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Job Description Summary
Reporting to and under the direction of the City Controller, the Deputy Controller is responsible for managing and overseeing the general accounting functions, including, but not limited to accounts payable, accounts receivable, Project Accounting, Grant Accounting, and the general ledger. The successful candidate will manage the accounts payable/specialist within the finance department.
Essential Duties And Responsibilities
Assist the Controller in the following activities:
Plans and directs the City’s fiscal policies; analyzes operations to evaluate performance of the City and its staff in meeting objectives and to determine areas of potential cost reduction, program improvement, or policy change.
Directs and coordinates the City’s financial and budget activities to fund operations, maximize investments and increase efficiency.
Supervises the preparation and issuance of the tax bills, and the collection of taxes. Oversees the disbursement of taxes to other local units of government. Supervises the collection of taxes, fees, and other receipts in accordance with laws and regulations.
Oversee and manage the day-to-day accounting operations and maintenance of General Ledger and Accounting Books
Manage project accounting Activities establishing and maintaining Project GL accounts
Asses current practices and procedures, and make recommendations for improvements
Prepare, review, and analyze financial statements to ensure accuracy and completeness
Maintain fixed asset register and fixed asset accounting in the general ledger
Prepare Bank Reconciliation monthly
Accrual accounting, audit work papers and year end closing
Carry out Grant Accounting, filing for reimbursements and Grant financial reporting.
Work with external auditors to ensure correct and timely closing and reporting at year-end
Oversee the vendor payments to ensure vendors are paid correctly and timely
Carryout year end reporting to various governmental entities
Track and reconcile project fees and expense budgets
Communicates with department heads and management regarding department budgets
Monitor and analyze accounting data and produce financial reports or statements
Perform ad hoc analysis and projects as requested
Help with quarterly and year-end financial audit activities and financial audit controls
Any other assignment as directed by the Controller or City Manager
Skills And Abilities
Ability to effectively organize and prioritize work as well as concentrate on multiple tasks simultaneously
Extensive knowledge of municipal finance, Accounting, GAAP & GASB
Strong knowledge of basic accounting computer programs and related software as well as the ability to evaluate the effectiveness of such programs
Excellent Knowledge and experience of Using Microsoft Office including power point, word and use of advance Excel Skills.
Excellent interpersonal skills
Ability to work independently and maintain ethical and professional relationships with outside agencies and auditors
Experience in using BS&A
Skill in general office management and practices, interpersonal communication, employee supervision, motivation, and the ability to direct the work of others
Ability to establish and maintain professional relationships with department heads and city management.
Education And Experience
Bachelor’s degree in accounting, finance; master’s degree preferred
Five or more years of progressively responsible experience in professional accounting or finance, preferably fund accounting in the public, and previous management/supervisory experience.
Employment Type: Full Time
Years Experience: 5 - 10 years
Salary: $85,000 - $110,000 Annual
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Essential Duties And Responsibilities
Assist the Controller in the following activities:
Plans and directs the City’s fiscal policies; analyzes operations to evaluate performance of the City and its staff in meeting objectives and to determine areas of potential cost reduction, program improvement, or policy change.
Directs and coordinates the City’s financial and budget activities to fund operations, maximize investments and increase efficiency.
Supervises the preparation and issuance of the tax bills, and the collection of taxes. Oversees the disbursement of taxes to other local units of government. Supervises the collection of taxes, fees, and other receipts in accordance with laws and regulations.
Oversee and manage the day-to-day accounting operations and maintenance of General Ledger and Accounting Books
Manage project accounting Activities establishing and maintaining Project GL accounts
Asses current practices and procedures, and make recommendations for improvements
Prepare, review, and analyze financial statements to ensure accuracy and completeness
Maintain fixed asset register and fixed asset accounting in the general ledger
Prepare Bank Reconciliation monthly
Accrual accounting, audit work papers and year end closing
Carry out Grant Accounting, filing for reimbursements and Grant financial reporting.
Work with external auditors to ensure correct and timely closing and reporting at year-end
Oversee the vendor payments to ensure vendors are paid correctly and timely
Carryout year end reporting to various governmental entities
Track and reconcile project fees and expense budgets
Communicates with department heads and management regarding department budgets
Monitor and analyze accounting data and produce financial reports or statements
Perform ad hoc analysis and projects as requested
Help with quarterly and year-end financial audit activities and financial audit controls
Any other assignment as directed by the Controller or City Manager
Skills And Abilities
Ability to effectively organize and prioritize work as well as concentrate on multiple tasks simultaneously
Extensive knowledge of municipal finance, Accounting, GAAP & GASB
Strong knowledge of basic accounting computer programs and related software as well as the ability to evaluate the effectiveness of such programs
Excellent Knowledge and experience of Using Microsoft Office including power point, word and use of advance Excel Skills.
Excellent interpersonal skills
Ability to work independently and maintain ethical and professional relationships with outside agencies and auditors
Experience in using BS&A
Skill in general office management and practices, interpersonal communication, employee supervision, motivation, and the ability to direct the work of others
Ability to establish and maintain professional relationships with department heads and city management.
Education And Experience
Bachelor’s degree in accounting, finance; master’s degree preferred
Five or more years of progressively responsible experience in professional accounting or finance, preferably fund accounting in the public, and previous management/supervisory experience.
Employment Type: Full Time
Years Experience: 5 - 10 years
Salary: $85,000 - $110,000 Annual
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