Contract Administrator

D'Leon Consulting Engineers is seeking a Contract Administrator in Los Angeles, CA

Responsibilities

Assist LAWA with planning of procurements and setting pre‐award schedules for contracts including Board actions

Assist in coordination of Pre‑Bid/Proposal Meetings to present the Project and RFB/RFP to potential bidder/proposers.

Prepare drafts of RFP/RFB addenda for LAWA to review, finalize, and distribute to Planholders

Prepare draft award recommendations and Board reports

Conform final contract documents

Prepare required reports and correspondence

Attend various meetings, including pre‑bid proposal and post‑bid proposal debriefings

Monitor all aspects of contract compliance

Assist in resolving problems and disagreements between contractors and LAWA

Review contractor invoices for contractual compliance

Conduct closeout actions upon contract completion such as final audit, payment, etc. under the direction of LAWA personnel

Coordinate changes across the project environment, ensuring correct procedures are followed and changes are accurately recorded, scheduled and controlled

Prepare Change Documents

Route Change Documents for signature and tracks status

Create and distribute change reports and analysis

Support the project management team in maintaining timely and effective change support processes, procedures and systems

Lead the development and maintenance of any periodic (daily, weekly, monthly) status reports to keep management and/or owner informed of change progress

Ensure that changes properly encumber contractual capacity and budget

Coordinate with ADP scheduling to ascertain time impacts of changes under consideration and property documents

Assist with implementation of trend and change support programs

Contribute to the advancement of ADP’s goals through commitment to productive collaboration with all stakeholders

Qualifications

A Bachelor’s degree in engineering or business related field, as well as training in procurement, contract, construction and commercial law

Minimum of 5 years of relevant experience in administration of commercial/government contracts

Experience with Construction Management Softwares (PM Web, Primavera) and Adobe Acrobat

Must have a self‑starter attitude with proactive, results‑oriented focus; and willing and capable to assume additional responsibilities

Demonstrated success on the job, as evidenced by satisfactory performance, acceptance of responsibility and growth in previous positions

Proven accuracy, reliability and completeness in job accomplishment

Effective oral and written communication skills

Must be able to interface with a variety of people with different technical levels and educational backgrounds

Must be detail oriented and highly organized

Must be able to produce accurate and timely results while maintaining a customer service attitude

Knowledge and direct experience in SBE/DBE/MWBE program coordination preferred

D’Leon Consulting Engineers is an equal opportunity employer committed to fostering an inclusive and respectful workplace. We consider all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected status.

Seniority level Associate

Employment type Full-time

Job function Consulting

Industries Civil Engineering and Construction

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