Faegre Drinker Biddle & Reath
Legal Administrative Assistant
Faegre Drinker Biddle & Reath, Fort Wayne, Indiana, United States, 46804
Faegre Drinker is a firm designed for clients and designed for you. We understand that our people are critical to our success and we are committed to investing in our paraprofessional, administrative and operations professionals. We are always looking for talented, service-focused individuals to join our flexible and high-performing culture. With technology tools and resources that support our hybrid work environment, our colleagues enjoy a culture of learning, support for work and personal goals, opportunities to give back to our communities, and competitive benefits and rewards programs. At Faegre Drinker, you will have the opportunity to share your expertise within and across teams and contribute to our success.
Job Description Summary Faegre Drinker has an opportunity for a Legal Administrative Assistant to work with our Patent Prosecution practice in our Fort Wayne or downtown Indianapolis office. You will be part of a dynamic team dedicated to providing a full range of legal administrative support to the assignments in a timely and efficient manner. This position will work with other talented individuals who share a passion for doing great work in the best interest of our clients.
Job Description What you would do
The Patent LAA will provide a full range of legal administrative support to the assignments in the assigned practice group in a timely and efficient manner. This includes but is not limited to matter opening and closing, vendor management, general attorney administrative support, expense reimbursement, creation of engagement letters, conflict checks
Accurately and timely enter and/or close assignment timesheets in Intapp and Billstream
Extensive proforma and billing review and edits
Coordinate client billing processes and process general payment requests
Efficiently utilize all necessary Firm/practice group software (Inprotech, Intapp Billstream, Chrome River, conflicts/matter opening software, iManage, Outlook, Word, Excel, etc.)
Schedule meetings, conference calls and travel arrangements
Effectively utilize the team to manage the workload and meet priority deadlines
Other administrative tasks, as assigned
What is expected
Ability to problem-solve
Strong proofreading skills, ensuring accuracy and attention to detail in all written communications and documentation
Ability to monitor, maintain, and respond to client email communications and manage the inbox efficiently
Excellent interpersonal, verbal and written communication skills, including the ability to communicate effectively in a virtual environment (e.g., via phone, web/videoconference)
Demonstrated ability to use good judgment in taking initiative while asking for direction or clarification and consulting others, as appropriate
Willingness to be flexible with time and adjust to a changing work environment
Ability to build and maintain positive relationships, both internally and externally, while maintaining a client service orientation
Ability to use sound judgment and discretion in dealing with highly confidential information
Demonstrated ability to work independently, organize and accurately prioritize work, be detail-oriented, understand when urgency is required and use good judgment in varied situations
What we offer
Flexible working environment for work-life success
Opportunity to participate in firm-sponsored volunteer events
Wellness programming with personalized content and activities
Professional environment and the opportunity to work with experts at the top of their fields
Variety of health plan options, as well as dental, vision and 401(k) plans
Generous paid time off
What is required
5 – 10 years of legal administrative experience, preferably in intellectual property
Internship, working, or other forms of experience of at least two or more years in patent prosecution practices is highly desired, but not required
Minimum of high school graduation; business school, paralegal certificate or related professional legal secretarial degree preferred
Experience in an Am Law 100 or Am Law 50 firm preferred
Proficiency in Microsoft Outlook, Word and Excel
Apply now if you are ready to join the Faegre Drinker team!
Faegre Drinker Biddle & Reath LLP participates in the federal government's E-Verify program. With all new hires, we provide the Social Security Administration and, when applicable, the US Department of Homeland Security with information from each new employee's Form I-9 to confirm work authorization.
Faegre Drinker Biddle & Reath LLP is an Equal Opportunity Employer and is committed to providing equal employment opportunities to all employees and applicants for employment. We do not discriminate on the basis of race, color, religion, age, national origin, disability, sex, sexual orientation, gender, gender identity, gender expression, marital status, veteran or military status, or any other characteristic made unlawful by applicable federal, state or local laws. Equal employment opportunity will be extended to all persons in all aspects of employment, including retirement, hiring, training, promotion, transfer, compensation, benefits, discipline and termination.
Notice to Recruiters and Staffing Agencies:
Faegre Drinker Biddle & Reath (and any subsidiary) has an internal recruiting department and does not accept unsolicited resumes.
#J-18808-Ljbffr
Job Description Summary Faegre Drinker has an opportunity for a Legal Administrative Assistant to work with our Patent Prosecution practice in our Fort Wayne or downtown Indianapolis office. You will be part of a dynamic team dedicated to providing a full range of legal administrative support to the assignments in a timely and efficient manner. This position will work with other talented individuals who share a passion for doing great work in the best interest of our clients.
Job Description What you would do
The Patent LAA will provide a full range of legal administrative support to the assignments in the assigned practice group in a timely and efficient manner. This includes but is not limited to matter opening and closing, vendor management, general attorney administrative support, expense reimbursement, creation of engagement letters, conflict checks
Accurately and timely enter and/or close assignment timesheets in Intapp and Billstream
Extensive proforma and billing review and edits
Coordinate client billing processes and process general payment requests
Efficiently utilize all necessary Firm/practice group software (Inprotech, Intapp Billstream, Chrome River, conflicts/matter opening software, iManage, Outlook, Word, Excel, etc.)
Schedule meetings, conference calls and travel arrangements
Effectively utilize the team to manage the workload and meet priority deadlines
Other administrative tasks, as assigned
What is expected
Ability to problem-solve
Strong proofreading skills, ensuring accuracy and attention to detail in all written communications and documentation
Ability to monitor, maintain, and respond to client email communications and manage the inbox efficiently
Excellent interpersonal, verbal and written communication skills, including the ability to communicate effectively in a virtual environment (e.g., via phone, web/videoconference)
Demonstrated ability to use good judgment in taking initiative while asking for direction or clarification and consulting others, as appropriate
Willingness to be flexible with time and adjust to a changing work environment
Ability to build and maintain positive relationships, both internally and externally, while maintaining a client service orientation
Ability to use sound judgment and discretion in dealing with highly confidential information
Demonstrated ability to work independently, organize and accurately prioritize work, be detail-oriented, understand when urgency is required and use good judgment in varied situations
What we offer
Flexible working environment for work-life success
Opportunity to participate in firm-sponsored volunteer events
Wellness programming with personalized content and activities
Professional environment and the opportunity to work with experts at the top of their fields
Variety of health plan options, as well as dental, vision and 401(k) plans
Generous paid time off
What is required
5 – 10 years of legal administrative experience, preferably in intellectual property
Internship, working, or other forms of experience of at least two or more years in patent prosecution practices is highly desired, but not required
Minimum of high school graduation; business school, paralegal certificate or related professional legal secretarial degree preferred
Experience in an Am Law 100 or Am Law 50 firm preferred
Proficiency in Microsoft Outlook, Word and Excel
Apply now if you are ready to join the Faegre Drinker team!
Faegre Drinker Biddle & Reath LLP participates in the federal government's E-Verify program. With all new hires, we provide the Social Security Administration and, when applicable, the US Department of Homeland Security with information from each new employee's Form I-9 to confirm work authorization.
Faegre Drinker Biddle & Reath LLP is an Equal Opportunity Employer and is committed to providing equal employment opportunities to all employees and applicants for employment. We do not discriminate on the basis of race, color, religion, age, national origin, disability, sex, sexual orientation, gender, gender identity, gender expression, marital status, veteran or military status, or any other characteristic made unlawful by applicable federal, state or local laws. Equal employment opportunity will be extended to all persons in all aspects of employment, including retirement, hiring, training, promotion, transfer, compensation, benefits, discipline and termination.
Notice to Recruiters and Staffing Agencies:
Faegre Drinker Biddle & Reath (and any subsidiary) has an internal recruiting department and does not accept unsolicited resumes.
#J-18808-Ljbffr