Saic
Executive Assistant supporting a Satellite Program Office that provides direct executive services support to government customers in execution of their duties and responsibilities. Assists the Chief of Staff in office operations, developing/maintaining office file plan, and providing back-up support to the Front Office team, as needed. Composes documentation in accordance with government policies and practices and maintains working knowledge of all senior government office interfaces.
Job Duties
Provide administrative, project, and logistics support to senior managers, including the Director, Deputy Director, and Division Chiefs.
Manage senior manager calendars/schedules and coordinate visit requests.
Process senior manager travel authorizations and expense reports through use of the NRO Travel Dashboard (eTrip).
Coordinate program level technical engagements with senior corporate executive stakeholders and industry partners in the intelligence and space communities.
Arrange for appropriate conference rooms/facilities and prepare meeting places in accordance with acceptable protocol and security procedures.
Review and route senior-level executive correspondence, ensuring compliance with established NRO correspondence standards.
Serve as Program Records Officer. Develops and maintains front office file plan; provides guidance, training, and oversight to division level team, and keeps policies and procedures maintaining subordinate level files plans as dictated by NRO instructions and policy.
Ensure the office maintains an adequate amount of office supplies and order more as needed.
Identify and submit work orders to ensure office facilities remain fully functional and operational.
Assist with special event requirements such as time and place, location, duration, number of attendees, security requirements, and travel arrangements.
Provide back-up support to the Director’s Action Group. Serves as an integral part of the NRO Tracking Information and Enterprise Response (TIER) action coordination process. Ensures actions are completed in a timely manner to meet customer requirements.
Provide back-up support in preparation/staffing review of Weekly Activity Reports documenting accomplishments and identifying upcoming events, as well as satellite acquisition progress and status.
Maintain customer-required qualifications and certifications as Program Records Officer, NRO Action Officer, and other training required for the execution of assigned responsibilities.
TS/SCI w/ CI Poly.
Qualifications
Bachelor’s Degree with 15 years of relevant experience.
Strong problem identification/resolution skills, flexibility, initiative, and a proven ability to communicate and work with senior executive leadership in government or industry.
Strong experience in writing/editing memos and correspondence.
Excellent organizational and interpersonal skills.
Primary responsibilities for this position do not require travel; however, there is possibility to travel 1-2 times a year.
Desired Qualifications
Background in National Archives and Records Administration (NARA) requirements for records and information management.
At least 15 years of direct administrative support experience with senior-level military or civilian officials.
General knowledge of NRO organization and business processes.
Overview SAIC accepts applications on an ongoing basis and there is no deadline.
SAIC® is a premier Fortune 500® mission integrator focused on advancing the power of technology and innovation to serve and protect our world. Our robust portfolio of offerings across the defense, space, civilian and intelligence markets includes secure high-end solutions in mission IT, enterprise IT, engineering services and professional services. We integrate emerging technology, rapidly and securely, into mission critical operations that modernize and enable critical national imperatives.
We are approximately 24,000 strong; driven by mission, united by purpose, and inspired by opportunities.
SAIC is an Equal Opportunity Employer.
Headquartered in Reston, Virginia, SAIC has annual revenues of approximately $7.5 billion. For more information, visit saic.com. For ongoing news, please visit our newsroom.
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Job Duties
Provide administrative, project, and logistics support to senior managers, including the Director, Deputy Director, and Division Chiefs.
Manage senior manager calendars/schedules and coordinate visit requests.
Process senior manager travel authorizations and expense reports through use of the NRO Travel Dashboard (eTrip).
Coordinate program level technical engagements with senior corporate executive stakeholders and industry partners in the intelligence and space communities.
Arrange for appropriate conference rooms/facilities and prepare meeting places in accordance with acceptable protocol and security procedures.
Review and route senior-level executive correspondence, ensuring compliance with established NRO correspondence standards.
Serve as Program Records Officer. Develops and maintains front office file plan; provides guidance, training, and oversight to division level team, and keeps policies and procedures maintaining subordinate level files plans as dictated by NRO instructions and policy.
Ensure the office maintains an adequate amount of office supplies and order more as needed.
Identify and submit work orders to ensure office facilities remain fully functional and operational.
Assist with special event requirements such as time and place, location, duration, number of attendees, security requirements, and travel arrangements.
Provide back-up support to the Director’s Action Group. Serves as an integral part of the NRO Tracking Information and Enterprise Response (TIER) action coordination process. Ensures actions are completed in a timely manner to meet customer requirements.
Provide back-up support in preparation/staffing review of Weekly Activity Reports documenting accomplishments and identifying upcoming events, as well as satellite acquisition progress and status.
Maintain customer-required qualifications and certifications as Program Records Officer, NRO Action Officer, and other training required for the execution of assigned responsibilities.
TS/SCI w/ CI Poly.
Qualifications
Bachelor’s Degree with 15 years of relevant experience.
Strong problem identification/resolution skills, flexibility, initiative, and a proven ability to communicate and work with senior executive leadership in government or industry.
Strong experience in writing/editing memos and correspondence.
Excellent organizational and interpersonal skills.
Primary responsibilities for this position do not require travel; however, there is possibility to travel 1-2 times a year.
Desired Qualifications
Background in National Archives and Records Administration (NARA) requirements for records and information management.
At least 15 years of direct administrative support experience with senior-level military or civilian officials.
General knowledge of NRO organization and business processes.
Overview SAIC accepts applications on an ongoing basis and there is no deadline.
SAIC® is a premier Fortune 500® mission integrator focused on advancing the power of technology and innovation to serve and protect our world. Our robust portfolio of offerings across the defense, space, civilian and intelligence markets includes secure high-end solutions in mission IT, enterprise IT, engineering services and professional services. We integrate emerging technology, rapidly and securely, into mission critical operations that modernize and enable critical national imperatives.
We are approximately 24,000 strong; driven by mission, united by purpose, and inspired by opportunities.
SAIC is an Equal Opportunity Employer.
Headquartered in Reston, Virginia, SAIC has annual revenues of approximately $7.5 billion. For more information, visit saic.com. For ongoing news, please visit our newsroom.
#J-18808-Ljbffr