Bath Community Hospital
Human Resources Generalist
Bath Community Hospital, Hot Springs, Virginia, United States, 24445
Job Title
Human Resources Generalist (HR Generalist)
Reports to Director of Human Resources
Job Summary The HR Generalist supports Bath Community Hospital’s commitment to service excellence and quality. This role provides administrative support to the Human Resources department, including clerical functions, new hire processes, data entry, employee benefits management, assisting with payroll processing as a backup, and addressing employee inquiries regarding policies and procedures.
Essential Duties And Responsibilities
Provide administrative support to the Director of Human Resources.
Conduct new hire paperwork processes and set up new employees in HR systems, including benefits and rates input, background checks, and new hire reporting.
Maintain Virginia Notary.
Assist in maintaining the monthly recognition program by handling emails and board completions.
Create and distribute the monthly employee newsletter.
Enter and maintain personnel information and changes in the HRIS system.
Process employee terminations and ensure proper notification to necessary managers.
Manage employee benefit changes and retirement adjustments on respective platforms.
File and maintain personnel information and personnel files.
Complete and track employee leaves of absences paperwork (FMLA, STD, LTD).
Assist with special projects and coordination of employee events, such as open enrollment, benefits and health fairs, audits, and celebrations.
Maintain and track required HR information, including online learning system data, licenses, evaluations, and competency checklists, ensuring compliance using the learning management software system and/or Excel.
Assist with maintaining the retirement system for reporting features, loans, withdrawals, and rollovers.
Assist with quarterly retirement reports and H.S.A. contributions audits.
Schedule and find locations for in-house training sessions.
Assist in payroll processing as needed, ensuring accurate and timely payroll submission.
Address employee inquiries regarding policies and procedures.
Ensure compliance with federal, state, and local employment laws and regulations.
Assist with communicating policy changes and updates to employees as needed.
Help coordinate employee benefit programs and communicate options to staff.
Attend department and hospital meetings as required.
Comply with all Bath Community Hospital policies and procedures.
Provide assistance to employees with questions, concerns, or tasks as needed.
Perform other duties as assigned.
Professional Requirements
Complete all required trainings and maintain certifications.
Meet dress code standards and wear identification while on duty.
Ensure confidentiality of client, personnel, and accounting files.
Communicate the mission, ethics, and goals of Bath Community Hospital.
Qualifications
Bachelor’s degree in Human Resources, Business Administration, or a related field preferred; equivalent work experience may be considered.
A minimum of 3 years of experience in a human resources role or as an administrative assistant, with preference given to candidates with HR experience.
Experience with HRIS (Human Resource Information Systems) and payroll processing is desirable.
Notary license (may be obtained upon hire).
Skills
Skilled in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and HRIS software; knowledgeable in payroll processing and benefits administration.
Strong written and verbal communication skills for effective interaction with all employee levels; capable of clearly conveying policies and benefits information.
Excellent organizational skills with attention to detail for managing multiple tasks and maintaining accurate employee records.
Strong interpersonal abilities to build effective relationships; adept at handling sensitive situations with confidentiality.
Proactive in resolving employee inquiries and issues.
Willingness to learn and adapt to new HR practices and technologies; flexible in managing changing priorities in a fast‑paced environment.
Physical Demands
Ability to stand, walk, and sit for prolonged periods.
Occasional climbing, pushing/pulling, bending, stooping, kneeling, crouching, and crawling.
Requires lifting of up to 25 pounds occasionally.
Specific vision abilities required include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus.
Work Environment
Primarily indoor work with occasional outdoor work.
Exposure to temperature fluctuations, personal protective equipment requirements, and potential biological, mechanical, electrical, or chemical hazards.
Benefits Health/Vision/Dental, Retirement Matching, Life Insurance, Short and Long‑term Disability, Personal Time Off
EQUAL OPPORTUNITY Bath Community Hospital recruits, hires and promotes qualified candidates for employment without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, race, religion, sex (including pregnancy), sexual orientation, veteran or military discharge status, and family medical or genetic information.
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Reports to Director of Human Resources
Job Summary The HR Generalist supports Bath Community Hospital’s commitment to service excellence and quality. This role provides administrative support to the Human Resources department, including clerical functions, new hire processes, data entry, employee benefits management, assisting with payroll processing as a backup, and addressing employee inquiries regarding policies and procedures.
Essential Duties And Responsibilities
Provide administrative support to the Director of Human Resources.
Conduct new hire paperwork processes and set up new employees in HR systems, including benefits and rates input, background checks, and new hire reporting.
Maintain Virginia Notary.
Assist in maintaining the monthly recognition program by handling emails and board completions.
Create and distribute the monthly employee newsletter.
Enter and maintain personnel information and changes in the HRIS system.
Process employee terminations and ensure proper notification to necessary managers.
Manage employee benefit changes and retirement adjustments on respective platforms.
File and maintain personnel information and personnel files.
Complete and track employee leaves of absences paperwork (FMLA, STD, LTD).
Assist with special projects and coordination of employee events, such as open enrollment, benefits and health fairs, audits, and celebrations.
Maintain and track required HR information, including online learning system data, licenses, evaluations, and competency checklists, ensuring compliance using the learning management software system and/or Excel.
Assist with maintaining the retirement system for reporting features, loans, withdrawals, and rollovers.
Assist with quarterly retirement reports and H.S.A. contributions audits.
Schedule and find locations for in-house training sessions.
Assist in payroll processing as needed, ensuring accurate and timely payroll submission.
Address employee inquiries regarding policies and procedures.
Ensure compliance with federal, state, and local employment laws and regulations.
Assist with communicating policy changes and updates to employees as needed.
Help coordinate employee benefit programs and communicate options to staff.
Attend department and hospital meetings as required.
Comply with all Bath Community Hospital policies and procedures.
Provide assistance to employees with questions, concerns, or tasks as needed.
Perform other duties as assigned.
Professional Requirements
Complete all required trainings and maintain certifications.
Meet dress code standards and wear identification while on duty.
Ensure confidentiality of client, personnel, and accounting files.
Communicate the mission, ethics, and goals of Bath Community Hospital.
Qualifications
Bachelor’s degree in Human Resources, Business Administration, or a related field preferred; equivalent work experience may be considered.
A minimum of 3 years of experience in a human resources role or as an administrative assistant, with preference given to candidates with HR experience.
Experience with HRIS (Human Resource Information Systems) and payroll processing is desirable.
Notary license (may be obtained upon hire).
Skills
Skilled in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and HRIS software; knowledgeable in payroll processing and benefits administration.
Strong written and verbal communication skills for effective interaction with all employee levels; capable of clearly conveying policies and benefits information.
Excellent organizational skills with attention to detail for managing multiple tasks and maintaining accurate employee records.
Strong interpersonal abilities to build effective relationships; adept at handling sensitive situations with confidentiality.
Proactive in resolving employee inquiries and issues.
Willingness to learn and adapt to new HR practices and technologies; flexible in managing changing priorities in a fast‑paced environment.
Physical Demands
Ability to stand, walk, and sit for prolonged periods.
Occasional climbing, pushing/pulling, bending, stooping, kneeling, crouching, and crawling.
Requires lifting of up to 25 pounds occasionally.
Specific vision abilities required include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus.
Work Environment
Primarily indoor work with occasional outdoor work.
Exposure to temperature fluctuations, personal protective equipment requirements, and potential biological, mechanical, electrical, or chemical hazards.
Benefits Health/Vision/Dental, Retirement Matching, Life Insurance, Short and Long‑term Disability, Personal Time Off
EQUAL OPPORTUNITY Bath Community Hospital recruits, hires and promotes qualified candidates for employment without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, race, religion, sex (including pregnancy), sexual orientation, veteran or military discharge status, and family medical or genetic information.
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