UMass Med School
Sponsored Programs Administrator - Open Rank
UMass Med School, Worcester, Massachusetts, us, 01609
Overview
POSITION SUMMARY:
Under the general direction of the Associate Director or designee, the Sponsored Programs Administrator provides program support to principal investigators, administrators and staff regarding the timely completion of required documents for institutional approval of sponsored programs applications. The Sponsored Programs Administrator will also provide direction and assistance in all sponsored programs processes while adhering to sponsor, institutional, state, and federal guidelines.
This is an open-rank posting (there are 4 levels of Sponsored Programs Administrator) - candidates will be hired into the level commensurate with their experience.
Responsibilities Sponsored Programs Administrator I
Handle a standard project portfolio involving the life cycle of a grant from proposal to closeout
Review and verify all aspects of sponsor and institutional forms related to applications/proposals and amendments
Assess award documents and recommend changes to ensure compliance with award terms and conditions, University policy, State and Federal laws and regulations
Negotiate incoming and execute outgoing sub‑awards. Audit sub‑recipient status and debarment review
Accountable for accurate demographic data, budget, and research compliance within electronic records
Collaborate with post‑award staff in account set‑up of proposals, new awards and modifications to track and report awards and sub‑award activity
Disseminate changes in federal, state, and institutional policies, rules, and regulations and ensure organizational participation in compliance
Perform other duties as required
Sponsored Programs Administrator II
Duties noted above plus:
Handle a project portfolio of significant complexity for high profile departments with multiple component budgets involving the life cycle of a grant from proposal to closeout
Develop and present training materials and serve as a resource to both internal and external colleagues
Evaluate pre‑award research administration internal procedures and recommend improvements
Assess award documents and recommend changes to the sponsor to ensure compliance with award terms and conditions, University policy, State and Federal laws and regulations
Accountable for accurate demographic data, budget, and research compliance in electronic records as the formal institutional system of record
Sr Sponsored Programs Administrator
Duties noted above plus:
Handle a project portfolio of significant complexity for high profile departments with multiple component budgets and atypical projects involving the life cycle of a grant from proposal to closeout
Assist with the innovation, development, and implementation of special projects
Evaluate pre‑award research administration procedures, recommend improvements, and participate in implementation of new practices
Prepare and participate in agency inspections and audits
Participate in the implementation of interdepartmental policies and procedures and systems for grants and contract administration
Responsible for secondary review of proposals ensuring accuracy with sponsor guidelines
Disseminate changes in federal, state, and institutional policies, rules, and regulations. Recommend methods to ensure organizational participation in compliance
Team Lead Sponsored Programs Administrator
Duties noted above plus:
Leadership:
Responsible for leading a team of SPAs and managing their workloads
Responsible for identifying, balancing, and tracking assignments and overall workload for the team; adjusting assignments as appropriate
Monitor performance of team members and provide feedback to Associate Director for staff performance reviews. Identify weaknesses and strengths of team members and propose recommendations to Associate Director
Support the professional development of team members through mentorship
Participate in the development and implementation of initiatives to improve internal processes and maximize team performance
Serve as a facilitator in the University's Research Administration Program, develop educational materials and coordinate workshops and seminars on sponsored research topics for faculty members, department administrators and the research community at large, in conjunction with the Training Coordinator
Assist (and lead) in the development, implementation, and integration of standard operating procedures and best practices
Portfolio Management
Responsible for a project portfolio of significant complexity for high profile departments with multiple component budgets and atypical projects involving the life cycle of a grant from proposal to closeout
Serve as institutional representative with federal grants management and sponsoring agencies and officials
Negotiate, analyze and interpret award documentation and legally binding terms and conditions of grant and contract agreements, seeking additional legal or technical guidance when necessary
Develop and present training materials for both internal and external constituents in research administration and research systems
Evaluate pre‑award research administration procedures, recommend improvements, and participate in implementation of new policies, procedures and practices
Provide guidance and assistance to principal investigators, faculty and staff related to proposal development, budgeting, grant compliance and technical requirements
Assess, negotiate and interpret award documentation and legally binding terms and conditions of grant and contract agreements, seeking additional legal or technical guidance when necessary
Prepare for, gather data and participate in sponsoring agency and federal audits, desk reviews and site visits
Contribute to the development and implementation of interdepartmental policies and procedures and systems for grants and contract administration
Provide leadership in the expansion of pre‑award electronic systems, including evaluating upgrade and interface opportunities, testing and development of reporting
Mentor and provide direction to less seasoned personnel involved in the development of grant proposals, award modifications, technical systems and reporting
Responsible for final secondary review of proposals ensuring accuracy with sponsor guidelines and requirements
Review, verify and certify all aspects of sponsor and institutional data related to applications/proposals and amendments
Accountable for accurate research compliance, budget and administrative and demographic data within electronic records
Provide support to the innovation, development, and implementation of special projects
Interpret and disseminate changes in federal, state, and institutional policies, rules, and regulations. Recommend methods to ensure organizational participation in compliance
Qualifications Required Qualifications
Sponsored Programs Administrator I
Bachelor's degree in Business, Research Administration, a related field, or equivalent experience
0-1 years of business-related experience
Proficient in Microsoft Office Suite
Excellent interpersonal, verbal and writing skills needed to present and communicate effectively with a diverse population of stakeholders
Demonstrated time management and problem-solving skills with ability to organize and prioritize workload, identify problem areas and take action to meet deadlines
Previous experience in an Institution of Higher Education working in Research Administration preferred
Familiar with OMB Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards preferred
Familiarity with NIH Grants Policy Statement preferred
Sponsored Programs Administrator II
Requirements noted for SPA I plus:
1-3 years of business-related experience
Professional Certification in Research Administration (Certified Research Administrator; CRA/CPRA) preferred
Sr Sponsored Programs Administrator
Requirements noted for SPA I plus:
3-5 years of business-related experience
Demonstrated ability to coordinate a team workload and operationalize a high-risk sponsored research portfolio
Professional Certification in Research Administration (Certified Research Administrator; CRA/CPRA) or Master's Degree in Research Administration preferred
Knowledge of OMB Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards preferred
Extensive knowledge of NIH Grants Policy Statement preferred
Team Lead Sponsored Programs Administrator
Requirements noted above plus:
10 years of research administration or similar business-related experience
Knowledge of Huron Pre‑Award System preferred
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Under the general direction of the Associate Director or designee, the Sponsored Programs Administrator provides program support to principal investigators, administrators and staff regarding the timely completion of required documents for institutional approval of sponsored programs applications. The Sponsored Programs Administrator will also provide direction and assistance in all sponsored programs processes while adhering to sponsor, institutional, state, and federal guidelines.
This is an open-rank posting (there are 4 levels of Sponsored Programs Administrator) - candidates will be hired into the level commensurate with their experience.
Responsibilities Sponsored Programs Administrator I
Handle a standard project portfolio involving the life cycle of a grant from proposal to closeout
Review and verify all aspects of sponsor and institutional forms related to applications/proposals and amendments
Assess award documents and recommend changes to ensure compliance with award terms and conditions, University policy, State and Federal laws and regulations
Negotiate incoming and execute outgoing sub‑awards. Audit sub‑recipient status and debarment review
Accountable for accurate demographic data, budget, and research compliance within electronic records
Collaborate with post‑award staff in account set‑up of proposals, new awards and modifications to track and report awards and sub‑award activity
Disseminate changes in federal, state, and institutional policies, rules, and regulations and ensure organizational participation in compliance
Perform other duties as required
Sponsored Programs Administrator II
Duties noted above plus:
Handle a project portfolio of significant complexity for high profile departments with multiple component budgets involving the life cycle of a grant from proposal to closeout
Develop and present training materials and serve as a resource to both internal and external colleagues
Evaluate pre‑award research administration internal procedures and recommend improvements
Assess award documents and recommend changes to the sponsor to ensure compliance with award terms and conditions, University policy, State and Federal laws and regulations
Accountable for accurate demographic data, budget, and research compliance in electronic records as the formal institutional system of record
Sr Sponsored Programs Administrator
Duties noted above plus:
Handle a project portfolio of significant complexity for high profile departments with multiple component budgets and atypical projects involving the life cycle of a grant from proposal to closeout
Assist with the innovation, development, and implementation of special projects
Evaluate pre‑award research administration procedures, recommend improvements, and participate in implementation of new practices
Prepare and participate in agency inspections and audits
Participate in the implementation of interdepartmental policies and procedures and systems for grants and contract administration
Responsible for secondary review of proposals ensuring accuracy with sponsor guidelines
Disseminate changes in federal, state, and institutional policies, rules, and regulations. Recommend methods to ensure organizational participation in compliance
Team Lead Sponsored Programs Administrator
Duties noted above plus:
Leadership:
Responsible for leading a team of SPAs and managing their workloads
Responsible for identifying, balancing, and tracking assignments and overall workload for the team; adjusting assignments as appropriate
Monitor performance of team members and provide feedback to Associate Director for staff performance reviews. Identify weaknesses and strengths of team members and propose recommendations to Associate Director
Support the professional development of team members through mentorship
Participate in the development and implementation of initiatives to improve internal processes and maximize team performance
Serve as a facilitator in the University's Research Administration Program, develop educational materials and coordinate workshops and seminars on sponsored research topics for faculty members, department administrators and the research community at large, in conjunction with the Training Coordinator
Assist (and lead) in the development, implementation, and integration of standard operating procedures and best practices
Portfolio Management
Responsible for a project portfolio of significant complexity for high profile departments with multiple component budgets and atypical projects involving the life cycle of a grant from proposal to closeout
Serve as institutional representative with federal grants management and sponsoring agencies and officials
Negotiate, analyze and interpret award documentation and legally binding terms and conditions of grant and contract agreements, seeking additional legal or technical guidance when necessary
Develop and present training materials for both internal and external constituents in research administration and research systems
Evaluate pre‑award research administration procedures, recommend improvements, and participate in implementation of new policies, procedures and practices
Provide guidance and assistance to principal investigators, faculty and staff related to proposal development, budgeting, grant compliance and technical requirements
Assess, negotiate and interpret award documentation and legally binding terms and conditions of grant and contract agreements, seeking additional legal or technical guidance when necessary
Prepare for, gather data and participate in sponsoring agency and federal audits, desk reviews and site visits
Contribute to the development and implementation of interdepartmental policies and procedures and systems for grants and contract administration
Provide leadership in the expansion of pre‑award electronic systems, including evaluating upgrade and interface opportunities, testing and development of reporting
Mentor and provide direction to less seasoned personnel involved in the development of grant proposals, award modifications, technical systems and reporting
Responsible for final secondary review of proposals ensuring accuracy with sponsor guidelines and requirements
Review, verify and certify all aspects of sponsor and institutional data related to applications/proposals and amendments
Accountable for accurate research compliance, budget and administrative and demographic data within electronic records
Provide support to the innovation, development, and implementation of special projects
Interpret and disseminate changes in federal, state, and institutional policies, rules, and regulations. Recommend methods to ensure organizational participation in compliance
Qualifications Required Qualifications
Sponsored Programs Administrator I
Bachelor's degree in Business, Research Administration, a related field, or equivalent experience
0-1 years of business-related experience
Proficient in Microsoft Office Suite
Excellent interpersonal, verbal and writing skills needed to present and communicate effectively with a diverse population of stakeholders
Demonstrated time management and problem-solving skills with ability to organize and prioritize workload, identify problem areas and take action to meet deadlines
Previous experience in an Institution of Higher Education working in Research Administration preferred
Familiar with OMB Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards preferred
Familiarity with NIH Grants Policy Statement preferred
Sponsored Programs Administrator II
Requirements noted for SPA I plus:
1-3 years of business-related experience
Professional Certification in Research Administration (Certified Research Administrator; CRA/CPRA) preferred
Sr Sponsored Programs Administrator
Requirements noted for SPA I plus:
3-5 years of business-related experience
Demonstrated ability to coordinate a team workload and operationalize a high-risk sponsored research portfolio
Professional Certification in Research Administration (Certified Research Administrator; CRA/CPRA) or Master's Degree in Research Administration preferred
Knowledge of OMB Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards preferred
Extensive knowledge of NIH Grants Policy Statement preferred
Team Lead Sponsored Programs Administrator
Requirements noted above plus:
10 years of research administration or similar business-related experience
Knowledge of Huron Pre‑Award System preferred
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