The Henry Ford
The Henry Ford is a nonprofit organization, an internationally recognized cultural destination, and a one-of-a-kind workplace. The Henry Ford provides unique educational experiences based on authentic objects, stories, and lives from America's traditions of ingenuity, resourcefulness and innovation. Our purpose is to inspire people to learn from these traditions to help shape a better future. Our team is inspired daily by one another as well as the authentic stories of innovation that we share across our four venues. We want you to be part of this legacy and take it forward and that aligns with our core values of being Curious, Authentic, and Passionate.
Our Finance team is seeking an
Accounts Payable Associate.
As a vital part of the team, the person in this role will be responsible for processing and reviewing accounts payable for The Henry Ford (THF) and Henry Ford Academy (HFA), verifying compliance with organizational policies and federal, state and local requirements. This person will maintain and file all 1099 tax information and audits, and processes corporate credit card charges. For this role, you must adhere to accounting, check printing, and IRS reporting deadlines.
This is a full-time position with expectations of being available Monday through Friday 9am – 5pm for meetings and require on-site activity in Dearborn for projects/meetings, etc.
Essential Responsibilities
Match invoices with purchase orders and receivers (when applicable), assessing the reasonableness of budgets charged, and verifying compliance with organizational policies and 1099 tax laws
Enter vendor information, batches of invoices and credit memos into the accounts payable system, prints, receipts and closes purchases orders as necessary
Audits and verifies data entered and batch totals to a system generated report
Process weekly accounts payable checks and electronic fund transfer payments
Responsible for printing reports, checks, and EFT forms to match invoices to checks and prepares checks for mailing with CFO approval
Assist with 1099 tax reporting that includes but is not limited to sending out W9 forms to vendors, maintains and updates 1099 tax and vendor information in accounting system, and merge duplicate vendor files as needed
Review all vendor activity, making 1099 adjustments and working with vendors and internal staff as necessar
Monitor IRS requirements for 1099 processing, updates 1099 software, creates and updates 1099 files, and orders and processes various 1099 tax forms annually for THF and the HFA
Reconcile vendor statements and communicates with vendors and internal staff as appropriate to resolve any differences
Respond in a timely manner to various off-schedule accounts payable requests, including processing of emergency requests for immediate checks, as well as voids and check reissuance Monitor the accounts payable mailbox, opens and stamps mail, obtains approval signatures for invoices, reconciles vendor statements and maintains filing of check vouchers
Responds to internal (staff) and external (vendor) inquiries and creates reports/queries as needed
Acts as a team player and provides expertise within the department and with other departments as appropriate
Performs other duties as assigned to ensure the success and compliance of the finance team
Your Qualifications
High school diploma
>Associate's degree preferred 2 or more years of accounts payable experience
Proficient with computers and accounting systems
Special Skills
Proficient with computers and accounting systems; able to manage multiple priorities while maintaining strong attention to detail
Demonstrates professionalism when handling confidential information; able to work independently with minimal supervision
Strong communication skills; able to interact effectively with vendors and staff at all organizational levels
Ability to work collaboratively in a team environment and demonstrate commitment to The Henry Ford's mission, vision, and values
Respect, inclusion, and opportunity for people of all backgrounds will attract the best ideas to THF and help us shape a more vibrant future. By honoring and celebrating people's diversity, THF can bring new creativity, effectiveness, and leadership to our work and community. Achieving diversity, equity, inclusion, and accessibility is a continuous process, which, we believe, will contribute to a sustainable and inclusive world. Therefore, we strongly encourage applications from individuals who identify with or belong to marginalized communities.
It is the policy of The Henry Ford to prohibit discrimination in any employment, donor or volunteering opportunity including but not limited to based on race, color, sex, sexual orientation, gender, gender identity/expression, genetic information, pregnancy, religious creed, national origin, ancestry, age, physical/mental disability or any other such characteristic protected by federal, state or local law. This Policy applies to all of our employees, donors and volunteers to ensure that they are treated without discrimination.
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Our Finance team is seeking an
Accounts Payable Associate.
As a vital part of the team, the person in this role will be responsible for processing and reviewing accounts payable for The Henry Ford (THF) and Henry Ford Academy (HFA), verifying compliance with organizational policies and federal, state and local requirements. This person will maintain and file all 1099 tax information and audits, and processes corporate credit card charges. For this role, you must adhere to accounting, check printing, and IRS reporting deadlines.
This is a full-time position with expectations of being available Monday through Friday 9am – 5pm for meetings and require on-site activity in Dearborn for projects/meetings, etc.
Essential Responsibilities
Match invoices with purchase orders and receivers (when applicable), assessing the reasonableness of budgets charged, and verifying compliance with organizational policies and 1099 tax laws
Enter vendor information, batches of invoices and credit memos into the accounts payable system, prints, receipts and closes purchases orders as necessary
Audits and verifies data entered and batch totals to a system generated report
Process weekly accounts payable checks and electronic fund transfer payments
Responsible for printing reports, checks, and EFT forms to match invoices to checks and prepares checks for mailing with CFO approval
Assist with 1099 tax reporting that includes but is not limited to sending out W9 forms to vendors, maintains and updates 1099 tax and vendor information in accounting system, and merge duplicate vendor files as needed
Review all vendor activity, making 1099 adjustments and working with vendors and internal staff as necessar
Monitor IRS requirements for 1099 processing, updates 1099 software, creates and updates 1099 files, and orders and processes various 1099 tax forms annually for THF and the HFA
Reconcile vendor statements and communicates with vendors and internal staff as appropriate to resolve any differences
Respond in a timely manner to various off-schedule accounts payable requests, including processing of emergency requests for immediate checks, as well as voids and check reissuance Monitor the accounts payable mailbox, opens and stamps mail, obtains approval signatures for invoices, reconciles vendor statements and maintains filing of check vouchers
Responds to internal (staff) and external (vendor) inquiries and creates reports/queries as needed
Acts as a team player and provides expertise within the department and with other departments as appropriate
Performs other duties as assigned to ensure the success and compliance of the finance team
Your Qualifications
High school diploma
>Associate's degree preferred 2 or more years of accounts payable experience
Proficient with computers and accounting systems
Special Skills
Proficient with computers and accounting systems; able to manage multiple priorities while maintaining strong attention to detail
Demonstrates professionalism when handling confidential information; able to work independently with minimal supervision
Strong communication skills; able to interact effectively with vendors and staff at all organizational levels
Ability to work collaboratively in a team environment and demonstrate commitment to The Henry Ford's mission, vision, and values
Respect, inclusion, and opportunity for people of all backgrounds will attract the best ideas to THF and help us shape a more vibrant future. By honoring and celebrating people's diversity, THF can bring new creativity, effectiveness, and leadership to our work and community. Achieving diversity, equity, inclusion, and accessibility is a continuous process, which, we believe, will contribute to a sustainable and inclusive world. Therefore, we strongly encourage applications from individuals who identify with or belong to marginalized communities.
It is the policy of The Henry Ford to prohibit discrimination in any employment, donor or volunteering opportunity including but not limited to based on race, color, sex, sexual orientation, gender, gender identity/expression, genetic information, pregnancy, religious creed, national origin, ancestry, age, physical/mental disability or any other such characteristic protected by federal, state or local law. This Policy applies to all of our employees, donors and volunteers to ensure that they are treated without discrimination.
#J-18808-Ljbffr