Executive Assistant

.**About the Opportunity****JOB SUMMARY**The Institute for the Wireless Internet of Things (WIoT) seeks an Executive Assistant. The Executive Assistant provides a broad variety of activities that facilitate the Institute Leadership Team's ability to effectively lead the organization. This role serves as the primary point of contact for internal and external constituencies on all matters pertaining to the executives, including those of a highly confidential or critical nature. The Executive Assistant will prioritize and determine appropriate course of action, referral, or response, exercising judgment to reflect the executives' style and University policy.**MINIMUM QUALIFICATIONS*** Bachelor's degree required; Master's degree preferred* At least 2-4 years of relevant experience* Prior experience managing an office and supporting high-level executives is preferred* Ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality* High level of discretion, organizational skills, attention to detail, diplomacy, and customer service* Ability to handle complex calendars and overlapping schedules* Ability to understand the workings of the organization, its mission, and people* Proficiency with MS Office products, including Microsoft Word, Excel, PowerPoint, and Outlook* Ability and willingness to take initiative and get work done through others**KEY RESPONSIBILITIES & ACCOUNTABILITIES****1) Executive Support & Communication (40%)*** Serve as the primary point of contact for internal and external constituencies on all matters pertaining to the executives, including those of a highly confidential or critical nature* Prioritize and determine appropriate course of action, referral, or response, exercising judgment to reflect the executives' style and University policy* Manage executives' calendars, screen calls, schedule meetings, and organize business travel both domestically and internationally* Manage the large demands for executives' time by anticipating and resolving potential conflicts* Read, research, and route incoming correspondence* Proofread, edit, and draft outgoing communications* Make executives more productive by efficiently managing their time and communications**2) Project Management & Documentation (25%)*** Complete a broad variety of tasks that facilitate the executives' ability to effectively lead the organization* Assist with a variety of special projects* Design and produce complex documents, reports, and presentations* Collect and prepare information for meetings with staff and outside parties* Compose and prepare correspondence* Prepare agendas and meeting notes in a timely manner to ensure executives are well-prepared for all meetings, events, and speaking engagements* Act as the administrative point of contact between the executives and internal and external clients**3) Office Management (20%)*** Maintain office filing and retrieval systems* Record meeting discussions* Maintain office supplies and place orders as required* Ensure office equipment is in proper working order* Evaluate and assist in developing office policies and procedures for improved workflow* Anticipate future needs as the organization evolves* Process Concur reports and manage travel expenses**4) Onboarding & Organizational Support (15%)*** Act as onboarding resource for new leaders* Help new leaders read and understand the organizational culture* Guide new leaders through the organization's different personalities* Serve as a sounding board and confidantThe Executive Assistant performs other duties and assists in special projects as needed and assigned.**Position Type**General Administration**Additional Information**Northeastern University considers factors such as candidate work experience, education and skills when extending an offer.Northeastern has a comprehensive benefits package for benefit eligible employees. This includes medical, vision, dental, paid time off, tuition assistance, wellness & life, retirement- as well as commuting & transportation. Visit

for more information.All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, religion, color, national origin, age, sex, sexual orientation, disability status, or any other characteristic protected by applicable law.**Compensation Grade/Pay Type:**108S**Expected Hiring Range:**$59,425.00 - $83,935.00*With the pay range(s) shown above, the starting salary will depend on several factors, which may include your education, experience, location, knowledge and expertise, and skills as well as a pay comparison to similarly-situated employees already in the role. Salary ranges are reviewed regularly and are subject to change.*Founded in 1898, Northeastern is a global research university and the recognized leader in experiential lifelong learning. Our approach of integrating real-world experience with education, research, and innovation empowers our students, faculty, alumni, and partners to create worldwide impact.Our global university system provides our community and academic, government, and industry partners with unique opportunities to think locally and act globally. The system—which includes 14 campuses across the U.S., U.K., and Canada, 300,000-plus alumni, and 3,000 partners worldwide—serves as a platform for scaling ideas, talent, and solutions.

The university’s residential campuses for undergraduate and graduate degrees are located in Boston, London, and Oakland, California. Our research and graduate campuses are in the Massachusetts communities of Burlington and Nahant; Arlington, Virginia; Charlotte, North Carolina; Miami; Portland, Maine; Seattle; Silicon Valley, California; Toronto; and Vancouver.Northeastern’s personalized, experiential undergraduate and graduate programs lead to degrees through the doctorate in 10 colleges and schools across our campuses. Learning emphasizes the intersection of data, technology, and human literacies, uniquely preparing graduates for careers of the future and lives of fulfillment and accomplishment.

Our research enterprise, with an R1 Carnegie classification, is solutions oriented and spans the world. Our faculty scholars and students work in teams that cross not just disciplines, but also sectors—aligned around solving today’s highly interconnected global challenges and focused on transformative impact for humankind. #J-18808-Ljbffr