WWU College of Business & Economics is hiring: Administrative Assistant 3 in Bel

Overview

Administrative Assistant – 9‑month half‑time, permanent, 50% salary ($2,021–$2,714/month). This position supports the Ray Wolpow Institute for the Study of the Holocaust, Genocide, and Crimes Against Humanity at Western Washington University.

About the Institute

The Ray Wolpow Institute advances knowledge of the Holocaust, genocide, and mass violations of human rights. It offers two academic minors—Holocaust & Genocide Studies and Human Rights— and develops educational and scholarly programming for the university and the community.

Responsibilities

Provide administrative, fiscal, program, event, and communication support to facilitate daily operations. Coordinate internal and external communications, manage event logistics, prepare correspondence, maintain records, and assist with budget and financial tracking. Work independently, multitask, and meet deadlines while serving a diverse staff, student, and faculty community.

Required Qualifications

• High school graduate or equivalent
• Three years of progressively responsible office experience
• Demonstrated ability to work collaboratively and independently
• Excellent verbal, written, and interpersonal skills
• Proficiency with Microsoft Office Suite; experience producing tables, charts, graphs, and professional correspondence
• Ability to effectively serve a diverse staff, student, and faculty community

Preferred Qualifications

• Undergraduate degree
• Familiarity with academic settings and ability to work across centers, institutes, departments, and the campus community
• Prior successful experience planning and staging events
• Knowledge of basic WWU systems; experience with e‑sign forms, reservation procedures, etc.
• Experience maintaining a website (e.g., Drupal or other platform) and social media
• Experience with Banner, Web4U, CANVAS, InDesign, or similar

Conditions of Employment

All employees must comply with immunization policies, including proof of Rubeola (measles) immunity within 60 days of hire. Western Washington University is an equal‑opportunity employer and complies with applicable federal, state, and local laws.

Benefits

• Full benefits overview for classified positions, bargaining unit D, and collective bargaining agreement with Public School Employees of WWU

Application Instructions

Submit application materials addressing experience related to the position responsibilities and the required and preferred qualifications. Application review begins October 14, 2025; the position is open until filled.

Equal Opportunity Employment

Western Washington University is a committed equal opportunity employer. In compliance with applicable laws, WWU does not discriminate on the basis of race, ethnicity, color, national origin, age, citizenship or immigration status, pregnancy, use of protective leave, genetic status, sex, sexual orientation, gender identity, gender expression, marital status, creed, religion, veteran or military status, disability or the use of a trained guide dog or service animal (including a service animal in training) by a person with a disability or any other characteristic protected by federal, state, or local law. WWU provides reasonable accommodations to qualified individuals with disabilities upon request.