NextPhase Search is hiring: Executive Assistant in Boston

About the Company/ Role Our client is a leading global growth-focused private investment firm with a storied history of partnering companies across high-growth sectors, including technology and healthcare. They have a stunning Boston office and top tier admin team and are seeking an experienced, proactive, and exceptionally organized Executive Assistant to provide comprehensive, high-level administrative support to a small, high-performing team of senior investment professionals in their Boston office. This is an ideal role for a flexible and dedicated EA who thrives in a busy and fast faced setting and who enjoys being needed - even if some of those needs include off hours flight changes. Responsibilities Executive Gatekeeping & Scheduling: Serve as the strategic gatekeeper to protect investment professionals time and access, performing heavy diary management. Must have an excellent awareness of business priorities to assist in planning complex schedules. Global Travel & Logistics: Expertly coordinate all domestic and international travel logistics, including flight reservations, hotel accommodations, car services, and managing any necessary visa arrangements. Financial & Administrative Oversight: Manage expense processing (experience with SAP Concur is advantageous), maintain professional contacts, and create and maintain efficient filing systems. Document and Correspondence Flow: Produce and process correspondence as needed, prepare presentations prior to meetings, and manage reports and sensitive information, strictly ensuring confidentiality and professionalism. Technology & Support: Coordinate with internal systems teams to ensure professional tools (i.e., laptop, iPad, iPhone, etc.) are in good working order. Team Collaboration: Provide telephone coverage for team members and act as backup for other Executive Assistants and Reception staff as needed (for example, covering breaks, annual leave, or illness). Hours and Availability: Standard Hours: Generally 8:00?AM 5:00?PM. Flexibility & Paid Overtime: This is a non-exempt position where overtime is expected and paid. Must be flexible and willing to come in early or stay late on short notice, with compensation accordingly. Availability: Checking email over the weekend and after hours is a requirement. Qualifications Experience & Education: Minimum of five or more years of relevant experience and a Bachelors degree; prior experience in the Private Equity or Financial Services sector is strongly preferred. Professional Conduct: Team player with an extremely positive attitude; strong emotional intelligence and outstanding relationship-building skills for internal and external dealings. Communication Mastery: Excellent written and verbal communication skills, paired with extreme attention to detail and impeccable grammar and spelling. Proactive Problem Solving: Proactive in approach, consistently foreseeing potential problems and identifying effective solutions. Capable of using sound judgment and diplomacy and proactively seeking projects that improve team workflow and efficiency. Grit and Persistence: Ability to persevere, negotiate, and explore every option to achieve preferred outcomes for team members. Adaptability & Composure: Respond effectively to variable workflow and maintain composure in high-pressure environment; willing to accept constructive feedback, learn from mistakes, and handle mundane tasks. Benefits Medical insurance Vision insurance 401(k) Disability insurance Paid maternity leave Paid paternity leave #J-18808-Ljbffr