Administrative Assistant - 248636 Job at Medix™ in Oxnard

$25.00/hr - $28.00/hr

Location: Oxnard, CA

Schedule: Monday–Friday, 8:00 AM – 5:00 PM

Overview

A public-sector organization in Oxnard is seeking an Administrative Assistant to support its provider audit program. This role is ideal for someone who is detail-oriented, highly organized, and comfortable coordinating across multiple teams. You will play a key role in executing provider audits, managing documentation, and ensuring compliance within a structured audit cycle.

This position provides an opportunity to work in a collaborative environment with Fiscal, Quality, and Operations teams while contributing to important compliance and program oversight efforts.

Day-to-Day Responsibilities

• Review provider contracts to ensure understanding of key terms
• Use Excel-based tools to track, analyze, and organize audit information
• Issue audit notices and provide instructions for required document submissions
• Set deadlines and follow up with providers to ensure timely compliance
• Schedule and lead entrance conferences, including group sessions with multiple providers
• Establish and maintain a HIPAA-compliant SharePoint portal for evidence uploads and chart reviews
• Conduct chart reviews for compliance
• Coordinate with Fiscal, Quality, and Operations teams to meet audit milestones
• Manage an assigned group of approximately 20 audits per year
• Work with audits categorized by five different funding types
• Support a team currently transitioning from three staff members to two

Required Skills & Qualifications

• Experience in contracts and/or program administration
• Strong professional writing skills
• Intermediate proficiency in Excel
• Comfortable speaking and presenting in group settings
• Strong multitasking and organizational abilities

Preferred Skills (Nice to Have)

• Experience working in public-sector, nonprofit, or compliance environments
• Familiarity with audit processes, chart reviews, or HIPAA-related requirements

Seniority level

Associate

Employment type

Full-time

Job function

Administrative

Industries

Administrative and Support Services

Benefits

• Medical insurance
• Vision insurance
• 401(k)
• Disability insurance