Legal Administrative Assistant Job at DLA Piper in Baltimore

Summary

The Legal Administrative Assistant (LAA) provides a wide range of administrative and clerical support to attorneys and legal teams. This role ensures the smooth operation of the firm’s administrative functions and requires high organization, attention to detail, and the ability to manage multiple tasks simultaneously. The LAA collaborates regularly with Legal Support Assistants (LSAs), Legal Executive Assistants (LEAs), and attorneys on various tasks, ensuring work is properly allocated and completed on time. Flexibility, willingness to work in a fast‑paced environment, and proficiency with Microsoft Office and common legal software are essential.

Location

Washington, DC office. Hybrid work schedule available.

Responsibilities

• Provide practice‑specific support to multiple associates, partners, and attorneys, prioritizing work based on practice tasks.
• Draft, edit, and proofread legal documents, communications, files, or presentations for accuracy.
• Maintain and organize electronic and paper filing systems within the firm’s DMS/repositories.
• Collaborate with other LAAs or LEAs on complex projects, mentor LSAs, and provide status updates to attorneys.
• Track assignments in the firm’s workflow tool, ensuring timely completion of tasks such as time entry and expense reimbursements.
• Oversee billing matters, including approval forms and collaboration correspondence, and liaise with the Billing Department to resolve issues.
• Serve as a trusted advisor, handling confidential matters with discretion and promoting professionalism in interactions with attorneys, clients, and business professionals.

Desired Skills

• Strong communication in the native language via email or voice.
• Experience with Microsoft Office products and legal software (e.g., iManage, Aderant, DocXTools, Innova).
• Adaptability to application upgrades and AI‑powered tools for document production, review, and case research.
• Flexibility, willingness to learn, and ability to work in a fast‑paced environment.
• Positive attitude, ability to work under pressure, and openness to collaborate with LSAs.
• Attention to detail, strong problem‑solving skills, and prior workflow‑management experience.
• Proficiency with virtual collaboration tools such as Zoom and Microsoft Teams.

Minimum Education

• High School or GED

Preferred Education

• Bachelor’s degree in legal studies, business administration, or a related field.

Minimum Years of Experience

• 2+ years working in a legal setting under the supervision of a licensed attorney or office administrator.

Essential Job Expectations

• Effective communication with clients, lawyers, business professionals, and third parties.
• Efficiently respond to phone calls and correspondence.
• Deliver high‑quality, timely work products.
• Securely manage competing demands in a fast‑paced environment.
• Foster positive workplace relationships and comply with firm policies.
• Engage in physical and sedentary activity as required.
• Perform additional duties as assigned.

Physical Demands

Sedentary work: occasional lifting of up to 10 lbs. Requires sitting most of the time; walking and standing only occasionally.

Work Environment

Hybrid work arrangement may involve remote and in‑office work, determined by hiring manager and may be modified as necessary.

Disclaimer

This job description provides a concise statement of the work elements and is not intended to describe all possible duties. The duties, requirements, and expectations may be modified at the firm’s discretion. The position is at‑will.

Application Process

Applicants must apply directly online. Do not send applications via email.

Accommodation

Reasonable accommodations may be made upon request. Contact careers@us.dlapiper.com for accommodations during the application process.

Salary Range

The firm’s hiring range for this position is $36.76 – $47.79 per hour, paid hourly with overtime as applicable.

Benefits

Comprehensive package including medical, dental, vision insurance, and a 401(k) plan.

Equal Opportunity Employer

DLA Piper is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Seniority Level

Entry level

Employment Type

Full‑time

Job Function

Legal

Industry

Law Practice