Vaco Recruiter Services
Billing Specialist
Position Overview
Our client is seeking a detail-oriented Billing Specialist to support accurate invoicing, payment processing, and billing operations. The Billing Specialist will play a key role in ensuring billing accuracy, resolving discrepancies, and maintaining organized financial records while working closely with internal teams and external customers.
Key Responsibilities
Prepare and issue accurate invoices in accordance with contracts and pricing agreements
Review billing data to ensure completeness, accuracy, and compliance
Process payments, adjustments, credits, and refunds as needed
Monitor accounts receivable and follow up on outstanding balances
Respond to billing inquiries and resolve discrepancies in a timely manner
Maintain organized and up-to-date billing records and documentation
Reconcile billing reports and assist with month-end close activities
Ensure compliance with applicable regulations and billing policies
Collaborate with accounting, sales, and customer service teams to address billing issues
Support audits and billing-related reporting as required
Qualifications
High school diploma or equivalent required; associate’s or bachelor’s degree preferred
1–3 years of billing, accounts receivable, or related experience
Strong attention to detail and accuracy
Proficiency with billing or accounting software systems
Knowledge of billing procedures and basic accounting principles
Strong organizational and time-management skills
Effective written and verbal communication skills
Preferred Skills
Experience with ERP or CRM systems
Ability to manage confidential financial information
Strong analytical and problem-solving skills
Ability to work independently and in a team environment
Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company’s 401(k) retirement plan. Additional disclaimer: Unless otherwise noted in the job description, the position Vaco/Highspring is filing for is occupied. Please note, however, that Vaco/Highspring is regularly asked to provide talent to other organizations. By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions. Submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. Further assessment of candidates beyond this initial phase within Vaco/Highspring will be otherwise assessed by recruiters and hiring managers. Vaco/Highspring does not have knowledge of the tools used by its clients in making final hiring decisions and cannot opine on their use of AI products. #J-18808-Ljbffr
Key Responsibilities
Prepare and issue accurate invoices in accordance with contracts and pricing agreements
Review billing data to ensure completeness, accuracy, and compliance
Process payments, adjustments, credits, and refunds as needed
Monitor accounts receivable and follow up on outstanding balances
Respond to billing inquiries and resolve discrepancies in a timely manner
Maintain organized and up-to-date billing records and documentation
Reconcile billing reports and assist with month-end close activities
Ensure compliance with applicable regulations and billing policies
Collaborate with accounting, sales, and customer service teams to address billing issues
Support audits and billing-related reporting as required
Qualifications
High school diploma or equivalent required; associate’s or bachelor’s degree preferred
1–3 years of billing, accounts receivable, or related experience
Strong attention to detail and accuracy
Proficiency with billing or accounting software systems
Knowledge of billing procedures and basic accounting principles
Strong organizational and time-management skills
Effective written and verbal communication skills
Preferred Skills
Experience with ERP or CRM systems
Ability to manage confidential financial information
Strong analytical and problem-solving skills
Ability to work independently and in a team environment
Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company’s 401(k) retirement plan. Additional disclaimer: Unless otherwise noted in the job description, the position Vaco/Highspring is filing for is occupied. Please note, however, that Vaco/Highspring is regularly asked to provide talent to other organizations. By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions. Submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. Further assessment of candidates beyond this initial phase within Vaco/Highspring will be otherwise assessed by recruiters and hiring managers. Vaco/Highspring does not have knowledge of the tools used by its clients in making final hiring decisions and cannot opine on their use of AI products. #J-18808-Ljbffr