Administrative Assistant II Job at University of Maryland Baltimore County in Ba

Position Title

Administrative Assistant II

Description

This position will provide administrative, communications, and operational support to the Office of Equity and Civil Rights (ECR). The role requires working with confidential and highly sensitive information while maintaining confidentiality in compliance with university policies, procedures, and federal and state laws and regulations.

Department

Office of Equity and Civil Rights

UMBC’s Office of Equity and Civil Rights (ECR) is responsible for promoting and coordinating the University’s core values of inclusive excellence and equity, and for managing UMBC’s efforts related to Title IX and other civil rights issues, including discrimination, harassment, hate, and bias.

Position Overview

This role provides administrative, communications, and operational support to the Office of Equity and Civil Rights (ECR). It requires handling confidential and highly sensitive information with strict confidentiality in compliance with university policies, procedures, and federal and state laws and regulations.

Why Work at UMBC?

UMBC offers competitive compensation. This role starts at $46,736 and includes 14 days of vacation and personal days for regular full‑time roles. Tuition remission is also available.

Telework

A hybrid telework schedule may be available.

Responsibilities

• Managing calendars
• Scheduling, arranging, and making arrangements for meetings
• Composing, reviewing, and tracking correspondence
• Providing proofreading and editing assistance
• Responding to routine inquiries regarding the work of Office of Equity and Civil Rights
• Receiving and screening telephone calls, voicemails, emails, and visitors
• Making all necessary travel arrangements and independently performing administrative follow‑up and recordkeeping
• Managing, preparing paperwork, and maintaining records
• May be responsible for performing duties in payroll and procurement
• Assisting with onboarding of new Office of Equity and Civil Rights employees by helping them complete paperwork, secure IT equipment and a campus ID, obtain training on university systems, and connect with HR and parking staff as needed
• Helping Office of Equity and Civil Rights employees offboard to ensure they return their IT equipment (e.g., laptops, monitors, keyboards, mouse, ID)
• Performing other duties as assigned

Required Minimum Qualifications

• High School Diploma or GED
• Three (3) years experience providing administrative support
• Must have the ability to multi‑task and have a keen attention to detail
• Must act with discretion and ensure confidentiality of information
• Strong writing, problem‑solving, and interpersonal communication skills required
• Demonstrated ability to work toward university goals and interests to include a demonstrated interest in fostering inclusive excellence

Note: Additional related experience and formal education in which one has gained the knowledge, skills, and abilities required for full performance of the work may be substituted for the education or experience requirement on a year‑for‑year basis with 30 college credits being equivalent to one year of experience.

Preferred Qualifications

• Knowledge of discrimination, harassment, and/or hate/bias‑related work
• Knowledge of how to create and update website content and fulfill digital accessibility requirements

Background Screening Statement

A background check will be required.

Special Instructions to Applicants

Upload a cover letter and a resume.

Closing Date

December 31, 2025

Benefits

UMBC offers a rich benefits package for nonexempt regular employees.

• 14 days of annual leave (increases with years of service)
• 15 days of sick leave
• 15 holidays
• 3 personal days

Tuition remission: 8 credit hours per semester and tuition remission at UMBC for eligible dependents after two years of full‑time employment.

• Life and disability insurance
• Retirement/Pension plan
• Professional development opportunities
• Wellness opportunities
• Much more

Salary

Pay Range 9 (minimum: $46,736; maximum: $61,906) based on the University System of Maryland Pay Program.

Hours

Full‑time

Type

Regular

FLSA Status

Nonexempt

Equal Opportunity Statement

UMBC is an affirmative action/equal opportunity employer. Applications from women, minority group members, veterans, and individuals with disabilities are encouraged to apply.

Title IX

As an institution that receives federal financial assistance, UMBC adheres to Title IX and does not discriminate on the basis of sex.

Accommodation

If you require a reasonable accommodation for a disability for any part of the employment process, please contact the Human Resources Department at 410‑455‑2337 or MD TTY Relay Service 1‑800‑735‑2258 between 8:30 a.m. and 4:00 p.m. Monday through Friday.

Work Authorization

As required by the 1986 Immigration Act, be prepared to present acceptable documentation upon hire showing your identity and that you are a U.S. citizen or an alien who is authorized to work.