriminate on the basis of race, color, religion or belief, age, sex, national origin, gender identity, sexual orientation, disability, protected veteran status, family or parental status, or any other status protected by state laws and/or federal regulations.
Medical University of South Carolina participates in the federal E‑Verify program to confirm the identity and employment authorization of all newly hired employees. For further information about the E‑Verify program, please click
here .
Seniority level Mid‑Senior level
Employment type Full‑time
Job function Project Management and Information Technology
Industries: Hospitals and Health Care
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Entity:
Medical University of South Carolina (MUSC – Univ)
Worker Type:
Employee
Worker Sub-Type:
Classified
Cost Center:
CC001052 COM PSYCH NCVC CC
Pay Rate Type:
Salary
Pay Grade:
University-07
Pay Range:
57,334.00 - 81,707.00 - 106,080.00
Scheduled Weekly Hours:
40
Work Shift:
Monday - Friday, 8:30 am - 5:00 pm; some weekends and evenings may be required
FLSA:
Salaried
Job Duties
30% – FINANCIAL MANAGEMENT
Develop and manage division budget while ensuring compliance with regulatory guidelines.
Use OurDay system to drive reports for all financial activities, including the research mission.
Establish budgets, process non‑research personnel transactions, and oversee all non‑research related transactions.
Reconcile state financial records each month; present Budget to Actual variance and accruals monthly; report issues timely.
Run Foundation reports monthly for balances and donations; ensure timely receipt of all invoices (AR) and oversee non‑research contracts within NCVRTC.
Manage the $15 million budget for grants annually and $4 million in non‑restricted funds annually with 18 faculty members and ~60 staff.
Serve as P‑Card liaison and for 11 purchasers covering state, federal, UMA and unrestricted dollars.
Manage payroll totaling more than $5.5 million.
Coordinate between NCVRTC, Psych Administration, and the College of Medicine, ensuring a strong understanding of all revenue streams and expenses per Funds Flow plan. Prepare, implement, and manage divisional Funds Flow plans for budgetary compliance.
20% – HUMAN RESOURCES
Prepare and coordinate all personnel actions (posting vacant positions, hiring, position descriptions).
Coordinate annual personnel evaluation process, meeting all institutional deadlines.
Oversee submission of leave slips and ensure leaves are recorded appropriately.
Oversee time‑keeping for NCVC and provide internal orientation to all new employees.
Coordinate security access for OurDay and ensure updates in accordance with the COM process.
Oversee personnel effort and funding for faculty, staff, research grant faculty, interns, post‑docs, and temporary employees in NCVRTC.
20% – ACCOUNTING
Monitor and resolve cash deficits and track commitments to the Division to ensure knowledge of operational spending versus discretionary spending.
Manage distribution of contracts and agreements (SOWs or Professional Service Agreements) to working parties; invoice and follow up to ensure collection of revenue.
Develop and distribute ~50 Unrestricted FDM reports to faculty in NCVRTC; devise solutions and implement them, notifying leadership of important issues.
Develop strategies to ensure faculty and staff salaries are appropriately encumbered; analyze faculty salary support from divisional sources.
Collaborate with Grants Administrators to resolve cost over‑runs, variances, and provide regular financial reports to principal investigators and Division Administrator.
Maintain all incoming payments; prepare ACH Wire and Check Deposit forms to ensure funds hit correct accounts; claim unclaimed cash; communicate with sponsors to secure documentation.
Ensure compliance with federal, state, and institutional policies and award‑specific regulations.
Provide analytical financial reporting for departmental leadership to facilitate executive decisions.
Anticipate problems and implement proactive measures to prevent issues.
Provide monthly summaries and detailed financial reports to Division Director, Admin Manager II, and department as required; review payroll reports for consistency with individual effort and funding.
10% – FACULTY RECRUITMENT & DIVISION GROWTH STRATEGIC PLANNING
Coordinate and assist Division Director/Administrative Manager II in recruiting and hiring faculty members.
Track provider licensure and certification, ensuring all are current.
Track clinical credentialing.
Coordinate annual faculty evaluation and contracting processes, including compensation planning and calculations.
Assist Division Director/Administrative Manager II with strategic planning focused on programmatic growth.
10% – CHARLESTON CONSORTIUM INTERNSHIP PROGRAM
Develop and manage yearly budgets; coordinate funding with 16 entities to provide paid stipends (24 interns) through VA commitments, federal grant awards, scope of works, and MUSC payroll.
Oversee onboarding and termination of predoctoral interns; approve purchases, reimbursements, and related project expenses.
Collect project revenue at the beginning of each rotation to fund the $979 K program; provide quarterly financial reports to program directors.
5% – COMMUNICATION
Communicate effectively with division leadership, faculty, DOP management staff, institutional representatives, and others to optimize division administration.
Assist Division Director/Admin Manager II with developing and communicating division policies and procedures.
Develop and maintain an archive of division documents including faculty CVs, publications, and research awards.
5% – OTHER DUTIES AS ASSIGNED
Preferred Knowledge, Skills, and Abilities Proficient in Axiom, WorkDay, MUSC Financial Reports, REDCap, SuccessFactors, and Microsoft Suite. Incumbent is expected to perform at high efficiency with minimal supervision.
Additional Job Description An Administrative Manager I must bring strong financial acumen, leadership in human resources, and experience managing complex programs. The role’s responsibilities span budgeting, personnel management, accounting, faculty recruitment, internship program management, communication, and general administrative duties.
Minimum Requirements A bachelor's degree and four years of relevant experience in administrative services, public administration, or business management.
Physical Requirements
Continuous: Ability to perform job functions in an upright position; ability to work indoors and outdoors in all weather; ability to lift and carry up to 15 lbs. unassisted.
Frequent: Ability to perform job functions in a seated position, while walking/mobile, and with both hands/arms; ability to perform repetitive motions with hands/wrists/elbows and shoulders; ability to reach in all directions; possess good finger dexterity; maintain hearing acuity.
Infrequent: Ability to work in confined spaces, perform 'pinching' operations, squat, kneel; lift objects from floor to height of 36 inches; lower objects from height of 36 inches; push/pull objects up to 15 lbs.; maintain 20/40 vision in one or both eyes; see and recognize objects at close hand and at a distance; determine distance and depth perception; good peripheral vision.
Equal Opportunity Statement MUSC is an Equal Opportunity Employer. MUSC does not discriminate on the basis of race, color, religion or belief, age, sex, national origin, gender identity, sexual orientation, disability, protected veteran status, family or parental status, or any other status protected by state laws and/or federal regulations.
Medical University of South Carolina participates in the federal E‑Verify program to confirm the identity and employment authorization of all newly hired employees. For further information about the E‑Verify program, please click
here .
Seniority level Mid‑Senior level
Employment type Full‑time
Job function Project Management and Information Technology
Industries: Hospitals and Health Care
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