University of South Alabama
USA Simulation Program Assistant - T136
University of South Alabama, Mobile, Alabama, United States, 36624
Overview
The University of South Alabama’s USA Simulation Standardized Patient Lab is seeking a USA Simulation Program Assistant. Interested candidates should apply to be considered.
Responsibilities
Reviews and responds to new Standardized Patient applications through JotForm and updates and maintains applicant records.
Coordinates interview and orientation sessions, including scheduling, communication, and preparation of materials.
Assists the Standardized Patient Laboratory Coordinator with student and community recruitment events, including job fairs and outreach initiatives.
Updates applicant statuses in JotForm and internal tracking systems to reflect interview, orientation, and hiring progress.
Organizes and uploads Standardized Patient photos.
Maintains the Standardized Patient contacts spreadsheet and shared drive directories.
Ensures new Standardized Patients are correctly entered and grouped in LearningSpace and simulation email lists.
Provides updated contact and scheduling lists for Standardized Patient Laboratory Coordinator and Standardized Patient Scheduler use, and archives outdated versions.
Compiles and organizes Standardized Patient availability each semester to support scheduling efficiency.
Collects and records semester data on Standardized Patient utilization, shifts, and participation by discipline and Standardized Patient tier.
Maintains and updates the Standardized Patient Events Analysis Excel file and generates summary reports.
Provides statistical summaries and supporting data for the Standardized Patient Laboratory Coordinator and Simulation Director as needed.
Creates and manages JotForms for program needs such as surveys, registrations, and departmental forms.
Maintains organized hardcopy and digital personnel files for active and former Standardized Patients.
Provides general office and communication support to the Standardized Patient Laboratory Coordinator and assists with special projects as assigned.
Regular and prompt attendance.
Ability to work schedule as defined and overtime as required.
Related duties as required.
Qualifications Minimum Qualifications: High school diploma or equivalent and four years of secretarial and/or clerical experience. An equivalent combination of education and experience may be considered.
Equal Employment Opportunity The University of South Alabama is an Equal Opportunity Employer and does not discriminate on the basis of race, color, national origin, sex, pregnancy, sexual orientation, gender identity, gender expression, religion, age, genetic information, disability, protected veteran status or any other applicable legally protected basis. If you feel you have been discriminated against, please notify the Equal Employment Opportunity Investigator or the Associate Vice President, Finance and Administration/CHRO.
Annual Security and Fire Safety Report The University of South Alabama publishes certain crime statistics for the most recent three-year period as required by the Jeanne Clery Act. The Annual Security and Fire Safety Report is required by federal law and contains policy statements and crime statistics for the school. The report, along with additional information, is available online at: http://www.southalabama.edu/departments/police/resources/fireandsafetyreport.pdf. You may also request a paper copy from the University Police office located at 290 Stadium Blvd, Beta Gamma Commons Building, Mobile, AL 36688.
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Responsibilities
Reviews and responds to new Standardized Patient applications through JotForm and updates and maintains applicant records.
Coordinates interview and orientation sessions, including scheduling, communication, and preparation of materials.
Assists the Standardized Patient Laboratory Coordinator with student and community recruitment events, including job fairs and outreach initiatives.
Updates applicant statuses in JotForm and internal tracking systems to reflect interview, orientation, and hiring progress.
Organizes and uploads Standardized Patient photos.
Maintains the Standardized Patient contacts spreadsheet and shared drive directories.
Ensures new Standardized Patients are correctly entered and grouped in LearningSpace and simulation email lists.
Provides updated contact and scheduling lists for Standardized Patient Laboratory Coordinator and Standardized Patient Scheduler use, and archives outdated versions.
Compiles and organizes Standardized Patient availability each semester to support scheduling efficiency.
Collects and records semester data on Standardized Patient utilization, shifts, and participation by discipline and Standardized Patient tier.
Maintains and updates the Standardized Patient Events Analysis Excel file and generates summary reports.
Provides statistical summaries and supporting data for the Standardized Patient Laboratory Coordinator and Simulation Director as needed.
Creates and manages JotForms for program needs such as surveys, registrations, and departmental forms.
Maintains organized hardcopy and digital personnel files for active and former Standardized Patients.
Provides general office and communication support to the Standardized Patient Laboratory Coordinator and assists with special projects as assigned.
Regular and prompt attendance.
Ability to work schedule as defined and overtime as required.
Related duties as required.
Qualifications Minimum Qualifications: High school diploma or equivalent and four years of secretarial and/or clerical experience. An equivalent combination of education and experience may be considered.
Equal Employment Opportunity The University of South Alabama is an Equal Opportunity Employer and does not discriminate on the basis of race, color, national origin, sex, pregnancy, sexual orientation, gender identity, gender expression, religion, age, genetic information, disability, protected veteran status or any other applicable legally protected basis. If you feel you have been discriminated against, please notify the Equal Employment Opportunity Investigator or the Associate Vice President, Finance and Administration/CHRO.
Annual Security and Fire Safety Report The University of South Alabama publishes certain crime statistics for the most recent three-year period as required by the Jeanne Clery Act. The Annual Security and Fire Safety Report is required by federal law and contains policy statements and crime statistics for the school. The report, along with additional information, is available online at: http://www.southalabama.edu/departments/police/resources/fireandsafetyreport.pdf. You may also request a paper copy from the University Police office located at 290 Stadium Blvd, Beta Gamma Commons Building, Mobile, AL 36688.
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