OHLA USA
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Project Administrator
role at
OHLA USA
Overview Who is
OHLA USA ? We are a company who believes in building a better, safer, more sustainable world for generations to come. We are committed to making a difference within our communities, who depend on the safety and reliability of the structures we build and is possible with our main asset,
our people ! OHLA USA brings together the construction industry's most diverse talent who thrive in a collaborative work environment and appreciate challenges and opportunities. OHLA USA, Inc. is seeking a
Project Administrator . The Project Administrator reports to the Project Manager and Lead Project Administrator. This is a full‑time onsite role.
Responsibilities Personnel
Craft/Field New Hire paperwork
Upload and update employee data such as Union Pay Upgrades, tax forms, etc.
E-Verify
Assist project safety staff and IT with coordinating equipment for project staff
Accounts Payable
Complete 3‑way match
Work with Project Manager to create change orders
Communicate and coordinate with Accounts Payable
Collect Certified Payroll from vendors
Accounts Receivable
Prepare owner billings
Reconcile billings with owner payments
Post all incoming payments from owners
Subcontractor Payments
Prepare Subcontractor accruals SOV's
Reconcile Subcontractor SOV's on a monthly basis
Finalize Subcontractor SOV's for payment
Collect all documents for Subcontractor compliance including CPR, Insurance, Union documents, and correspondence such as letters, etc.
Communicate with Subcontractors to ensure proper payment
Track and monitor any stop notices and bond claims on the project
Payroll
Receive timesheets from field
Verify cost codes and hours are accurate
Enter hours and verify with reports hours are entered correctly
Equipment
Accrue all equipment hours and maintain log equipment log
Create change orders for all monthly equipment purchase orders
Reconcile equipment hours
Month End
Prepare comprehensive Cast Forecast by project
Finalize Subcontractor and owner billings for prior months
Assist in all audits performed
Vendors to ensure they are paid in a timely manner
Collect Certified Payroll from vendors
Qualifications
High School Diploma required
3-5 years of administrative support experience, preferably in engineering or construction
Excellent communication and interpersonal skills, including verbal and written communication
Intermediate computer skills utilizing Excel, Word, PowerPoint, Outlook
Strong organizational and time management skills
Strong work ethic
Ability to function as a team builder/player
The ability to freely access all points of a construction site in wide-ranging climates and environments
Bilingual in Spanish preferred
Additional Benefits Offered By OHLA USA
Medical, Dental, & Vision Insurance
Short- and Long-Term Disability & Life Insurance
401(k) retirement plan with employer matching
Tuition Reimbursement after 1 year of employment
Personal Time Off Program (PTO)
Engaging work environment
And much more!!
To learn more about
OHLA USA , visit our website www.ohla-usa.com
Compensation: The base hourly rate being offered for this position is USD $25.00 per hour to USD $36.00 per hour. Please note that the salary range listed is specific to the role listed in California. Hourly rates may vary for different individuals in the same role based on various factors including, but not limited to, experience, education, and performance.
OHLA ADA Message: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee will require the ability to freely access all points of a construction site in wide-ranging climates and environments. The employee is occasionally exposed to fumes or airborne particles; toxic or caustic chemicals; Employee is frequently exposed to outside weather conditions. The noise level in the work environment is usually loud noise.
OHLA EEO Message: OHLA USA and its affiliates are an equal opportunity employer, and all qualified applicants are considered for employment without regard to age, race, color, religion, sex, national origin, sexual orientation, gender identity, veteran status, disability, or any other protected class. OHLA USA and its subsidiaries (“OHLA”) shall not accept unsolicited resumes from any source other than directly from a candidate. Any unsolicited resumes sent to OHLA or an employee of OHLA, by mail, electronically, or otherwise will be considered OHLA property. OHLA will not pay a fee for any placement resulting from the receipt of an unsolicited resume. OHLA will consider any candidate for whom an Agency has submitted an unsolicited resume to have been referred to by the Agency free of any charges or fees. OHLA Human Resources is the only authorized representative of OHLA to execute any agreements with search firms or staffing agencies. As a condition for payment, a Vendor shall have OHLA USA Inc.’s Personnel Agreement and a Job Order signed by an authorized OHLA HR representative. Verbal or written communications from any employee of OHLA and its subsidiaries shall not be considered binding obligations. All resumes, whether unsolicited or solicited, shall be the property of OHLA.
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Project Administrator
role at
OHLA USA
Overview Who is
OHLA USA ? We are a company who believes in building a better, safer, more sustainable world for generations to come. We are committed to making a difference within our communities, who depend on the safety and reliability of the structures we build and is possible with our main asset,
our people ! OHLA USA brings together the construction industry's most diverse talent who thrive in a collaborative work environment and appreciate challenges and opportunities. OHLA USA, Inc. is seeking a
Project Administrator . The Project Administrator reports to the Project Manager and Lead Project Administrator. This is a full‑time onsite role.
Responsibilities Personnel
Craft/Field New Hire paperwork
Upload and update employee data such as Union Pay Upgrades, tax forms, etc.
E-Verify
Assist project safety staff and IT with coordinating equipment for project staff
Accounts Payable
Complete 3‑way match
Work with Project Manager to create change orders
Communicate and coordinate with Accounts Payable
Collect Certified Payroll from vendors
Accounts Receivable
Prepare owner billings
Reconcile billings with owner payments
Post all incoming payments from owners
Subcontractor Payments
Prepare Subcontractor accruals SOV's
Reconcile Subcontractor SOV's on a monthly basis
Finalize Subcontractor SOV's for payment
Collect all documents for Subcontractor compliance including CPR, Insurance, Union documents, and correspondence such as letters, etc.
Communicate with Subcontractors to ensure proper payment
Track and monitor any stop notices and bond claims on the project
Payroll
Receive timesheets from field
Verify cost codes and hours are accurate
Enter hours and verify with reports hours are entered correctly
Equipment
Accrue all equipment hours and maintain log equipment log
Create change orders for all monthly equipment purchase orders
Reconcile equipment hours
Month End
Prepare comprehensive Cast Forecast by project
Finalize Subcontractor and owner billings for prior months
Assist in all audits performed
Vendors to ensure they are paid in a timely manner
Collect Certified Payroll from vendors
Qualifications
High School Diploma required
3-5 years of administrative support experience, preferably in engineering or construction
Excellent communication and interpersonal skills, including verbal and written communication
Intermediate computer skills utilizing Excel, Word, PowerPoint, Outlook
Strong organizational and time management skills
Strong work ethic
Ability to function as a team builder/player
The ability to freely access all points of a construction site in wide-ranging climates and environments
Bilingual in Spanish preferred
Additional Benefits Offered By OHLA USA
Medical, Dental, & Vision Insurance
Short- and Long-Term Disability & Life Insurance
401(k) retirement plan with employer matching
Tuition Reimbursement after 1 year of employment
Personal Time Off Program (PTO)
Engaging work environment
And much more!!
To learn more about
OHLA USA , visit our website www.ohla-usa.com
Compensation: The base hourly rate being offered for this position is USD $25.00 per hour to USD $36.00 per hour. Please note that the salary range listed is specific to the role listed in California. Hourly rates may vary for different individuals in the same role based on various factors including, but not limited to, experience, education, and performance.
OHLA ADA Message: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee will require the ability to freely access all points of a construction site in wide-ranging climates and environments. The employee is occasionally exposed to fumes or airborne particles; toxic or caustic chemicals; Employee is frequently exposed to outside weather conditions. The noise level in the work environment is usually loud noise.
OHLA EEO Message: OHLA USA and its affiliates are an equal opportunity employer, and all qualified applicants are considered for employment without regard to age, race, color, religion, sex, national origin, sexual orientation, gender identity, veteran status, disability, or any other protected class. OHLA USA and its subsidiaries (“OHLA”) shall not accept unsolicited resumes from any source other than directly from a candidate. Any unsolicited resumes sent to OHLA or an employee of OHLA, by mail, electronically, or otherwise will be considered OHLA property. OHLA will not pay a fee for any placement resulting from the receipt of an unsolicited resume. OHLA will consider any candidate for whom an Agency has submitted an unsolicited resume to have been referred to by the Agency free of any charges or fees. OHLA Human Resources is the only authorized representative of OHLA to execute any agreements with search firms or staffing agencies. As a condition for payment, a Vendor shall have OHLA USA Inc.’s Personnel Agreement and a Job Order signed by an authorized OHLA HR representative. Verbal or written communications from any employee of OHLA and its subsidiaries shall not be considered binding obligations. All resumes, whether unsolicited or solicited, shall be the property of OHLA.
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