Cultivate Behavioral Health & Education
Clinical Manager (BCBA)
Cultivate Behavioral Health & Education, Louisville, Kentucky, us, 40201
Clinical Manager
Position at Cultivate Behavioral Health & Education.
Responsibilities
Supervise and manage staff, including BCBAs, Program Supervisors, Apprentices, Training Coordinators, Program Specialists, Senior Technicians, RBTs, and BTs.
Ensure all communications with staff are smooth, behavior‑analytic in nature, and constructive to the development of the entity/affiliate.
Lead monthly all‑staff meetings and serve as a liaison between clinicians, therapists, and operations staff.
Resolve conflicts as necessary or direct conflict resolution to the Regional VP/Operations Manager.
Demonstrate leadership skills commensurate with job requirements to manage patients, staff, families, even when conflict may exist.
Show a high level of engagement in company culture—be a “culture champion” and demonstrate a robust understanding of Cultivate’s Mission and Culture.
Collaborate regularly with all company Clinical Managers to ensure consistency in practice management and culture.
Discuss and share experiences to enhance the professional development of all clinicians, analysts, therapists and the development of company‑wide program projects.
Establish caseload assignments for BCBAs and RBTs and perform regular caseload reviews with the BCBA team.
Conduct weekly meetings with each BCBA to encourage ongoing education, recommend literature, and provide feedback on training materials, curriculum, caregiver trainings, etc.
Develop training to fill gaps in the BCBA team when deficiencies are noted in order to improve the quality of patient services.
Collaborate with BCBAs to maximize fulfillment of authorized supervision and direct treatment hours.
Work with the Outreach Coordinator to ensure the region meets intake recommendations that match the regional budget.
Ensure the BCBA team is supported and meeting their caseload’s needs while balancing open positions and recruiting additional BCBA/BTs to meet authorization hours.
Maintain a clean, fully stocked clinic and ensure providers of in‑home and in‑community services have necessary supplies, remaining within monthly budget.
Review Treatment Plans and BIPs and provide feedback to BCBAs prior to submission to insurance providers.
Understand insurance requirements and communicate and educate the BCBAs and staff regarding those requirements.
Train BCBAs on billable notes and spot checks.
Ensure all documentation is completed timely and accurately, including BCBA/RBT supervision hours, clinical/billable notes, and insurance authorizations.
Conduct regular assessments and evaluations (at least every 6 months).
Utilize an open‑door policy for BCBAs to encourage collaboration, high performance, trust, and respect.
Conduct progress and performance reviews for staff at least annually.
Review RBT evaluations completed by BCBAs, as needed.
Oversee the Apprentice Program process and execution, as needed.
Coordinate with the Regional VP/Operations Manager to facilitate BCBA team meetings.
Collaborate with the Training Coordinator to identify and develop additional training opportunities and communicate effectively to create an appropriate training schedule.
Collaborate with the Intake Coordinator to schedule and attend intake meetings, ensure RBTs receive timely onboarding.
Serve as main point of contact for communication with families at service onset and assist in transitioning communication to the assigned BCBA.
Seek regular feedback from staff and parents regarding satisfaction with employment, contracts, and services.
Request and maintain necessary therapeutic/educational materials in stock.
Maintain willingness to manage a direct caseload, as needed.
Provide input for communication with outside professionals.
Act as company ambassador at public speaking and networking events.
Work ethically with integrity, following the BACB Ethical Code.
Adhere to HIPAA policies and Cultivate policies and procedures.
Support and encourage the professional and personal development of the clinical team.
Qualifications
Minimum 2 years of BCBA experience required; 3 years preferred.
Master’s degree with concentration in ABA or related field.
BCBA certification required; local state licensure preferred.
Passionate about behavioral science and disseminating best practices and current research within the field of ABA.
Demonstrate continuous professional growth with a strong desire to continue learning.
Demonstrate ongoing training and CEUs in supervision and ethics.
Eager to develop and lead teams for special projects that support the mission of the company.
Knowledge, Skills, and Abilities
Process‑driven and detail‑oriented.
Excellent organizational and time‑management skills with ability to multitask and prioritize.
Highly motivated and energetic during work hours.
Strong communication skills, both oral and written, that are clear, confident, professional, empathetic, and inspiring confidence.
Skilled in public speaking with willingness to present to internal and external audiences.
Empathy and professional communication with guardians.
Ability to evaluate potential business and financial impact during decision‑making processes.
Ability to support high‑quality patient services while balancing a budget and fiscal responsibilities for the region.
Advanced problem‑solving skills and ability to think “big picture” and execute defined goals and plans.
Ability to collaborate effectively with internal and external stakeholders from diverse backgrounds.
Ability to work full‑time (40 hrs/week) with some flexibility in scheduling to accommodate patient and staff needs.
Basic understanding of technology used in ABA, including data collection software and practice‑management tools.
Competency with Microsoft Office Suite—including Word, Excel, PowerPoint, Outlook, and e‑mail/calendar tools.
Seniority Level Mid‑Senior level
Employment Type Full‑time
Job Function Health Care Provider – Mental Health Care
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Responsibilities
Supervise and manage staff, including BCBAs, Program Supervisors, Apprentices, Training Coordinators, Program Specialists, Senior Technicians, RBTs, and BTs.
Ensure all communications with staff are smooth, behavior‑analytic in nature, and constructive to the development of the entity/affiliate.
Lead monthly all‑staff meetings and serve as a liaison between clinicians, therapists, and operations staff.
Resolve conflicts as necessary or direct conflict resolution to the Regional VP/Operations Manager.
Demonstrate leadership skills commensurate with job requirements to manage patients, staff, families, even when conflict may exist.
Show a high level of engagement in company culture—be a “culture champion” and demonstrate a robust understanding of Cultivate’s Mission and Culture.
Collaborate regularly with all company Clinical Managers to ensure consistency in practice management and culture.
Discuss and share experiences to enhance the professional development of all clinicians, analysts, therapists and the development of company‑wide program projects.
Establish caseload assignments for BCBAs and RBTs and perform regular caseload reviews with the BCBA team.
Conduct weekly meetings with each BCBA to encourage ongoing education, recommend literature, and provide feedback on training materials, curriculum, caregiver trainings, etc.
Develop training to fill gaps in the BCBA team when deficiencies are noted in order to improve the quality of patient services.
Collaborate with BCBAs to maximize fulfillment of authorized supervision and direct treatment hours.
Work with the Outreach Coordinator to ensure the region meets intake recommendations that match the regional budget.
Ensure the BCBA team is supported and meeting their caseload’s needs while balancing open positions and recruiting additional BCBA/BTs to meet authorization hours.
Maintain a clean, fully stocked clinic and ensure providers of in‑home and in‑community services have necessary supplies, remaining within monthly budget.
Review Treatment Plans and BIPs and provide feedback to BCBAs prior to submission to insurance providers.
Understand insurance requirements and communicate and educate the BCBAs and staff regarding those requirements.
Train BCBAs on billable notes and spot checks.
Ensure all documentation is completed timely and accurately, including BCBA/RBT supervision hours, clinical/billable notes, and insurance authorizations.
Conduct regular assessments and evaluations (at least every 6 months).
Utilize an open‑door policy for BCBAs to encourage collaboration, high performance, trust, and respect.
Conduct progress and performance reviews for staff at least annually.
Review RBT evaluations completed by BCBAs, as needed.
Oversee the Apprentice Program process and execution, as needed.
Coordinate with the Regional VP/Operations Manager to facilitate BCBA team meetings.
Collaborate with the Training Coordinator to identify and develop additional training opportunities and communicate effectively to create an appropriate training schedule.
Collaborate with the Intake Coordinator to schedule and attend intake meetings, ensure RBTs receive timely onboarding.
Serve as main point of contact for communication with families at service onset and assist in transitioning communication to the assigned BCBA.
Seek regular feedback from staff and parents regarding satisfaction with employment, contracts, and services.
Request and maintain necessary therapeutic/educational materials in stock.
Maintain willingness to manage a direct caseload, as needed.
Provide input for communication with outside professionals.
Act as company ambassador at public speaking and networking events.
Work ethically with integrity, following the BACB Ethical Code.
Adhere to HIPAA policies and Cultivate policies and procedures.
Support and encourage the professional and personal development of the clinical team.
Qualifications
Minimum 2 years of BCBA experience required; 3 years preferred.
Master’s degree with concentration in ABA or related field.
BCBA certification required; local state licensure preferred.
Passionate about behavioral science and disseminating best practices and current research within the field of ABA.
Demonstrate continuous professional growth with a strong desire to continue learning.
Demonstrate ongoing training and CEUs in supervision and ethics.
Eager to develop and lead teams for special projects that support the mission of the company.
Knowledge, Skills, and Abilities
Process‑driven and detail‑oriented.
Excellent organizational and time‑management skills with ability to multitask and prioritize.
Highly motivated and energetic during work hours.
Strong communication skills, both oral and written, that are clear, confident, professional, empathetic, and inspiring confidence.
Skilled in public speaking with willingness to present to internal and external audiences.
Empathy and professional communication with guardians.
Ability to evaluate potential business and financial impact during decision‑making processes.
Ability to support high‑quality patient services while balancing a budget and fiscal responsibilities for the region.
Advanced problem‑solving skills and ability to think “big picture” and execute defined goals and plans.
Ability to collaborate effectively with internal and external stakeholders from diverse backgrounds.
Ability to work full‑time (40 hrs/week) with some flexibility in scheduling to accommodate patient and staff needs.
Basic understanding of technology used in ABA, including data collection software and practice‑management tools.
Competency with Microsoft Office Suite—including Word, Excel, PowerPoint, Outlook, and e‑mail/calendar tools.
Seniority Level Mid‑Senior level
Employment Type Full‑time
Job Function Health Care Provider – Mental Health Care
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