University of South Florida
Academic Program Specialist - Kate Tiedemann School of Business and Finance
University of South Florida, Tampa, Florida, us, 33646
Academic Program Specialist - Kate Tiedemann School of Business and Finance
University of South Florida invites qualified applicants for the Academic Program Specialist position within the Kate Tiedemann School of Business and Finance.
Position Summary Reports to the Academic Services Administrator or Department Chair and performs specialized administrative work in program implementation. Executes office and clerical duties of medium complexity and may supervise student or temporary employees. Involves database queries, reporting, and document production using Word, Excel, and university systems such as OASIS, Xitracs, FAIR, Archivum, PowerBI, and Microsoft Access.
Responsibilities
Provide support to the Academic Services Administrator with all day‑to‑day operations of the department/school.
Handle all copy of exam materials, class materials, and grading exam scantrons.
Check department course schedules against schedules in OASIS and flag any discrepancies for the Academic Services Administrator.
Update faculty door signs with courses and office hours each semester.
Track and initiate purchase of copy paper and other office supplies.
Assist with purchase or travel requests, including professors traveling with students; help students with travel requests or booking transportation.
Assist candidates or outside guests with travel arrangements and reimbursements.
Plan workshops, retreats, and school meetings, including room/venue coordination, catering, and purchasing requirements.
Coordinate and schedule advisory board meetings.
Update and maintain databases utilized by the school.
Update the department directory.
Collaborate with the college’s communications and marketing team to update webpages and print materials for the school.
Upload and update content on monitors outside the school, including calendar updates and faculty slides.
Assist and backup the Academic Services Administrator in submitting employment requests with supporting documentation.
Assist with textbook orders and faculty/adjunct requests for desk copies and online access to instructor resources.
Request and save syllabi each semester.
Remind faculty of grade submission dates and track submissions.
Request and save updated VITA of all faculty.
Assist with faculty searches and administrative duties; backup the Academic Services Administrator.
Perform other administrative and analytical duties supporting the academic mission of the school and college as needed.
Qualifications
High school diploma or equivalent plus four years of experience in office or administrative positions.
Applicable college coursework or vocational/technical training may substitute at an equivalent rate for the required experience.
Compliance and Federal Notices This position may be subject to a Level 1 or Level 2 criminal background check.
Applicants have rights under Federal Employment Laws:
The University of South Florida is an equal opportunity employer that does not discriminate against any employee or applicant for employment based on any characteristic protected by law.
The University maintains programs for protected veterans and individuals with disabilities in accordance with all applicable federal and state laws.
Family and Medical Leave Act (FMLA).
Applicants for USF employment are entitled to request reasonable accommodations at least five (5) working days prior to the time the accommodation is needed. Visit the Central Human Resources ADA Accommodations webpage for more information.
This job description does not constitute an employment contract.
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Position Summary Reports to the Academic Services Administrator or Department Chair and performs specialized administrative work in program implementation. Executes office and clerical duties of medium complexity and may supervise student or temporary employees. Involves database queries, reporting, and document production using Word, Excel, and university systems such as OASIS, Xitracs, FAIR, Archivum, PowerBI, and Microsoft Access.
Responsibilities
Provide support to the Academic Services Administrator with all day‑to‑day operations of the department/school.
Handle all copy of exam materials, class materials, and grading exam scantrons.
Check department course schedules against schedules in OASIS and flag any discrepancies for the Academic Services Administrator.
Update faculty door signs with courses and office hours each semester.
Track and initiate purchase of copy paper and other office supplies.
Assist with purchase or travel requests, including professors traveling with students; help students with travel requests or booking transportation.
Assist candidates or outside guests with travel arrangements and reimbursements.
Plan workshops, retreats, and school meetings, including room/venue coordination, catering, and purchasing requirements.
Coordinate and schedule advisory board meetings.
Update and maintain databases utilized by the school.
Update the department directory.
Collaborate with the college’s communications and marketing team to update webpages and print materials for the school.
Upload and update content on monitors outside the school, including calendar updates and faculty slides.
Assist and backup the Academic Services Administrator in submitting employment requests with supporting documentation.
Assist with textbook orders and faculty/adjunct requests for desk copies and online access to instructor resources.
Request and save syllabi each semester.
Remind faculty of grade submission dates and track submissions.
Request and save updated VITA of all faculty.
Assist with faculty searches and administrative duties; backup the Academic Services Administrator.
Perform other administrative and analytical duties supporting the academic mission of the school and college as needed.
Qualifications
High school diploma or equivalent plus four years of experience in office or administrative positions.
Applicable college coursework or vocational/technical training may substitute at an equivalent rate for the required experience.
Compliance and Federal Notices This position may be subject to a Level 1 or Level 2 criminal background check.
Applicants have rights under Federal Employment Laws:
The University of South Florida is an equal opportunity employer that does not discriminate against any employee or applicant for employment based on any characteristic protected by law.
The University maintains programs for protected veterans and individuals with disabilities in accordance with all applicable federal and state laws.
Family and Medical Leave Act (FMLA).
Applicants for USF employment are entitled to request reasonable accommodations at least five (5) working days prior to the time the accommodation is needed. Visit the Central Human Resources ADA Accommodations webpage for more information.
This job description does not constitute an employment contract.
#J-18808-Ljbffr