Office Assistant IV - Office of the County Manager Job at Bexar County in San An

Under general supervision, is responsible for complex secretarial or clerical duties; prepares complex reports and Commissioners Court agendas; maintains computerized files; assists with budget preparation; maintains employee personnel records; and performs related duties as required Assist with the preparation, distribution and compliance of Commissioners Court agendas, including regular sessions, work sessions and special meetings Assists with the agenda notice and posting process in compliance with legal requirements as outlined in the Texas Government Code, Title 5A, Chapter 551 Assists with County Boards and Commissions process Directly assists with providing department services to other County employees and the public Assists with special projects using independent decision-making and judgment Maintains statistics and develops complex reports Prepares requisitions and purchase orders, verifies invoices and authorizes vendor payments Maintains and updates personnel records such as attendance and worker's compensation Assists with budget preparation and other related accounting functions Responds to general and complex questions and complaints regarding department or work May supervise, lead or train administrative or clerical support personnel May develop office administration procedures May order and maintain supplies/fixed assets May perform general administrative/clerical tasks such as copying, answering telephones and updating/ maintaining files May open and distribute mail Performs related duties as required Graduation from High School or a General Education development (GED) certificate, and four (4)years administrative experience in an office environment; or equivalent combination of education and experience Good knowledge of English spelling, grammar and punctuation; good knowledge of office procedures Ability to handle confidential information with discretion Fluency in Spanish is a plus Skill in performing basic mathematical calculations; skill in operating a personal computer, typewriter and basic office equipment Ability to accurately enter data and file information; ability to communicate effectively verbally and in writing; ability to work independently; ability to establish and maintain effective working relationships with co-workers, County employees, and the general public Must secure and maintain a favorable background investigation and clearance Mustclear a pre-employment physical and a pre-employment drug screen test May be required to work more than 40 hours during the workweek Working Environment and Physical Demands: Working conditions are in an office environment Physical requirements include lifting/carrying 5-10 lbs. occasionally; visual acuity, speech and hearing; hand and eye coordination and manual dexterity necessary to operate a computer keyboard, typewriter and basic office equipment.Subject to sitting, standing, walking, handling, twisting and reaching to perform the essential functions #J-18808-Ljbffr