Great Lakes Inter-Tribal Epidemiology Center (GLITEC)
Program Assistant Fiscal and Administrative – Elder Programs
Great Lakes Inter-Tribal Epidemiology Center (GLITEC), Lac du Flambeau, Wisconsin, United States
Program Assistant Fiscal and Administrative – Elder Programs
Great Lakes Inter‑Tribal Council is a non‑profit organization formed by the Native American Tribes of Wisconsin. We serve all WI tribes by providing administration of grant‑funded programs either directly or with sub‑grants. Programs range from child and maternal services to education to disability and elder benefits.
Mission:
To Enhance the Quality of Life for all Native People.
Position Summary This position reports to the Fiscal Manager and provides administrative support to the Program Director and fiscal support to the Fiscal Manager. Duties include coordination of the Program Director’s schedule; completion of expense reports, administrative tasks, and data input into a database application that compiles confidential client grant information. Consistent attendance, strong written and verbal communication skills, and a high degree of confidentiality and organization are essential.
Principal Duties and Responsibilities
Administrative support for scheduling and travel, including expense form completion and submission.
Compliance with tribal site data including tribal elder volunteer background checks, tribal MOUs, and overall compliance to program activities.
Assist Elder Programs staff in meeting standards and reporting requirements imposed by agencies and coordinate with staff to ensure that administrative activities comply.
Function as contact staff for site supervisors and elder volunteers to determine volunteer needs, requests, or compliance‑related issues.
Assist in the application, background checks, adjudication and orientation of all volunteers and staff.
Coordinate clerical and administrative duties within the department by providing general office services such as photocopying and faxing.
Assist with routine correspondence, updating program mailing lists, organizing and maintaining file system, assembling reports, publications, and training materials.
Assist in the preparation of documents and materials for community engagement functions.
Under direction of the Fiscal Manager process vouchers, purchase orders, invoices, volunteer timesheets, and other records for stipend processing.
Respond to telephone inquiries in a confidential, professional, and prompt manner and redirect when appropriate.
Order and maintain office supplies, program files, office equipment, inventory, and IT equipment.
Ensuring communications and interactions are delivered in a confidential culturally competent manner.
Additional Duties and Responsibilities
Strong written and verbal communications skills.
Understanding and experience with data entry systems for timely and accurate data entry.
Elevated level of detail, with good organizational skills, and ability to follow directions.
Assure high level of confidentiality and customer service support.
Professionalism and consistency in a customer‑service environment.
Attend all training sessions and meetings as scheduled.
Attend technical conferences and seminars to stay current on technological advances as directed by supervisor.
Perform other duties as assigned in Elder Programs Department.
Working Relationships and Scope Reports to the Fiscal Manager. Daily contact with other staff within the Elder Programs Department. Frequent contact with other employees throughout the organization for the purpose of gathering and coordinating information between departments. Ongoing contact with federal, state, and private agencies for staying current on various issues and providing current information and meeting requirements for the service area. Main administrative contact person for the Department.
Compensation and Benefits This is a full‑time non‑exempt position based on skills and experience, with a pay range of $38,000 – $40,000 annually, depending on years of experience, relevant experience, education and populations you have worked with.
Location:
Lac du Flambeau, Wisconsin office. This position is not a remote position.
Benefits include:
Paid time off (PTO) in the form of annual and personal leave; paid holidays; insurance benefits including health, dental, life insurance, accidental death, and dismemberment (AD&D) insurance; short‑term (STD) and long‑term (LTD) disability insurance; health savings account (HSA), flexible spending account (FSA), and 401(k) retirement plan.
Drug and background checks are required before hire.
Application Information To apply, see the employment page of our website at www.glitc.org for more information.
Great Lakes Inter‑Tribal Council does not respond to phone calls or email inquiries regarding the status of your application. Only the most qualified candidates will be contacted for an interview.
Great Lakes Inter‑Tribal Council Inc. (GLITC) is an equal opportunity employer that applies Native American Preference as defined in Section 703(i) of Title VII of the Civil Rights Act of 1964, as amended, 42 U.S.C. 2000e‑2(i). Consistent with the referenced Native American Preference, it is the policy of GLITC to provide employment, compensation, and other benefits related to employment based on qualifications of the job applied for, without regard to race, color, religion, national origin, age, sex, veteran status or disability, or any other basis prohibited by federal or state law. As an equal opportunity employer, GLITC intends to comply fully with all federal and state laws and the information requested on this application will not be used for any purpose prohibited by law. Disabled applicants may request a needed accommodation from the representative of the Human Resource Department, PO Box 9 Lac Du Flambeau, WI 54538, or phone (715) 588‑1069 or (800) 472‑7207.
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Mission:
To Enhance the Quality of Life for all Native People.
Position Summary This position reports to the Fiscal Manager and provides administrative support to the Program Director and fiscal support to the Fiscal Manager. Duties include coordination of the Program Director’s schedule; completion of expense reports, administrative tasks, and data input into a database application that compiles confidential client grant information. Consistent attendance, strong written and verbal communication skills, and a high degree of confidentiality and organization are essential.
Principal Duties and Responsibilities
Administrative support for scheduling and travel, including expense form completion and submission.
Compliance with tribal site data including tribal elder volunteer background checks, tribal MOUs, and overall compliance to program activities.
Assist Elder Programs staff in meeting standards and reporting requirements imposed by agencies and coordinate with staff to ensure that administrative activities comply.
Function as contact staff for site supervisors and elder volunteers to determine volunteer needs, requests, or compliance‑related issues.
Assist in the application, background checks, adjudication and orientation of all volunteers and staff.
Coordinate clerical and administrative duties within the department by providing general office services such as photocopying and faxing.
Assist with routine correspondence, updating program mailing lists, organizing and maintaining file system, assembling reports, publications, and training materials.
Assist in the preparation of documents and materials for community engagement functions.
Under direction of the Fiscal Manager process vouchers, purchase orders, invoices, volunteer timesheets, and other records for stipend processing.
Respond to telephone inquiries in a confidential, professional, and prompt manner and redirect when appropriate.
Order and maintain office supplies, program files, office equipment, inventory, and IT equipment.
Ensuring communications and interactions are delivered in a confidential culturally competent manner.
Additional Duties and Responsibilities
Strong written and verbal communications skills.
Understanding and experience with data entry systems for timely and accurate data entry.
Elevated level of detail, with good organizational skills, and ability to follow directions.
Assure high level of confidentiality and customer service support.
Professionalism and consistency in a customer‑service environment.
Attend all training sessions and meetings as scheduled.
Attend technical conferences and seminars to stay current on technological advances as directed by supervisor.
Perform other duties as assigned in Elder Programs Department.
Working Relationships and Scope Reports to the Fiscal Manager. Daily contact with other staff within the Elder Programs Department. Frequent contact with other employees throughout the organization for the purpose of gathering and coordinating information between departments. Ongoing contact with federal, state, and private agencies for staying current on various issues and providing current information and meeting requirements for the service area. Main administrative contact person for the Department.
Compensation and Benefits This is a full‑time non‑exempt position based on skills and experience, with a pay range of $38,000 – $40,000 annually, depending on years of experience, relevant experience, education and populations you have worked with.
Location:
Lac du Flambeau, Wisconsin office. This position is not a remote position.
Benefits include:
Paid time off (PTO) in the form of annual and personal leave; paid holidays; insurance benefits including health, dental, life insurance, accidental death, and dismemberment (AD&D) insurance; short‑term (STD) and long‑term (LTD) disability insurance; health savings account (HSA), flexible spending account (FSA), and 401(k) retirement plan.
Drug and background checks are required before hire.
Application Information To apply, see the employment page of our website at www.glitc.org for more information.
Great Lakes Inter‑Tribal Council does not respond to phone calls or email inquiries regarding the status of your application. Only the most qualified candidates will be contacted for an interview.
Great Lakes Inter‑Tribal Council Inc. (GLITC) is an equal opportunity employer that applies Native American Preference as defined in Section 703(i) of Title VII of the Civil Rights Act of 1964, as amended, 42 U.S.C. 2000e‑2(i). Consistent with the referenced Native American Preference, it is the policy of GLITC to provide employment, compensation, and other benefits related to employment based on qualifications of the job applied for, without regard to race, color, religion, national origin, age, sex, veteran status or disability, or any other basis prohibited by federal or state law. As an equal opportunity employer, GLITC intends to comply fully with all federal and state laws and the information requested on this application will not be used for any purpose prohibited by law. Disabled applicants may request a needed accommodation from the representative of the Human Resource Department, PO Box 9 Lac Du Flambeau, WI 54538, or phone (715) 588‑1069 or (800) 472‑7207.
#J-18808-Ljbffr