Airport Administrative Assistant Job at GAT Airline Ground Support in Sarasota

Join to apply for the Airport Administrative Assistant role at GAT Airline Ground Support.

1 day ago • Be among the first 25 applicants.

GAT is seeking a dynamic, dependable, and capable individual to join its team of aviation professionals. GAT offers a wide range of employee benefits, including major medical, 401K Plan, dental, and vision coverage.

Job Summary: Report directly to the General Manager. The primary day‑to‑day purpose and focus of this position are largely dictated by the immediate needs of the company.

Responsibilities

• Staffing: Work with the General Manager and HR to ensure staffing levels are maintained and minimize hourly turnover.
• Source, screen, and interview applicants using the competency‑based interview guidelines found in the hiring guide and through the interview process.
• Review and maintain an applicant tracking system.
• Assist management team with maintaining staffing.
• Conduct onboarding orientation of new team members, ensuring use, execution, maintenance, and administration of the onboarding process.
• Investigate the applicability of out‑of‑scope work and secure customer approval on the Daily Out of Scope form.
• Monitor daily timekeeping, identify and resolve exceptions, and obtain appropriate approvals prior to closing payroll for the period to ensure accuracy.
• Publish and post memos as requested by management; maintain a “Read and Initial” communication system and ensure all employees periodically review.
• Ensure corporate reports are forwarded to Corporate Headquarters, such as payroll change notices and profile changes.
• Assist management with recruiting efforts, coordinating advertising mediums, scheduling or conducting interviews, processing new hires, scheduling training classes, coordinating drug testing and background clearance.
• Ensure OJIs are properly documented and sent to Corporate Headquarters.
• Assist with purchasing as directed by management, ensuring purchase orders and approvals are obtained as required.
• Adhere to company policies and procedures.
• Perform other duties as assigned.

Requirements

• Must have a High School diploma or GED.
• Must be at least 18 years of age.
• Proficient in speaking, reading, and writing in English.
• Advanced computer skills.
• Proficient in Microsoft Word, Excel, and Outlook.
• Previous administrative and payroll experience preferred.
• Must successfully complete all training requirements and maintain certifications throughout employment.
• Must clear an FBI fingerprint background check and obtain a custom seal.
• Must pass a pre‑employment drug screen.

Work Environment

• Able to work and focus in a fast‑paced environment.
• Must be detail‑oriented.
• Must always be safety‑minded while working.
• Effectively communicate instructions, policies, and procedures others can follow.
• Provide positive and constructive feedback.
• Maintain an understanding of and follow all applicable federal, state, airport, and company regulations, policies, and procedures.
• Monthly cell phone allowance provided.

GAT Airline Ground Support is an equal opportunity employer. We make hiring decisions based on business needs and the qualifications of each candidate, without regard to any legally protected status.

We are a drug‑free workplace and conduct random drug testing. Employment with GAT Airline Ground Support is contingent upon passing a drug screening, a 10‑year criminal history background check, and maintaining a clean driving record. Proof of high school diploma or GED completion is also required.

Seniority level

Entry level

Employment type

Full‑time

Job function

Administrative

Industries

Airlines and Aviation

Referrals increase your chances of interviewing at GAT Airline Ground Support by 2x.