Legal Administrative Assistant Job at Polsinelli in Dallas

Legal Administrative Assistant

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At Polsinelli, What a Law Firm Should Be is not just our tagline, it is what we live every day. We strive to create an environment where our team members are encouraged to bring their creativity and professional passions into the workplace so that they can thrive. Are you a people person who has a keen eye for detail, thrives in a professional environment and wants to be part of a dynamic team? We have the perfect role for an engaging professional like you!

Role Overview

Polsinelli seeks a candidate to immediately fill a Legal Administrative Assistant position in the Business Department in their Dallas office. Successful candidates will generally possess 5+ years’ relevant experience in a law firm. Alternatively, the candidate may be a college graduate with strong typing and technology skills.

Core Responsibilities / Requirements

• Prior experience in employee benefits & compensation, taxation, or transactional law preferred.
• Assist in drafting and revising legal documents for attorney review. Depending on skills and interest, this role offers an opportunity to gain meaningful exposure to the substantive aspects of the practice area.
• Support the business efforts of the practice group by handling multiple projects effectively; excellent communication skills and the ability to set priorities are essential.
• Very strong interpersonal skills and the ability to build relationships with management and staff.
• Excellent written and verbal communication skills.
• Demonstrated active approaches to problem‑solving with strong decision‑making capability.
• Highly resourceful team player with the ability to be extremely effective independently.
• Coordinate new client matters; collect and organize information and create files.
• Assist attorney with client billing including time entry, drafting, and generating cover letters, working with accounting department on invoices, and communicating with clients as needed.
• Process vendor invoices and manage attorney expense reimbursement.
• Ensure accurate record keeping of complex electronic and physical records.
• Manage timekeepers’ calendars and travel plans, including setting up meetings and calls/virtual meetings and ensuring balance and coordination of calendaring, minimizing time conflicts and maximizing efficiency.
• Coordinate tracking of CLE for attorneys.

Other Skills and Software

• Microsoft programs (Word, Excel, Outlook, PowerPoint)
• Proficiency with software or similar program as below:
  • Time entry (InTapp)
  • Document Management System (iManage)
  • Records Management system (iRM iManage Records Manager)
  • Expenses (Chrome River)
  • New Business Intake and Conflicts (InTapp)
  • Time management system (UltiPro)
  • Invoice Management (Paperless Proforma)

Seniority Level

Mid‑Senior level

Employment Type

Full‑time

Job Function

Legal

Polsinelli PC is an Equal Opportunity Employer and all qualified applicants will receive consideration for employment without regard to gender identity and expression, race, color, religion, sex, national origin, sexual orientation, age, disability, ancestry, marital status, military or veteran status, or any other characteristic protected by law.