Entergy is hiring: Administrative Assistant II-Sr in New Orleans

Administrative Assistant II–Sr – Entergy

Location: New Orleans, LA. Onsite. Relocation assistance and sponsorship are not provided.

Job Summary & Purpose

This position coordinates all administrative functions, providing multifaceted support to department management and staff. Responsibilities typically include scheduling appointments, coordinating incoming mail, maintaining the calendar, making travel arrangements, arranging meetings, running and tracking projects and programs associated with senior management administrative support, producing reports and presentations using appropriate software, preparing and updating reports and records, and participating in special projects.

Job Duties & Responsibilities

• Provide secretarial and administrative support to staff and managers.
• Manage calendars, schedule events, travel arrangements, departmental meetings, and arrange conference calls.
• Handle correspondence and routine documents, including preparing documents, spreadsheets, presentations, interoffice correspondence, and copies.
• Manage administrative affairs of the department, including invoice processing, supply equipment procurement, and training records.
• Handle multiple assignments, work within deadlines, and maintain confidentiality of departmental issues.
• Proactively forward work issues to appropriate managers/supervisors.
• Process expense reports and input employees' worked hours into the system.
• Coordinate with executive and senior administrative staff to handle requests and queries from supervisors and managers.
• Perform additional duties or assignments requested by senior management.

Minimum Requirements

• Education: Vocational training, apprenticeships, or equivalent experience. A four‑year degree is not required.
• Experience: 2–4 years of relevant work experience for Asst‑Administrative II, 4–6 years for Asst‑Administrative III, and 6+ years for Asst‑Administrative Sr.
• Certification: Completion of the EEI SASS test is required.

Additional Information

• Job function: Administrative.
• FLSA status: Nonexempt.
• Travel: Up to 25%.
• Union: NON BARGAINING UNIT.
• Number of openings: 1.
• Employment type: Full‑time.
• Seniority level: Mid‑Senior level.

Equal Opportunity Statement

The Entergy System of Companies provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a protected veteran in accordance with applicable federal, state and local laws. The Entergy System of Companies complies with applicable state and local laws governing non‑discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment including, but not limited to, recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

The Entergy System of Companies expressly prohibits any form of unlawful employee harassment based on race, color, religion, sex, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of the Entergy System of Company employees to perform their expected job duties is absolutely not tolerated.

Accessibility

Entergy provides reasonable accommodations for online applicants. Requests for a reasonable accommodation may be made orally or in writing by an applicant, employee, or third party on his or her behalf. If you are an individual with a disability and you are in need of an accommodation for the recruiting process please click here and provide your name, contact number, the accommodation requested and the requisition number that you are requesting the accommodation for. Employee Services will contact you regarding your request.

Additional Responsibilities

As a provider of essential services, Entergy expects its employees to be available to work additional hours, to work in alternate locations, and/or to perform additional duties in connection with storms, outages, emergencies, or other situations as deemed necessary by the company. Exempt employees may not be paid overtime associated with such duties.