RubinBrown LLP is hiring: Receptionist in Chicago

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RubinBrown is one of the nation’s leading accounting and professional consulting firms with a commitment to building personal relationships and delivering totally satisfied clients. The RubinBrown name and reputation are synonymous with experience, integrity, and value. RubinBrown has revenue of approximately $240 million with 1,000+ team members across locations in Chicago, Denver, Kansas City, Las Vegas, Nashville, and St. Louis.

RubinBrown is hiring a Receptionist in our Chicago office to serve as the welcoming face of the firm and ensure a polished, professional experience for clients and guests. This role includes greeting visitors, managing calls, maintaining office and conference room readiness, supporting meetings and catering, and assisting with general administrative tasks. We’re searching for someone with strong interpersonal skills, attention to detail, and the ability to thrive in a dynamic environment.

Responsibilities

• Greet clients, visitors, and vendors upon arrival and manage incoming calls.
• Maintain a clean, organized office environment, including conference rooms, reception areas, and the kitchenette; restock supplies as needed and report facility needs.
• Coordinate conference room scheduling and ensure rooms are meeting-ready, including daily checks of equipment and basic troubleshooting.
• Manage food ordering, set up, and clean up for meetings and trainings.
• Process incoming and outgoing mail and packages.
• Provide general administrative support, including preparing documents, assisting with billing tasks, and helping with meetings, trainings, and events.
• Perform additional duties as assigned.

Preferred Experience

• High school diploma.
• Two to three years of administrative support experience in a professional setting; one year of receptionist experience preferred.
• Strong client service mindset with excellent interpersonal and communication skills.
• Ability to manage multiple tasks in a dynamic environment with strong attention to detail.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint) and comfort learning new technology.
• Commitment to professionalism, confidentiality, and high-quality work.

Working Conditions

• The typical office hours are in-person, 8:00 a.m. to 5:00 p.m. Central, Monday through Friday.
• Ability to work extra hours from February through April and periodically throughout the year for special events.
• Minimal travel.
• Ability to sit for long periods of time.
• Ability to move throughout office.
• Ability to lift, carry, push, and pull up to 10 pounds.

One Firm

To foster a highly respected, inclusive culture that helps foster and promote an environment that is diverse and equitable for all team members and the firm to achieve growth and deepened expertise. RubinBrown is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law. Accommodations are available on request for candidates taking part in all aspects of the selection process. To request accommodation, please contact your recruiter.