Culpepercounty
Job Summary
Responsible for administering employee benefit programs, coordinating leave processes following intake, maintaining HRIS records, and serving as a liaison with Payroll and benefits vendors to ensure accurate and timely processing of personnel changes and benefit deductions. Provides exceptional customer service to employees and departments, assists with HR operational needs, and ensures compliance with County policies, State and Federal regulations. Job Functions
Benefits Administration
Administers employee benefit programs, including health, dental, vision, VRS, HSA, life insurance, COBRA and other plans. Responds to benefit questions and assists employees with enrollments, changes, and qualifying life events. Coordinates with benefits vendors to resolve plan or claim issues. Supports ACA compliance, reporting, and required notices. Processes benefit-related invoices and assists with reconciliation tasks and vendor documentation. Leave Administration
Coordinates leave processes following intake for FMLA, disability programs, parental leave, and related benefits. Communicates with employees and vendors to support claim documentation and status updates. Tracks leave usage and maintains accurate HRIS records throughout the leave period. Payroll Liaison & HRIS Coordination
Serves as liaison between HR and Payroll to ensure accurate and timely benefit deductions and personnel changes. Reviews and confirms benefit-related payroll updates and status changes prior to processing. Reconciles benefit deductions with payroll reports and partners with Payroll on correction needs. Assists with wage audits, employment verifications, VEC documentation, and annual data validation. Supports Payroll and HRIS workflows, system updates, and process improvements. Provides limited backup support to Payroll during emergencies or system outages. Records Management, Reporting & Compliance
Maintains HRIS and personnel records, ensuring accuracy, data integrity, and confidentiality. Serves as the primary HR point of contact for records requests and FOIA involving personnel files. Maintains working knowledge of benefit regulations, leave laws, and County policies to support compliance. HR Operations & Customer Service
Coordinates open enrollment activities and employee benefits education sessions. Provides administrative support for HR operations and special projects as needed. Delivers exceptional customer service, ensuring employees receive accurate and timely assistance. Non-essential Job Functions
Provides backup support for onboarding and HR functions during peak periods or absences. Performs other duties as assigned. Qualifications
Education and Experience
Associate degree in Business Administration, Human Resources, or related field, supplemented by three (3) years of experience in benefits administration or Human Resources; or an equivalent combination of training and experience. Special Qualifications
Must possess satisfactory results of a criminal history background check. Knowledge, Skills, And Abilities
Considerable knowledge of applicable local, state & federal employment laws. Knowledge of methods for assessing training needs, developing training programs, and evaluating the effectiveness of such programs. Knowledge of employee benefit plans, HRIS functions, and leave administration. Ability to interpret benefit regulations and maintain strict confidentiality. Strong attention to detail and organizational skills with a commitment to accuracy. Excellent customer service and communication skills. Proficiency with HRIS systems and office productivity software. Working Conditions & Disclaimer
This position classifies the physical exertion requirements as light. Must be able to lift 5-10 pounds. Must be able to operate office and computer equipment. May involve extended periods of time at a keyboard or workstation. Work Environment
Essential functions are regularly performed in an office setting. The above information has been designed to indicate the general nature and level of work performance by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications as required of employees assigned to this job. County Of Culpeper Benefits
RETIREMENT
As a condition of full-time employment, each individual is enrolled in a retirement plan with the Virginia Retirement System that provides a monthly benefit to all retirees for life. VRS Plans 1 and 2 and the VRS Enhanced Hazardous Duty plans are defined benefit plans. The VRS Hybrid plan consists of both a defined benefit plan and a defined contribution plan. All individuals are required to contribute 5% of their gross salary to their retirement account each month as a condition of employment. LIFE INSURANCE
The County of Culpeper provides a basic life insurance plan for all eligible employees. The coverage amount is an employee's annual salary, rounded up to the next highest thousand, then multiplied by 2. The County pays 100% of the cost of this benefit. Additional coverage may be purchased. MEDICAL INSURANCE
The County offers two (2) medical plans: an HMO & an HSA. DENTAL INSURANCE
The County offers three comprehensive dental plans for employees and their eligible dependents. HOLIDAY/VACATION/SICK ACCRUALS
The County follows the state calendar for paid holidays. Vacation and sick accrual depend on the agency, office, or department in which an individual is employed. PAY FOR PERFORMANCE
The County currently utilizes a merit pay system to determine employee salary increases. This does not apply to Culpeper Human Services. SHORT TERM DISABILITY
The County offers basic income protection in the event an employee is unable to perform the essential functions of his or her position. The County pays for this coverage for all VRS members. LONG TERM DISABILITY
The County also offers additional income protection that will continue beyond the short term disability period until an employee is able to return to work or reaches retirement age. This coverage is provided for a nominal cost to employees covered under VRS Plans 1 and 2 and the VRS Enhanced Hazardous Duty plan. This coverage is provided at no cost to all employees covered under the VRS Hybrid plan. VOLUNTARY INSURANCE PROGRAM
The County offers voluntary insurance programs through a variety of insurance carriers. These include: Accident Plan, Cancer Plan, Whole Life Insurance, Critical Illness Plans. FLEXIBLE SPENDING ACCOUNT
The County offers a Flexible Spending Account (FSA) that allows employees to set aside up to $2,500 annually, on a pre-tax basis via payroll deductions, to pay for eligible medical, dental, or vision expenses. The IRS regulates this program and runs concurrently with the benefit plan year. DEPENDENT CARE ASSISTANCE PROGRAM
The County offers a Dependent Care Assistance Program that allows employees to set aside up to $5,000 annually, on a pre-tax basis via payroll deductions, to pay eligible dependent care expenses. The IRS regulates this program and runs concurrently with the benefit plan year. Open enrollment is held annually. DEFERRED COMPENSATION
The County offers a 457 as another alternative to set aside money for retirement. EEO Statement
Culpeper County is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, Culpeper County will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. This employer uses E-Verify. For more information please go to: http://www.uscis.gov
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Responsible for administering employee benefit programs, coordinating leave processes following intake, maintaining HRIS records, and serving as a liaison with Payroll and benefits vendors to ensure accurate and timely processing of personnel changes and benefit deductions. Provides exceptional customer service to employees and departments, assists with HR operational needs, and ensures compliance with County policies, State and Federal regulations. Job Functions
Benefits Administration
Administers employee benefit programs, including health, dental, vision, VRS, HSA, life insurance, COBRA and other plans. Responds to benefit questions and assists employees with enrollments, changes, and qualifying life events. Coordinates with benefits vendors to resolve plan or claim issues. Supports ACA compliance, reporting, and required notices. Processes benefit-related invoices and assists with reconciliation tasks and vendor documentation. Leave Administration
Coordinates leave processes following intake for FMLA, disability programs, parental leave, and related benefits. Communicates with employees and vendors to support claim documentation and status updates. Tracks leave usage and maintains accurate HRIS records throughout the leave period. Payroll Liaison & HRIS Coordination
Serves as liaison between HR and Payroll to ensure accurate and timely benefit deductions and personnel changes. Reviews and confirms benefit-related payroll updates and status changes prior to processing. Reconciles benefit deductions with payroll reports and partners with Payroll on correction needs. Assists with wage audits, employment verifications, VEC documentation, and annual data validation. Supports Payroll and HRIS workflows, system updates, and process improvements. Provides limited backup support to Payroll during emergencies or system outages. Records Management, Reporting & Compliance
Maintains HRIS and personnel records, ensuring accuracy, data integrity, and confidentiality. Serves as the primary HR point of contact for records requests and FOIA involving personnel files. Maintains working knowledge of benefit regulations, leave laws, and County policies to support compliance. HR Operations & Customer Service
Coordinates open enrollment activities and employee benefits education sessions. Provides administrative support for HR operations and special projects as needed. Delivers exceptional customer service, ensuring employees receive accurate and timely assistance. Non-essential Job Functions
Provides backup support for onboarding and HR functions during peak periods or absences. Performs other duties as assigned. Qualifications
Education and Experience
Associate degree in Business Administration, Human Resources, or related field, supplemented by three (3) years of experience in benefits administration or Human Resources; or an equivalent combination of training and experience. Special Qualifications
Must possess satisfactory results of a criminal history background check. Knowledge, Skills, And Abilities
Considerable knowledge of applicable local, state & federal employment laws. Knowledge of methods for assessing training needs, developing training programs, and evaluating the effectiveness of such programs. Knowledge of employee benefit plans, HRIS functions, and leave administration. Ability to interpret benefit regulations and maintain strict confidentiality. Strong attention to detail and organizational skills with a commitment to accuracy. Excellent customer service and communication skills. Proficiency with HRIS systems and office productivity software. Working Conditions & Disclaimer
This position classifies the physical exertion requirements as light. Must be able to lift 5-10 pounds. Must be able to operate office and computer equipment. May involve extended periods of time at a keyboard or workstation. Work Environment
Essential functions are regularly performed in an office setting. The above information has been designed to indicate the general nature and level of work performance by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications as required of employees assigned to this job. County Of Culpeper Benefits
RETIREMENT
As a condition of full-time employment, each individual is enrolled in a retirement plan with the Virginia Retirement System that provides a monthly benefit to all retirees for life. VRS Plans 1 and 2 and the VRS Enhanced Hazardous Duty plans are defined benefit plans. The VRS Hybrid plan consists of both a defined benefit plan and a defined contribution plan. All individuals are required to contribute 5% of their gross salary to their retirement account each month as a condition of employment. LIFE INSURANCE
The County of Culpeper provides a basic life insurance plan for all eligible employees. The coverage amount is an employee's annual salary, rounded up to the next highest thousand, then multiplied by 2. The County pays 100% of the cost of this benefit. Additional coverage may be purchased. MEDICAL INSURANCE
The County offers two (2) medical plans: an HMO & an HSA. DENTAL INSURANCE
The County offers three comprehensive dental plans for employees and their eligible dependents. HOLIDAY/VACATION/SICK ACCRUALS
The County follows the state calendar for paid holidays. Vacation and sick accrual depend on the agency, office, or department in which an individual is employed. PAY FOR PERFORMANCE
The County currently utilizes a merit pay system to determine employee salary increases. This does not apply to Culpeper Human Services. SHORT TERM DISABILITY
The County offers basic income protection in the event an employee is unable to perform the essential functions of his or her position. The County pays for this coverage for all VRS members. LONG TERM DISABILITY
The County also offers additional income protection that will continue beyond the short term disability period until an employee is able to return to work or reaches retirement age. This coverage is provided for a nominal cost to employees covered under VRS Plans 1 and 2 and the VRS Enhanced Hazardous Duty plan. This coverage is provided at no cost to all employees covered under the VRS Hybrid plan. VOLUNTARY INSURANCE PROGRAM
The County offers voluntary insurance programs through a variety of insurance carriers. These include: Accident Plan, Cancer Plan, Whole Life Insurance, Critical Illness Plans. FLEXIBLE SPENDING ACCOUNT
The County offers a Flexible Spending Account (FSA) that allows employees to set aside up to $2,500 annually, on a pre-tax basis via payroll deductions, to pay for eligible medical, dental, or vision expenses. The IRS regulates this program and runs concurrently with the benefit plan year. DEPENDENT CARE ASSISTANCE PROGRAM
The County offers a Dependent Care Assistance Program that allows employees to set aside up to $5,000 annually, on a pre-tax basis via payroll deductions, to pay eligible dependent care expenses. The IRS regulates this program and runs concurrently with the benefit plan year. Open enrollment is held annually. DEFERRED COMPENSATION
The County offers a 457 as another alternative to set aside money for retirement. EEO Statement
Culpeper County is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, Culpeper County will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. This employer uses E-Verify. For more information please go to: http://www.uscis.gov
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