Executive Assistant Job at Buckingham Search in Chicago

Direct message the job poster from Buckingham Search Internal Audit, Accounting, Tax and Finance Recruitment Leader to the Fortune 500 and beyond in Chicago Executive Assistant — Administrative Operations (On-Site | Chicago) A fast-growing, technology-driven organization headquartered in Chicago is seeking a highly capable Administrative Assistant to support senior leadership and executive operations. This role is ideal for someone who thrives in a high-energy environment, anticipates needs before they arise, and enjoys bringing structure, clarity, and momentum to complex organizations. You will work closely with executive leadership to keep day-to-day operations running smoothly while supporting key initiatives that impact the broader business. What You’ll Be Responsible For Maintain and manage complex executive calendars, schedules, and priorities Act as a proactive gatekeeper—anticipating issues and resolving them before they escalates Support daily operations by creating structure, rhythm, and follow-through across initiatives Monitor and manage email correspondence; draft internal communications and updates Prepare materials, summaries, and reporting to support leadership decision-making Track action items from meetings and ensure timely follow-up across stakeholders Coordinate domestic and international travel arrangements as needed Partner cross-functionally to streamline workflows and improve operational efficiency Assist with high-priority projects and help drive them to completion Contribute to building scalable processes that create leverage for leadership and teams What We’re Looking For 5+ years of experience supporting senior or executive-level leaders Proven success managing complex calendars and competing priorities Exceptionally organized, detail-oriented, and proactive by nature Comfortable working with different leadership styles, personalities, and cultures Strong written and verbal communication skills Calm under pressure with the ability to think quickly and independently Advanced proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint) Experience supporting fast-paced, tech-enabled or SaaS environments strongly preferred Why This Role Stands Out Direct exposure to executive leadership and strategic initiatives High visibility and impact within a growing organization Opportunity to help shape processes, not just follow them Collaborative, high-performance culture with room to grow Seniority level Mid-Senior level Employment type Full-time Job function Administrative Industries: Software Development Benefits Medical insurance Paid paternity leave Tuition assistance Disability insurance Child care support Vision insurance 401(k) Paid maternity leave Student loan assistance #J-18808-Ljbffr