Quantech Services, Inc.
Sr Administrator Specialist
Quantech Services, Inc., Arlington, Virginia, United States, 22201
Job Title
Sr Administrator Specialist
Functional Title Sr. Admin Specialist
Contract position Arlington - VA - Arlington, VA US (Primary)
Education Some College Coursework Completed
Job Type Full-time
Job Description WE HIRE MILITARY
Administrative Assistant
Provide administrative support for OUSD(A&S). Maintain assigned Outlook and portal calendars for numerous departments/divisions. Monitor due dates, coordinate, assist in completing official correspondence and documents for signature, including letters, notices, instructions, and memoranda. Support on assigned fitness report and performance evaluations; awards, training, personnel, security, facilities support. Answers the telephone and refers the calls to the appropriate individuals within the office. Assist in completing and track/follow‑up on assigned OUSD Action Packages and Division documents in routing. Weekly, maintain portal sites, documents, links, libraries, announcements, lists and contacts.
Manage Directors Calendar, Provide travel reservation using DTS, Manage Action Items, Suspenses and inquiries using the CATMS system. Ensure security and country clearances are complete and distributed to appropriate offices, greet visitors.
Job Requirements Clearance: Active TS/SCI
Minimum of has at least two (2) years of experience to include personnel, scheduling, task management, planning, programming, and forecasting, correspondence, security, facilities with the Department of Defense.
Experience within DoD and other federal agencies
Demonstrated success managing several direct reports and multiple functional areas across multiple locations
Must be highly proficient in using Microsoft Office Suite to include Word, Excel, and PowerPoint
Experience with DTS (Defense Travel System) and CATMS (other Task Management System experience may be considered)
Must have excellent analytical and problem‑solving skills
Must have outstanding English writing skills and the ability to quickly deliver quality written products in constrained time periods
Must have strong active listening skills to assess customer needs and satisfaction
Must have experience in managing customer expectations and working directly with customers
Must have outstanding customer service abilities to initiative, judgement, creativity, flexibility, and confidence
Must have the ability to multi‑task across multiple projects
The following experience is desirable: Bachelor's degree from an accredited college/university
Please see standard Work, Physical and Mental Requirements for all Quantech roles.
Work Environment
This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, scanners, filing cabinets and fax machines.
Physical Demands
This is largely a sedentary role mostly sitting; however, some filing may be required . This would require the ability to move files, or boxes with file data, open filing cabinets and bend or stand as necessary, ability to lift up to 40lbs.
Mental Demands:
Reading; communicate effectively (verbal and written); maintain emotional control and professionalism.
Security clearance required TSSCI
Travel 0 - 10%
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Functional Title Sr. Admin Specialist
Contract position Arlington - VA - Arlington, VA US (Primary)
Education Some College Coursework Completed
Job Type Full-time
Job Description WE HIRE MILITARY
Administrative Assistant
Provide administrative support for OUSD(A&S). Maintain assigned Outlook and portal calendars for numerous departments/divisions. Monitor due dates, coordinate, assist in completing official correspondence and documents for signature, including letters, notices, instructions, and memoranda. Support on assigned fitness report and performance evaluations; awards, training, personnel, security, facilities support. Answers the telephone and refers the calls to the appropriate individuals within the office. Assist in completing and track/follow‑up on assigned OUSD Action Packages and Division documents in routing. Weekly, maintain portal sites, documents, links, libraries, announcements, lists and contacts.
Manage Directors Calendar, Provide travel reservation using DTS, Manage Action Items, Suspenses and inquiries using the CATMS system. Ensure security and country clearances are complete and distributed to appropriate offices, greet visitors.
Job Requirements Clearance: Active TS/SCI
Minimum of has at least two (2) years of experience to include personnel, scheduling, task management, planning, programming, and forecasting, correspondence, security, facilities with the Department of Defense.
Experience within DoD and other federal agencies
Demonstrated success managing several direct reports and multiple functional areas across multiple locations
Must be highly proficient in using Microsoft Office Suite to include Word, Excel, and PowerPoint
Experience with DTS (Defense Travel System) and CATMS (other Task Management System experience may be considered)
Must have excellent analytical and problem‑solving skills
Must have outstanding English writing skills and the ability to quickly deliver quality written products in constrained time periods
Must have strong active listening skills to assess customer needs and satisfaction
Must have experience in managing customer expectations and working directly with customers
Must have outstanding customer service abilities to initiative, judgement, creativity, flexibility, and confidence
Must have the ability to multi‑task across multiple projects
The following experience is desirable: Bachelor's degree from an accredited college/university
Please see standard Work, Physical and Mental Requirements for all Quantech roles.
Work Environment
This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, scanners, filing cabinets and fax machines.
Physical Demands
This is largely a sedentary role mostly sitting; however, some filing may be required . This would require the ability to move files, or boxes with file data, open filing cabinets and bend or stand as necessary, ability to lift up to 40lbs.
Mental Demands:
Reading; communicate effectively (verbal and written); maintain emotional control and professionalism.
Security clearance required TSSCI
Travel 0 - 10%
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