Hansa Biopharma
US Executive Assistant & Office Manager
Hansa Biopharma is a fast‑growing, commercial‑stage biopharmaceutical company pioneering innovative treatments for patients with acute or complex immune disorders. Our headquarters are in Lund, Sweden, and we have operations worldwide.
Position summary The role supports the Chief Operating Officer (COO)/US President and Chief Legal Officer (CLO). It will be based in our NYC office and requires onsite presence.
Key tasks and responsibilities
Manage calendars, meetings and appointments for COO and CLO
Coordinate travel (flights, trains, hotels, etc.) for COO and CLO, both domestic and international
Plan and coordinate onsite and off‑site meetings with internal and external stakeholders
Manage conference and congress registrations and support
Support internal and external meetings and handle confidential information
Lead or support ad‑hoc projects as assigned by COO and CLO
Support the establishment of the NYC office, acting as main point of contact with property manager for work orders and notices
Manage daily office operations, vendors for cleaning, catering and office materials
Maintain office cleanliness and manage incoming calls, mail and deliveries
Organize office events and collaborate with Executive Assistants in Sweden for seamless coordination
Provide support to other C‑suite executives visiting NYC, as requested
Education and experience requirements
Degree from an accredited college or university
10+ years of experience as an Executive Assistant
5+ years supporting C‑suite executives, preferably in pharma/biotech
Proficiency with Microsoft Office Suite (Outlook, Excel, Word, PowerPoint, Teams) and other systems (Contract Management, SharePoint, Travel & Expenses, Zoom)
Strong organizational, communication and discretion skills
Capacity to manage multiple, sometimes conflicting priorities in a fast‑paced environment
Our culture and values Hansa’s culture is built on pride, accountability, courage, integrity and pioneering spirit. We celebrate diversity and strive to create an inclusive environment.
Reasons to join
Work for a company focused on life‑changing outcomes for patients
Be part of an innovative R&D‑driven organization with global reach
Enjoy an open‑minded, welcoming atmosphere with motivated colleagues
Equal Employment Opportunity Hansa is an equal‑opportunity employer that values diversity. We prohibit discrimination or harassment of any type.
Estimated salary range $85,000–$100,000 annually (actual salary depends on qualifications, experience, location and salary regulations).
Location On‑site in NYC (Manhattan). This is not a remote or hybrid position.
Application process Submit your application through the Hansa Biopharma website, attaching a CV in English only. We do not accept unsolicited introductions or referrals from third‑party recruiters.
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Position summary The role supports the Chief Operating Officer (COO)/US President and Chief Legal Officer (CLO). It will be based in our NYC office and requires onsite presence.
Key tasks and responsibilities
Manage calendars, meetings and appointments for COO and CLO
Coordinate travel (flights, trains, hotels, etc.) for COO and CLO, both domestic and international
Plan and coordinate onsite and off‑site meetings with internal and external stakeholders
Manage conference and congress registrations and support
Support internal and external meetings and handle confidential information
Lead or support ad‑hoc projects as assigned by COO and CLO
Support the establishment of the NYC office, acting as main point of contact with property manager for work orders and notices
Manage daily office operations, vendors for cleaning, catering and office materials
Maintain office cleanliness and manage incoming calls, mail and deliveries
Organize office events and collaborate with Executive Assistants in Sweden for seamless coordination
Provide support to other C‑suite executives visiting NYC, as requested
Education and experience requirements
Degree from an accredited college or university
10+ years of experience as an Executive Assistant
5+ years supporting C‑suite executives, preferably in pharma/biotech
Proficiency with Microsoft Office Suite (Outlook, Excel, Word, PowerPoint, Teams) and other systems (Contract Management, SharePoint, Travel & Expenses, Zoom)
Strong organizational, communication and discretion skills
Capacity to manage multiple, sometimes conflicting priorities in a fast‑paced environment
Our culture and values Hansa’s culture is built on pride, accountability, courage, integrity and pioneering spirit. We celebrate diversity and strive to create an inclusive environment.
Reasons to join
Work for a company focused on life‑changing outcomes for patients
Be part of an innovative R&D‑driven organization with global reach
Enjoy an open‑minded, welcoming atmosphere with motivated colleagues
Equal Employment Opportunity Hansa is an equal‑opportunity employer that values diversity. We prohibit discrimination or harassment of any type.
Estimated salary range $85,000–$100,000 annually (actual salary depends on qualifications, experience, location and salary regulations).
Location On‑site in NYC (Manhattan). This is not a remote or hybrid position.
Application process Submit your application through the Hansa Biopharma website, attaching a CV in English only. We do not accept unsolicited introductions or referrals from third‑party recruiters.
#J-18808-Ljbffr