Administrative Assistant Job at Atlantis Academy in Miami

Overview

Join to apply for the Administrative Assistant role at Atlantis Academy, a growing, dynamic organization with a social mission to offer hope. The role performs various administrative and office‑management duties, supporting the Office Manager and Program Director to ensure the overall administrative function of the school operates effectively.

Responsibilities

• Assisting with office duties including answering and screening telephone calls, arranging conference calls, greeting visitors, and directing them to the appropriate department.
• Processing all incoming and outgoing mail, including courier packages, and preparing outgoing mail and correspondence.
• Ordering and maintaining supplies and equipment with supervisory guidance.
• Making copies of correspondence and other printed materials.
• Organizing and maintaining all school and office files.
• Assisting with employee mailings, distributing flyers, and other student or parent materials.
• Performing other administrative tasks as designated, ensuring timeliness, efficiency, and effectiveness.
• Preparing reporting and record‑keeping requirements, including accounting, personnel, student, and operations reporting.
• Participating in other school functions, activities, or tasks as requested by the supervisor.
• Assisting with any additional duties required by the supervisor.

Qualifications

• High school diploma or equivalent with passage of basic skills test.
• Associate’s degree or higher in a relevant field preferred.
• Ability to obtain and maintain certification in company‑approved crisis management training.
• Minimum 1 year of prior administrative experience, preferably in education.
• Proficiency in drafting detailed reports, business correspondence, learning materials, and announcements.
• Highly proficient customer‑service skills preferred.
• Experience in project management, database and spreadsheet development and management.
• Strong motivational skills and flexibility to adapt to changing priorities.
• Proven ability to prioritize tasks, meet deadlines, and maintain organization.
• Ability to present information and respond to questions from staff, students, parents, customers, and the public.
• Advanced oral and written communication, organization, conflict resolution, multitasking, problem‑solving, and decision‑making skills.
• Proficiency with relevant technology, including Microsoft Office Suite, database entry, and basic office equipment.

Benefits

• Comprehensive Medical, Dental and Vision Plans
• FREE Telehealth and Virtual Counseling Sessions
• FREE Health Advocacy Services and 24/7 Nurse Line
• Company‑Paid Life & Disability Insurance
• Company‑Paid Employee Assistance Program
• Flexible Spending and Health Savings Accounts
• Personal Protection Insurance Plans
• Legal Services Insurance
• Pet Health Insurance
• Accrual‑based Paid Time Off
• School Hours & Paid Holiday Schedule
• Extensive Personal and Life Event Paid Leave Policy
• 401(k) Retirement Savings Plan
• Perks at Work Employee Discount Program
• Opportunities for Growth & Development
• And So Much More!

About Atlantis Academy

Atlantis Academy is a division of ChanceLight Behavioral Health, Therapy & Education, the nation’s leading provider of alternative and special education programs. For more than 45 years, and in partnership with over 235 school districts nationwide, we’ve helped change the direction of more than 240,000 student lives!

Mission Statement

At ChanceLight we believe in providing more than just a job. As a member of our team you’ll receive the opportunity to make meaningful impacts, the support needed to achieve success, and all the tools essential to reaching your personal and professional fulfillment. Your path to a truly rewarding career starts here – where growth, empowerment, and collaboration define our culture; and every day is a chance to transform lives through education!