UAMS - University of Arkansas for Medical Sciences
GME Program Manager
UAMS - University of Arkansas for Medical Sciences, Little Rock, Arkansas, United States, 72208
GME Program Manager
University of Arkansas for Medical Sciences (UAMS)
Closing Date:
01/02/2026
Type of Position:
Professional Staff – Project/Program Administration
Job Type:
Regular
Work Shift:
Regular
Sponsorship Available:
No
Position Summary: The Graduate Medical Education (GME) Program Manager will manage the day‑to‑day operations of the UAMS residency/fellowship program and contribute to the success of the program through support of the program director in accreditation efforts, educational programming, and support of residents. The Program Manager serves as a member of the program’s leadership team with a unique knowledge of the ACGME and program‑specific requirements, policies, and procedures. This position supports four fellowships.
Responsibilities
Assist Program Director with strategic vision for fellowship(s).
Assist with the application and process to increase the number of fellowship programs.
Assist the Administrator and Program Director with grant applications and grant administration for fellowship program support.
Provide budgetary support with data and expenses for the fellowship programs.
Enter trip expense estimates and reimbursements in Workday.
Collaborate with the Administrator and Program Director to secure rotation sites.
Develop and implement contracts of site rotations with external entities for fellowships as needed.
Manage the ACGME Accreditation Data System (ADS), including Resident Roster, ADS Annual Update, Milestone Evaluations, Resident and Faculty Surveys, and Case Log Reporting.
Participate in the development and management of the program’s improvement plans in response to ACGME Notification Letters/Citations/Areas for Improvement.
Participate in the development and management of the UAMS College of Medicine (COM) GME Annual Program Evaluation.
Develop, review, and update program‑level policies to be current with ACGME and/or GME requirements on an annual basis.
Prepare for the ACGME Self‑Study process and subsequent Site Visit.
Gather and present data and documentation for both the Program Evaluation Committee (PEC) and Clinical Competency Committee (CCC) as outlined in program requirements and/or directed by GME and Program Director.
Attend staff meetings of PEC and CCC as directed.
Assist with the creation and oversight of educational curriculum and activities such as Didactic Conferences, Journal Club, Board Prep, etc.
Track, report, and ensure compliance with policies and procedures.
Compile monthly billing report for submission to the Housestaff Office.
Manage and implement processes for specialty‑specific trainee exams.
Oversee the program’s budget and purchasing processes.
Plan and implement annual events to include graduation, retreats, and various meetings.
Staff and support didactics, lectures, and resident conferences.
Manage processes for visa requests.
Responsible for the administrative staff, HR, annual evaluations, and schedules.
Develop and implement a process for resident candidate recruitment and selection.
Ensure that the program utilizes the New Innovations software for annual program activities such as creation of personnel files, onboarding, resident schedules, evaluations, etc.
Pull data from New Innovations for Clinical Competency Committee meetings, Program Evaluation meetings, resident advisor meetings, and program director meetings, when applicable.
Track resident duty hours as defined by ACGME Common Program Requirements and program‑specific requirements.
Provide New Innovations reports (duty hour, evaluation compliance, milestone reporting) to the program director as requested.
Maintain and update Program Letters of Agreement for participating sites, which are housed in New Innovations.
Follow procedures for monthly billing and facilitate verification of the training process for past trainees.
Verify resident progress through the program for board eligibility and completion requirements.
Manage resident compliance with annual tasks: flu shot, TB skin test, conflict of interest, HIPAA, and safety trainings.
Maintain records of resident leave, schedules/rotations, and final summative evaluation and administrative staff files.
Perform other duties as assigned.
Qualifications
Bachelor's degree in business, education, general liberal arts, or related field, plus five (5) years of administrative experience, including two (2) years in program management.
High School diploma/GED plus nine (9) years of administrative experience, including two (2) years in program management.
Preferred Qualifications
One (1) year of GME program coordination experience.
TAGME – Training Administrators of Graduate Medical Education.
Benefits
Health: Medical, Dental and Vision plans available for qualifying staff and family.
Holiday, Vacation and Sick Leave.
Education discount for staff and dependents (undergraduate only).
Retirement: Up to 10% matched contribution from UAMS.
Basic Life Insurance up to $50,000.
Career Training and Educational Opportunities.
Merchant Discounts.
Concierge prescription delivery on the main campus when using UAMS pharmacy.
Salary Commensurate with education and experience.
Required Documents to Apply List of three Professional References (name, email, business title), Resume.
Optional Documents Proof of Veteran Status.
Legal and Equal Opportunity Statements Persons must have proof of legal authority to work in the United States on the first day of employment.
All application information is subject to public disclosure under the Arkansas Freedom of Information Act.
The University of Arkansas is an equal opportunity institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of any category or status protected by law, including age, race, color, national origin, disability, religion, protected veteran status, military service, genetic information, sex, sexual orientation, or pregnancy.
Pre‑employment Screening Requirements No Background Check Required. This position is subject to pre‑employment screening (criminal background, drug testing, and/or education verification). A criminal conviction or arrest pending adjudication alone shall not disqualify an applicant except as provided by law. Any criminal history will be evaluated in relationship to job responsibilities and business necessity. The information obtained in these reports will be used in a confidential, non‑discriminatory manner consistent with state and federal law.
For general application assistance or if you have questions about this job posting, contact Human Resources at
askrecruitment@uams.edu .
#J-18808-Ljbffr
Closing Date:
01/02/2026
Type of Position:
Professional Staff – Project/Program Administration
Job Type:
Regular
Work Shift:
Regular
Sponsorship Available:
No
Position Summary: The Graduate Medical Education (GME) Program Manager will manage the day‑to‑day operations of the UAMS residency/fellowship program and contribute to the success of the program through support of the program director in accreditation efforts, educational programming, and support of residents. The Program Manager serves as a member of the program’s leadership team with a unique knowledge of the ACGME and program‑specific requirements, policies, and procedures. This position supports four fellowships.
Responsibilities
Assist Program Director with strategic vision for fellowship(s).
Assist with the application and process to increase the number of fellowship programs.
Assist the Administrator and Program Director with grant applications and grant administration for fellowship program support.
Provide budgetary support with data and expenses for the fellowship programs.
Enter trip expense estimates and reimbursements in Workday.
Collaborate with the Administrator and Program Director to secure rotation sites.
Develop and implement contracts of site rotations with external entities for fellowships as needed.
Manage the ACGME Accreditation Data System (ADS), including Resident Roster, ADS Annual Update, Milestone Evaluations, Resident and Faculty Surveys, and Case Log Reporting.
Participate in the development and management of the program’s improvement plans in response to ACGME Notification Letters/Citations/Areas for Improvement.
Participate in the development and management of the UAMS College of Medicine (COM) GME Annual Program Evaluation.
Develop, review, and update program‑level policies to be current with ACGME and/or GME requirements on an annual basis.
Prepare for the ACGME Self‑Study process and subsequent Site Visit.
Gather and present data and documentation for both the Program Evaluation Committee (PEC) and Clinical Competency Committee (CCC) as outlined in program requirements and/or directed by GME and Program Director.
Attend staff meetings of PEC and CCC as directed.
Assist with the creation and oversight of educational curriculum and activities such as Didactic Conferences, Journal Club, Board Prep, etc.
Track, report, and ensure compliance with policies and procedures.
Compile monthly billing report for submission to the Housestaff Office.
Manage and implement processes for specialty‑specific trainee exams.
Oversee the program’s budget and purchasing processes.
Plan and implement annual events to include graduation, retreats, and various meetings.
Staff and support didactics, lectures, and resident conferences.
Manage processes for visa requests.
Responsible for the administrative staff, HR, annual evaluations, and schedules.
Develop and implement a process for resident candidate recruitment and selection.
Ensure that the program utilizes the New Innovations software for annual program activities such as creation of personnel files, onboarding, resident schedules, evaluations, etc.
Pull data from New Innovations for Clinical Competency Committee meetings, Program Evaluation meetings, resident advisor meetings, and program director meetings, when applicable.
Track resident duty hours as defined by ACGME Common Program Requirements and program‑specific requirements.
Provide New Innovations reports (duty hour, evaluation compliance, milestone reporting) to the program director as requested.
Maintain and update Program Letters of Agreement for participating sites, which are housed in New Innovations.
Follow procedures for monthly billing and facilitate verification of the training process for past trainees.
Verify resident progress through the program for board eligibility and completion requirements.
Manage resident compliance with annual tasks: flu shot, TB skin test, conflict of interest, HIPAA, and safety trainings.
Maintain records of resident leave, schedules/rotations, and final summative evaluation and administrative staff files.
Perform other duties as assigned.
Qualifications
Bachelor's degree in business, education, general liberal arts, or related field, plus five (5) years of administrative experience, including two (2) years in program management.
High School diploma/GED plus nine (9) years of administrative experience, including two (2) years in program management.
Preferred Qualifications
One (1) year of GME program coordination experience.
TAGME – Training Administrators of Graduate Medical Education.
Benefits
Health: Medical, Dental and Vision plans available for qualifying staff and family.
Holiday, Vacation and Sick Leave.
Education discount for staff and dependents (undergraduate only).
Retirement: Up to 10% matched contribution from UAMS.
Basic Life Insurance up to $50,000.
Career Training and Educational Opportunities.
Merchant Discounts.
Concierge prescription delivery on the main campus when using UAMS pharmacy.
Salary Commensurate with education and experience.
Required Documents to Apply List of three Professional References (name, email, business title), Resume.
Optional Documents Proof of Veteran Status.
Legal and Equal Opportunity Statements Persons must have proof of legal authority to work in the United States on the first day of employment.
All application information is subject to public disclosure under the Arkansas Freedom of Information Act.
The University of Arkansas is an equal opportunity institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of any category or status protected by law, including age, race, color, national origin, disability, religion, protected veteran status, military service, genetic information, sex, sexual orientation, or pregnancy.
Pre‑employment Screening Requirements No Background Check Required. This position is subject to pre‑employment screening (criminal background, drug testing, and/or education verification). A criminal conviction or arrest pending adjudication alone shall not disqualify an applicant except as provided by law. Any criminal history will be evaluated in relationship to job responsibilities and business necessity. The information obtained in these reports will be used in a confidential, non‑discriminatory manner consistent with state and federal law.
For general application assistance or if you have questions about this job posting, contact Human Resources at
askrecruitment@uams.edu .
#J-18808-Ljbffr