Legal Administrative Assistant Job at Whiteford, Taylor & Preston LLP in Richmon

Whiteford, Taylor & Preston LLP provided pay range

This range is provided by Whiteford, Taylor & Preston LLP. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$45,000.00/yr - $80,000.00/yr

Job Title: Legal Administrative Assistant

Job Type: Full-Time, Non-Exempt, On-site

About Us

We are a dynamic and expanding business and litigation law firm in the Mid-Atlantic region. With a strong commitment to client service and legal excellence, we’ve built a reputation for providing strategic counsel across a broad range of industries. We are currently seeking a detail-oriented, proactive Legal Administrative Assistant to support our Labor and Employment section in our Richmond office.

Job Summary

The ideal candidate will have experience supporting labor and employment attorneys and will possess a strong understanding of employment litigation, administrative proceedings, and workplace compliance matters. This role requires excellent administrative skills, strong organizational abilities, attention to detail, and the ability to manage multiple priorities in a fast‑paced, deadline‑driven environment.

Key Responsibilities

• Provide high-level administrative support to attorneys in the Labor and Employment practice group.
• Draft and edit correspondence, pleadings, motions, and employment‑related legal documents.
• Manage scheduling, calendar coordination, and meeting preparation, including hearings, depositions, and mediations.
• Assist with preparation and filing of documents with courts and administrative agencies, including state and federal courts, the EEOC, DOL, and other labor agencies.
• Open, maintain, and close client files in both physical and digital formats in accordance with firm procedures.
• Conduct conflict checks and support new matter intake processes.
• Track deadlines for filings, responses, hearings, and compliance‑related milestones.
• Assist with discovery support, including organizing exhibits, maintaining document production files, and coordinating filings.
• Communicate professionally with clients, opposing counsel, courts, and administrative agencies.
• Maintain confidentiality of all client and firm information at all times.
• Manage billing processes for assigned attorneys, including time entry, editing prebills, and handling expense reports.
• Coordinate with other departments and administrative staff to ensure smooth workflow and case support.

Skills and Abilities

• Strong understanding of labor and employment law practices, including litigation and administrative proceedings.
• Familiarity with court rules, filing procedures, and employment‑related agency requirements.
• Excellent communication and interpersonal skills to effectively interface with attorneys, clients, courts, and agencies.
• Strong writing and proofreading skills.
• High attention to detail, organization, and the ability to prioritize in a deadline‑driven environment.
• Ability to handle confidential information with discretion and professionalism.
• Proficiency in Microsoft Office Suite (Word, Outlook, Excel) and legal practice management or document management software.

Education and Experience

• Bachelor’s degree preferred; high school diploma with relevant experience accepted.
• 3+ years of legal administrative experience, ideally supporting labor and employment or litigation‑focused practices.
• Experience with legal billing and timekeeping systems is preferred.
• Familiarity with court filings and administrative agency procedures is highly valued.

What We Offer

• A competitive salary and benefits package.
• Opportunities for professional growth and development within a dynamic and supportive environment.
• A collaborative culture that values innovation, integrity, and inclusivity.

We are an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.