Legal Administrative Assistant Job at Modern Law PLLC in Tucson

Administrative & Compliance Specialist

The Administrative & Compliance Specialist is a Tucson-based, in-office role that serves as the front‑line operational hub of the firm. This position is responsible for managing front desk coverage while ensuring the accuracy, consistency, and compliance of administrative and procedural legal work that supports attorneys, paralegals, and clients. The role combines client‑facing professionalism with behind‑the‑scenes operational rigor. The specialist greets clients and visitors, manages incoming communications, and coordinates daily office flow, while also handling calendaring, filings, court communications, document processing, and compliance‑related tasks. The role is essential to maintaining a smooth, organized, and dependable office environment.

Responsibilities

• Assist with the creation of various litigation documents, including pleadings, motions, subpoenas, affidavits, contracts, and briefs for case preparation, and proofread documents as needed.
• Handle office correspondence and administrative tasks such as responding to emails and phone calls, communicating with opposing attorney offices, taking dictation, and notifying the team about upcoming deadlines.
• Undertake other duties as needed to ensure the firm operates efficiently.
• Arrange travel, schedule meetings and appointments for the team, such as depositions, and coordinate with outside vendors for events.

Qualifications

• Some knowledge of legal software, case management, and docketing programs.
• Strong organizational and communication skills.
• Ability to type at least 50 WPM.
• Comfortable use of all Microsoft Office products.
• 1‑2 years of prior experience in a law firm environment as a secretary or administrative assistant.

Compensation

$21 - $25 hourly