Payroll/HR Specialist Job at Johns Hopkins University in Baltimore

General Summary:

Responsible for HR issues that go beyond routine and will serve as the primary point of contact for department/divisional personnel/payroll issues. Partner with departmental and central HR leaders to interpret HR policy and procedures, and work with senior management to establish departmental/divisional practice within JHU guidelines.

Specific duties & responsibilities:

Develop and review job descriptions with supervisor/manager/faculty and suggest changes based on understanding of area and need. Submit position requests through the required divisional review and approval workflow.

Upon financial approval, submit requisition to JHU Jobs and ensure accurate posting.

May do preliminary candidate interviews and collaborate with Talent Acquisition and Compensation staff to facilitate the hiring process.

Participate in creating/developing department/divisional orientations. May deliver training.

Facilitate general human resources questions for the department and elevate concerns or more complex inquiries for central support and resolution.

Provide guidance and make recommendations on appropriate starting salaries and promotional salaries for faculty and staff to ensure equity, in collaboration with the HR‑Compensation team.

Oversee the general onboarding process for new employees and work to ensure payroll system and new‑hire data accuracy.

Assist and advise employees on tax information, sick time, vacation time, holidays, leave of absence, family medical leave, payroll, tuition reimbursement, flexible fringe benefits, deductions, etc.

Responsible for coordinating initial departmental efforts related to staff that require Family Medical Leave (FMLA) and Short Term Disability (STD) Parental leave and Birth Recovery Leave. Will work with divisional administration, supervisors, and SOM and JHHS HR representatives on submission of paperwork related to this area.

Support departmental review and approval process related to time off, E210 management, overtime payments, timely terminations and transaction processing and other payroll and leave related logistics.

Work with departmental HR, administrative and finance leaders to coordinate the annual performance review process. Use guidelines to determine annual increases and communicate changes to staff.

Support departmental leaders with general employee relations needs, including gathering information to support investigations, performance improvement challenges and all related employee management efforts.

Coordinate visa process for international faculty, fellows, and staff. Resolve visa and credentialing issues.

Provide general HR guidance to managers and staff within the department or designated area of responsibility.

Perform other related duties as requested.

Minimum qualifications (mandatory):

• Bachelor's degree in human resources, Business Administration, or other related field.
• 3 years related experience.
• Additional education may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula.

Preferred qualifications:

Strong knowledge of HR regulations and JHU personnel policies.

Technical qualifications or specialized certifications:

Strong computer skills to include proficiency in: Microsoft Suite (Word, Outlook, Excel, PowerPoint, Access), Adobe professional, SAP, and routine internet usage.

Knowledge of SAP a plus.

Job Details:

• Classified Title: Sr. HR Coordinator
• Job Posting Title (Working Title): Payroll/HR Specialist
• Role/Level/Range: ATP/03/PB
• Starting Salary Range: $46,000-$80,000 (Commensurate with experience)
• Employee group: Full Time
• Schedule: M-F
• FLSA Status: Exempt
• Location: Hybrid: On-site 1-2 days a week
• Department name: 60002426-All Children
• Personnel area: School of Medicine