University of South Florida in
Fiscal & Business Specialist (Finance)
The Student Success division at the University of South Florida (USF), is comprised of 60 departments, providing students with academic support, engagement opportunities, health & wellness services and enhancement of educational experience.
This position is an in‑person pre‑audit reconciler, providing critical support to the Student Success unit in maintaining financial accuracy, integrity, and compliance with University and State requirements by performing comprehensive pre‑audit reconciliation processes across multiple fund ledgers and supporting key financial documentation duties. The Fiscal & Business Specialist is responsible for conducting detailed monthly reconciliations of non‑E&G fund ledgers, department ledgers to include expenses and revenues across all funding sources, and USF Foundation fund ledgers. The position also initiates corrective journal entries and cost adjustments, assists with electronic filing, and maintains professional, clear, and timely communications with both internal and external stakeholders.
Responsibilities
Prepares audit‑ready reconciliation packets for non‑E&G fund ledgers, department ledgers (including expenses and revenues) across all funds, and Foundation fund ledgers. Compiles audit‑ready documentation packages using University ledgers and transaction source documents; identifies, researches, and resolves discrepancies; and routes to department leadership for final approval.
Initiates journal entries and cost adjustments as directed and submits for review.
Assists with electronic filing, routes various documents for review/signature, maintains and updates logs and databases related to job duties, and communicates with internal and external stakeholders to ensure proper and timely completion of tasks.
Performs other duties as assigned.
Qualifications
Minimum: High School diploma or equivalent with three years of work experience in positions with fiscal support duties. College or other relevant post‑secondary coursework may substitute for the experience requirement on a year‑for‑year basis.
Preferred: Bachelor’s degree in Accounting, Finance, or another business‑related field and three years of professional fiscal experience.
Must be able to complete a Level 1 or Level 2 criminal background check.
Working at USF With approximately 16,000 employees, the University of South Florida is one of the largest employers in the Tampa Bay area. We are dedicated to cultivating a talented, engaged, and driven workforce that strives to be bold. Employees excel in USF’s rich academic environment, which fosters their development and advancement.
In 2025, Forbes recognized USF as one of Florida’s best large employers, ranked No. 1 among the state’s 12 public universities. Our first‑class benefits package includes medical, dental, and life insurance plans, retirement plan options, employee and dependent tuition programs, generous leave, and hundreds of employee perks and discounts.
Equal Employment Opportunity The University of South Florida is an equal opportunity employer that does not discriminate against any employee or applicant for employment based on any characteristic protected by law. The University maintains affirmative action programs for protected veterans and individuals with disabilities in accordance with all applicable federal and state laws. Applicants for USF employment are entitled to request reasonable accommodations in the application process; a request is to be made at least five (5) working days prior to the time the accommodation(s) is needed.
Compliance and Federal Notices Applicants have rights under Federal Employment Laws. The position may be subject to a Level 1 or Level 2 criminal background check.
About USF The University of South Florida is a top‑ranked research university serving approximately 50,000 students from across the globe at campuses in Tampa, St. Petersburg, Sarasota‑Manatee and USF Health. USF is recognized by U.S. News & World Report as a top 50 public university and the best value in Florida. USF Health Morsani College of Medicine is the No. 1 medical school in Florida and in the highest tier nationwide. USF is a member of the Association of American Universities (AAU). With an all‑time high of $738 million in research funding in 2024 and as a top 20 public university for producing U.S. patents, USF uses innovation to transform lives and shape a better future. The university generates an annual economic impact of more than $6 billion. USF’s Division I athletics teams compete in the American Athletic Conference. Learn more at www.usf.edu.
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This position is an in‑person pre‑audit reconciler, providing critical support to the Student Success unit in maintaining financial accuracy, integrity, and compliance with University and State requirements by performing comprehensive pre‑audit reconciliation processes across multiple fund ledgers and supporting key financial documentation duties. The Fiscal & Business Specialist is responsible for conducting detailed monthly reconciliations of non‑E&G fund ledgers, department ledgers to include expenses and revenues across all funding sources, and USF Foundation fund ledgers. The position also initiates corrective journal entries and cost adjustments, assists with electronic filing, and maintains professional, clear, and timely communications with both internal and external stakeholders.
Responsibilities
Prepares audit‑ready reconciliation packets for non‑E&G fund ledgers, department ledgers (including expenses and revenues) across all funds, and Foundation fund ledgers. Compiles audit‑ready documentation packages using University ledgers and transaction source documents; identifies, researches, and resolves discrepancies; and routes to department leadership for final approval.
Initiates journal entries and cost adjustments as directed and submits for review.
Assists with electronic filing, routes various documents for review/signature, maintains and updates logs and databases related to job duties, and communicates with internal and external stakeholders to ensure proper and timely completion of tasks.
Performs other duties as assigned.
Qualifications
Minimum: High School diploma or equivalent with three years of work experience in positions with fiscal support duties. College or other relevant post‑secondary coursework may substitute for the experience requirement on a year‑for‑year basis.
Preferred: Bachelor’s degree in Accounting, Finance, or another business‑related field and three years of professional fiscal experience.
Must be able to complete a Level 1 or Level 2 criminal background check.
Working at USF With approximately 16,000 employees, the University of South Florida is one of the largest employers in the Tampa Bay area. We are dedicated to cultivating a talented, engaged, and driven workforce that strives to be bold. Employees excel in USF’s rich academic environment, which fosters their development and advancement.
In 2025, Forbes recognized USF as one of Florida’s best large employers, ranked No. 1 among the state’s 12 public universities. Our first‑class benefits package includes medical, dental, and life insurance plans, retirement plan options, employee and dependent tuition programs, generous leave, and hundreds of employee perks and discounts.
Equal Employment Opportunity The University of South Florida is an equal opportunity employer that does not discriminate against any employee or applicant for employment based on any characteristic protected by law. The University maintains affirmative action programs for protected veterans and individuals with disabilities in accordance with all applicable federal and state laws. Applicants for USF employment are entitled to request reasonable accommodations in the application process; a request is to be made at least five (5) working days prior to the time the accommodation(s) is needed.
Compliance and Federal Notices Applicants have rights under Federal Employment Laws. The position may be subject to a Level 1 or Level 2 criminal background check.
About USF The University of South Florida is a top‑ranked research university serving approximately 50,000 students from across the globe at campuses in Tampa, St. Petersburg, Sarasota‑Manatee and USF Health. USF is recognized by U.S. News & World Report as a top 50 public university and the best value in Florida. USF Health Morsani College of Medicine is the No. 1 medical school in Florida and in the highest tier nationwide. USF is a member of the Association of American Universities (AAU). With an all‑time high of $738 million in research funding in 2024 and as a top 20 public university for producing U.S. patents, USF uses innovation to transform lives and shape a better future. The university generates an annual economic impact of more than $6 billion. USF’s Division I athletics teams compete in the American Athletic Conference. Learn more at www.usf.edu.
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