Duncan Company is hiring: Administrative Assistant in Minneapolis

Administrative Assistant at Duncan Company

Location: Minneapolis, MN.

We are modernizing how we operate and investing in better systems, data, and processes to support our growth.

Role Summary

The Administrative Assistant is a central support role that:

• Builds and maintains simple Excel-based reports and dashboards
• Cleans and organizes data across P21, WPCRM, Outlook, and shared drives
• Supports vendor acknowledgements, SDS/compliance documentation, and SOPs
• Coordinates meetings, trainings, onboarding, and small internal events

You do not need to be an expert in our systems on day one, but you must be comfortable learning new software and working with data.

Experience and Qualifications

• 1–3 years in an administrative, operations, coordinator, or office support role
• Experience in distribution, manufacturing, or an industrial/B2B environment is a plus
• Strong attention to detail and accuracy
• Comfortable working with numbers, lists, and structured data
• Ability to manage multiple small tasks and priorities at once
• Strong written communication for documentation, emails, and meeting notes
• Able to take ad‑hoc direction and turn it into finished work with limited follow‑up

Education

• Associate’s or Bachelor’s degree in Business, Operations, Administration, or a related field preferred
• Equivalent experience will be considered

Tools and Technology

• Microsoft Excel: Filters, sorting, basic formulas, conditional formatting; willing to learn VLOOKUP/XLOOKUP, pivot tables, and basic data cleanup
• Microsoft 365: Outlook, Teams, OneNote, Planner or Tasks, SharePoint/OneDrive (file organization)
• ERP/CRM Systems: Experience with an ERP such as Prophet 21 or similar; experience with a CRM such as WPCRM, Salesforce, or HubSpot is a plus

We will provide training on our specific systems, but you should be comfortable learning new software and working in multiple systems during the day.

Benefits

• Health insurance
• 401(k)
• Dental insurance
• Life insurance
• Paid time off
• Vision insurance

Compensation: $20.56 - $24.42/hour, dependent on experience and qualifications.

We are an Equal Opportunity Employer. We are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by applicable federal, state, or local laws.