HR Assistant Job at LifeMoves in Santa Clara

Join to apply for the HR Assistant role at LifeMoves

$22.88/hr - $34.32/hr

About LifeMoves

LifeMoves is the largest and most effective provider of interim housing and services for homelessness in Silicon Valley since 1987. Our mission is to end homelessness by providing interim supportive housing, tailored services, and building collaborative partnerships. With over two dozen interim supportive housing communities and more on the way, LifeMoves gives our neighbors experiencing homelessness a temporary place to call home while providing intensive, customized case management through site‑based programs and community outreach.

Position Purpose

The Human Resources Assistant provides essential administrative and operational support to the Human Resources function, ensuring the accurate, timely, and confidential execution of HR processes across the employee lifecycle. This role serves as a key point of coordination for HR activities, supporting onboarding, employee records management, employment verifications, HR systems, and day‑to‑day employee inquiries while maintaining compliance with organizational policies and applicable employment laws. The HR Assistant plays a critical role in enabling an effective and responsive HR department by managing routine HR tasks, supporting HR initiatives, and ensuring a positive employee experience.

Essential Job Responsibilities

• Provide administrative support across the full employee lifecycle, including onboarding, offboarding, transfers, and employee status changes.
• Maintain accurate and confidential employee personnel files and HRIS records in compliance with organizational standards and employment laws.
• Coordinate and process new hire documentation, background checks, I‑9 verification, and orientation scheduling.
• Serve as a first point of contact for routine HR inquiries, escalating complex or sensitive matters appropriately. Support payroll and benefits administration by preparing documentation, tracking changes, and coordinating with payroll or benefits vendors as needed.
• Assist with recruitment activities, including posting job openings, scheduling interviews, and coordinating candidate communications.
• Track and maintain HR metrics, reports, and documentation to support audits, compliance reviews, and internal reporting.
• Support the administration of HR policies and procedures by ensuring consistent application and accurate communication.
• Assist with employee engagement initiatives, training logistics, and HR‑led programs or events.
• Maintain strict confidentiality and professionalism when handling sensitive employee information and HR matters.

Qualifications

• High school diploma or GED required; associate’s degree or coursework in Human Resources, Business Administration, or a related field preferred.
• One to two years of administrative experience, preferably in a human resources or people operations environment.
• Working knowledge of basic HR practices, employment documentation, and confidentiality requirements.
• Proficiency with Microsoft Office (Word, Excel, Outlook) and experience using HRIS or applicant tracking systems preferred.
• Strong organizational, communication, and attention‑to‑detail skills, with the ability to manage multiple priorities and meet deadlines.

Competencies

Job Knowledge: Understands job duties and performs tasks with accuracy. Commitment to Growth: Demonstrates a selfless commitment to others on the team, including activity‑based dependability, self‑improvement activities, and actively seeks opportunities to contribute at higher levels in service to LifeMoves and others on the team. Performance Improvement: Sets performance goals, establishes the approach, creates a learning environment. Time Management and Reliability: Manages workload effectively and meets deadlines. Proactive Collaboration: Actively seeks opportunities to partner with colleagues across teams and functions, shares knowledge, communicates openly, and anticipates needs to support collective goals.

Physical Demands

The employee must regularly require talk, hear, and communicate with adults. Must frequently use hands or fingers and handle or feel objects, tools, or controls, stand, walk, sit, and reach with hands and arms, occasionally lift and/or move up to 50 pounds. Specific vision abilities include close vision, distance vision, and the ability to adjust focus.

Compensation and Benefits

This rewarding role offers a competitive annual base salary and an opportunity to participate in the LifeMoves benefits package.

Equal Opportunity Employer

LifeMoves is an equal opportunity employer (EOE) committed to building a culturally diverse staff representing the communities we serve. We provide equal employment opportunities to all individuals without regard to age, race, color, religion, sex, national origin, political affiliation, marital status, physical or mental disability (non‑disqualifying), sexual orientation, membership or non‑membership in an employee organization, personal favoritism, lived experiences or any other non‑merit‑based factor. Candidates who are bilingual/bi‑cultural, of color, Native/Indigenous, with disabilities, who identify as LGBTQIA+, or who are members of other marginalized groups are strongly encouraged to apply. We aim to create and sustain inclusive, equitable, and welcoming environments where everyone can thrive.

This job description is not intended to be a complete list of all responsibilities, duties, or skills required for the job and is subject to review and change at any time, with or without notice, in accordance with the needs of LifeMoves. If you require disability accommodation during the application process, please contact the Human Resources Department at (650) 685‑5880.