Legal (Litigation) Secretary - Austin, TX

Legal (Litigation) Secretary

Thompson Coe, an insurance defense law firm, is seeking a full-time Legal (Litigation) Secretary to provide secretarial support to 4+ attorneys. Qualified candidates will have the following knowledge, skills and abilities :

Job Duties :

Provides administrative support to a team of civil litigation defense attorneys;

Draft basic legal documents including standard pleadings, discovery and correspondence for review by the attorneys;

Manage and maintain attorney's calendars, including litigation deadlines and scheduling meetings;

Basic accounting duties including processing vendor invoices, preparing check requests and submitting invoices / expense reports for payment to the client or accounting;

Handle incoming and outgoing correspondence, including emails, phone calls and mail;

Manages E-filing in both state and federal courts using e-File Texas and NextGen;

Enters attorney time into billing system using L & A codes on billing software;

Run conflict checks and open new client matters; including closing files;

Exercises discretion and maintains information of a confidential nature;

Communicate with clients, court personnel and other counsel in a professional manner;

Able to multi-task to assist with handling a busy litigation docket;

Occasional overtime, as needed and other duties as assigned;

Qualifications :

Three plus (5+) years of recent litigation experience in a law firm. Defense litigation experience preferred;

Some knowledge of the litigation process; rules of procedure; excellent litigation, secretarial, grammar, and proofreading skills;

Proactive approach with taking the initiative and owning your own work product;

High proficiency in MS Office Suite;

Ability to operate standard office equipment;

Experience with electronic court filings (state and federal);

Familiarity with DMS (document management system), preferably iManage;

Ability to turn constructive feedback into best practices for future use;

Ability to communicate professionally and effectively with co-workers, clients, courts and opposing counsel and be proactive about seeking clarification of ambiguities;

Ability to read and understand attorney mail and email;

Typing speed of 65+ words per minute;

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