Commonwealth of VA Careers
Administrative & Office Specialist III
Commonwealth of VA Careers, Virginia, Minnesota, United States, 55792
Title:
Administrative & Office Specialist III
Agency:
Rappahannock Community College
Location:
Richmond County - 159
FLSA:
Nonexempt
Hiring Range:
The anticipated salary range is $40,000 to $45,000, commensurate with experience.
Full Time or Part Time:
Full Time
Additional Detail
Job Description Rappahannock Community College (RCC), founded in 1970, provides high-quality educational and training opportunities throughout a 12-county service region an hour east of Richmond on the beautiful western shore of the Chesapeake Bay with access to fresh local seafood and water activities. RCC delivers accessible and affordable educational opportunities, including for-credit transfer and career technical programs, robust distance education coursework, quality dual enrollment courses, and award-winning workforce training and credentialing programs. RCC’s annualized enrollment of 3,700 credit students in 2024-2025 and almost 800 workforce and community development students are supported by almost 140 full-time employees and over 200 part-time/adjunct employees across two main campuses and four satellite sites.
Are you someone who wants to help students achieve their educational and professional dreams?
RCC is seeking applicants for an Administrative Support Specialist III who performs a broad range of administrative support duties for Student Support Services and Upward Bound programs to ensure efficient operations. This is a full-time, restricted, grant-funded position with an excellent benefits package. Continuation of the position is contingent upon funding. The anticipated salary range is $40,000 to $45,000, commensurate with experience. This role is based at RCC’s Warsaw Campus with occasional travel to the Glenns Campus.
Student Support Services (SSS) and Upward Bound (UB) Programs are federal TRiO Programs funded through the U.S. Department of Education to provide academic, career, and financial counseling to eligible high school students (UB) and to encourage them to graduate from high school and college students (SSS) to pursue their post-secondary education. The Student Support Services (SSS) Program services college students who are first generation and meet the income eligibility guidelines. The Upward Bound (UB) Program serves 9th – 12th grade students in three target schools who are first generation students and meet the income eligibility guidelines. Once selected, program participants receive a variety of opportunities and resources, including free tutoring services during the academic year, college and university campus tours, academic workshops, SAT/ACT prep courses, financial aid & literacy workshops, cultural enrichment activities and assistance learning about and applying to college.
Responsibilities
General office administrative duties.
Scheduling student appointments with appropriate staff.
Identifying potential program participants and answering general and detailed questions about RCC, Student Support Services and Upward Bound/TRiO programs.
Monitoring, balancing, processing, recording, and reporting all monthly expenditures for both grant budgets.
Completing purchasing tasks and developing purchase orders for expenditures.
Database and student record maintenance and retention.
Report preparation.
Assisting in coordinating and carrying out workshops, events and activities.
This position may require occasional travel which will be paid for by the College to include lodging and per diem.
In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth’s Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link: https://www.dars.virginia.gov/drs/cpid/PWContact.aspx or call DARS at 800-552-5019, or DBVI at 800-622-2155.
Minimum Qualifications
Administrative support experience.
The ability to learn and use purchasing systems.
The ability to complete and maintain student and fiscal records with a high level of accuracy.
Ability to enter information into and extract reports from databases.
Attention to detail and a high degree of accuracy in performing tasks.
Strong oral and written communication skills.
Ability to quickly problem solve, time management skills and ability to multi-task.
Demonstrated ability to work as a team player.
Ability to maintain confidentiality of records and information.
Experience with Microsoft Office Suite.
Light lifting up to 10 pounds required.
Additional Considerations
Excellent word processing skills, with strong knowledge of various computer software and openness to new technologies.
Ability to conduct research and produce reports.
Experience with the state’s eVA purchasing system.
Previous experience working in an office environment.
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Administrative & Office Specialist III
Agency:
Rappahannock Community College
Location:
Richmond County - 159
FLSA:
Nonexempt
Hiring Range:
The anticipated salary range is $40,000 to $45,000, commensurate with experience.
Full Time or Part Time:
Full Time
Additional Detail
Job Description Rappahannock Community College (RCC), founded in 1970, provides high-quality educational and training opportunities throughout a 12-county service region an hour east of Richmond on the beautiful western shore of the Chesapeake Bay with access to fresh local seafood and water activities. RCC delivers accessible and affordable educational opportunities, including for-credit transfer and career technical programs, robust distance education coursework, quality dual enrollment courses, and award-winning workforce training and credentialing programs. RCC’s annualized enrollment of 3,700 credit students in 2024-2025 and almost 800 workforce and community development students are supported by almost 140 full-time employees and over 200 part-time/adjunct employees across two main campuses and four satellite sites.
Are you someone who wants to help students achieve their educational and professional dreams?
RCC is seeking applicants for an Administrative Support Specialist III who performs a broad range of administrative support duties for Student Support Services and Upward Bound programs to ensure efficient operations. This is a full-time, restricted, grant-funded position with an excellent benefits package. Continuation of the position is contingent upon funding. The anticipated salary range is $40,000 to $45,000, commensurate with experience. This role is based at RCC’s Warsaw Campus with occasional travel to the Glenns Campus.
Student Support Services (SSS) and Upward Bound (UB) Programs are federal TRiO Programs funded through the U.S. Department of Education to provide academic, career, and financial counseling to eligible high school students (UB) and to encourage them to graduate from high school and college students (SSS) to pursue their post-secondary education. The Student Support Services (SSS) Program services college students who are first generation and meet the income eligibility guidelines. The Upward Bound (UB) Program serves 9th – 12th grade students in three target schools who are first generation students and meet the income eligibility guidelines. Once selected, program participants receive a variety of opportunities and resources, including free tutoring services during the academic year, college and university campus tours, academic workshops, SAT/ACT prep courses, financial aid & literacy workshops, cultural enrichment activities and assistance learning about and applying to college.
Responsibilities
General office administrative duties.
Scheduling student appointments with appropriate staff.
Identifying potential program participants and answering general and detailed questions about RCC, Student Support Services and Upward Bound/TRiO programs.
Monitoring, balancing, processing, recording, and reporting all monthly expenditures for both grant budgets.
Completing purchasing tasks and developing purchase orders for expenditures.
Database and student record maintenance and retention.
Report preparation.
Assisting in coordinating and carrying out workshops, events and activities.
This position may require occasional travel which will be paid for by the College to include lodging and per diem.
In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth’s Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link: https://www.dars.virginia.gov/drs/cpid/PWContact.aspx or call DARS at 800-552-5019, or DBVI at 800-622-2155.
Minimum Qualifications
Administrative support experience.
The ability to learn and use purchasing systems.
The ability to complete and maintain student and fiscal records with a high level of accuracy.
Ability to enter information into and extract reports from databases.
Attention to detail and a high degree of accuracy in performing tasks.
Strong oral and written communication skills.
Ability to quickly problem solve, time management skills and ability to multi-task.
Demonstrated ability to work as a team player.
Ability to maintain confidentiality of records and information.
Experience with Microsoft Office Suite.
Light lifting up to 10 pounds required.
Additional Considerations
Excellent word processing skills, with strong knowledge of various computer software and openness to new technologies.
Ability to conduct research and produce reports.
Experience with the state’s eVA purchasing system.
Previous experience working in an office environment.
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