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Administrative Assistant - TRIO SSS Location:
Atlanta Metropolitan State College
Job ID:
289423
Job Summary The Administrative Assistant performs general office duties in support of department staff and supervisors. This position performs clerical and administrative duties throughout the college, assisting students and visitors with general department information and direction.
Responsibilities
Manage daily activities of the SSS office, including student check‑in, greeting students, contacting students for appointments, and supervising student workers.
Provide administrative support to the Project Director and clerical assistance to the SSS staff.
Maintain Blumen database and participant student files and generate reports.
Schedule tutoring appointments for participants.
Schedule educational and cultural enrichment events.
Oversee all event planning duties for workshops, including scheduling rooms, ordering supplies and food when needed, and distributing evaluations.
Input and maintain all program evaluation data.
Maintain ledger of expenditures and reconcile budget monthly.
Handle routine office activities including greeting visitors, answering telephones, maintaining files, preparing correspondence and reports, and ordering office supplies.
Prepare various departmental and institutional reports.
Supervise work‑study students.
Open and distribute mail as needed.
Log correspondence and various requests for service forms.
Maintain log of all checks received.
Maintain office calendar.
Compose, check, and proofread outgoing correspondence.
Required Qualifications
Performs other related duties as required.
Educational Requirements
High School Diploma or equivalent.
Other Required Qualifications
Minimum two years of experience in an academic environment or a related field.
Experience in office setting; (OR) an equivalent combination of training and experience.
Preferred Qualifications
Associate's degree.
Experience with TRIO - Student Support Services.
Knowledge, Skills & Abilities Abilities
Maintain the office with minimum supervision.
Work closely with students, faculty, and staff to ensure that all office operations are handled efficiently and effectively; work cooperatively and effectively with others.
Organized and handle multiple tasks.
Prepare and/or process purchase orders.
Use computers for data entry, for word processing and/or accounting purposes, and use the BANNER student information system.
Skills
Strong verbal and written communication skills.
Independent judgment based on knowledge gained through experience.
Operate a computer, copier, and other standard office equipment.
Proficiency in the use of Microsoft Office applications.
Requires the ability to use small office equipment, including copy machines or multi‑line telephone systems.
Conditions of Employment Offers of employment are subject to federal and state laws, as well as the statutes, rules, and regulations of this institution, and the bylaws and policies of the Board of Regents (BOR) of the University System of Georgia (USG).
Equal Employment Opportunity Atlanta Metropolitan State College (AMSC) is an equal employment, equal access, and equal opportunity employer. It is the policy of the AMSC to recruit, hire, train, and promote persons without regard to race, color, national or ethnic origin, age, disability, gender, religion, sexual orientation, gender identity or veteran status as required by applicable state and federal laws. For questions or more detailed information regarding this policy please contact the AMSC's Human Resources at 404.756.4047.
USG Core Values The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on‑line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct. Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on‑line at https://www.usg.edu/policymanual/section6/C2653.
Other Information
This is not a supervisory position.
This position has financial responsibilities.
This position will not be required to drive.
This role is considered a position of trust.
Background Check Offers of employment are subject to a background investigation, including criminal records history, to determine eligibility for employment. Additionally, credentials and employment history stated in your application materials are subject to verification. For certain positions, a satisfactory credit check, MVR, or other relevant investigations may also be conducted.
Special Applicant Instructions To apply, please ensure that you fully complete all application questions and fields. Be sure to attach all required documents, including:
Cover Letter
Unofficial transcripts
Resume or Curriculum Vitae (CV)
Contact information for 3 professional references.
Submitting a complete and thorough application helps us better assess your qualifications and ensures a smooth review process.
#J-18808-Ljbffr
Administrative Assistant - TRIO SSS Location:
Atlanta Metropolitan State College
Job ID:
289423
Job Summary The Administrative Assistant performs general office duties in support of department staff and supervisors. This position performs clerical and administrative duties throughout the college, assisting students and visitors with general department information and direction.
Responsibilities
Manage daily activities of the SSS office, including student check‑in, greeting students, contacting students for appointments, and supervising student workers.
Provide administrative support to the Project Director and clerical assistance to the SSS staff.
Maintain Blumen database and participant student files and generate reports.
Schedule tutoring appointments for participants.
Schedule educational and cultural enrichment events.
Oversee all event planning duties for workshops, including scheduling rooms, ordering supplies and food when needed, and distributing evaluations.
Input and maintain all program evaluation data.
Maintain ledger of expenditures and reconcile budget monthly.
Handle routine office activities including greeting visitors, answering telephones, maintaining files, preparing correspondence and reports, and ordering office supplies.
Prepare various departmental and institutional reports.
Supervise work‑study students.
Open and distribute mail as needed.
Log correspondence and various requests for service forms.
Maintain log of all checks received.
Maintain office calendar.
Compose, check, and proofread outgoing correspondence.
Required Qualifications
Performs other related duties as required.
Educational Requirements
High School Diploma or equivalent.
Other Required Qualifications
Minimum two years of experience in an academic environment or a related field.
Experience in office setting; (OR) an equivalent combination of training and experience.
Preferred Qualifications
Associate's degree.
Experience with TRIO - Student Support Services.
Knowledge, Skills & Abilities Abilities
Maintain the office with minimum supervision.
Work closely with students, faculty, and staff to ensure that all office operations are handled efficiently and effectively; work cooperatively and effectively with others.
Organized and handle multiple tasks.
Prepare and/or process purchase orders.
Use computers for data entry, for word processing and/or accounting purposes, and use the BANNER student information system.
Skills
Strong verbal and written communication skills.
Independent judgment based on knowledge gained through experience.
Operate a computer, copier, and other standard office equipment.
Proficiency in the use of Microsoft Office applications.
Requires the ability to use small office equipment, including copy machines or multi‑line telephone systems.
Conditions of Employment Offers of employment are subject to federal and state laws, as well as the statutes, rules, and regulations of this institution, and the bylaws and policies of the Board of Regents (BOR) of the University System of Georgia (USG).
Equal Employment Opportunity Atlanta Metropolitan State College (AMSC) is an equal employment, equal access, and equal opportunity employer. It is the policy of the AMSC to recruit, hire, train, and promote persons without regard to race, color, national or ethnic origin, age, disability, gender, religion, sexual orientation, gender identity or veteran status as required by applicable state and federal laws. For questions or more detailed information regarding this policy please contact the AMSC's Human Resources at 404.756.4047.
USG Core Values The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on‑line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct. Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on‑line at https://www.usg.edu/policymanual/section6/C2653.
Other Information
This is not a supervisory position.
This position has financial responsibilities.
This position will not be required to drive.
This role is considered a position of trust.
Background Check Offers of employment are subject to a background investigation, including criminal records history, to determine eligibility for employment. Additionally, credentials and employment history stated in your application materials are subject to verification. For certain positions, a satisfactory credit check, MVR, or other relevant investigations may also be conducted.
Special Applicant Instructions To apply, please ensure that you fully complete all application questions and fields. Be sure to attach all required documents, including:
Cover Letter
Unofficial transcripts
Resume or Curriculum Vitae (CV)
Contact information for 3 professional references.
Submitting a complete and thorough application helps us better assess your qualifications and ensures a smooth review process.
#J-18808-Ljbffr