Lovisa Pty Ltd

Lovisa Pty Ltd is hiring: HR System Administrator in Columbus

Lovisa Pty Ltd, Columbus, OH, United States, 43224

Join to apply for the HR System Administrator role at Lovisa Pty Ltd

Columbus, OH $70,000.00-$73,000.00

Serve as primary system administrator for ADP Workforce Now, maintaining system configuration, security settings, and user access across all modules
Monitor system updates, patches, and new feature releases; assess impact and implement changes as appropriate
Troubleshoot system issues, working directly with ADP support to resolve technical problems and escalating critical issues as needed
Act as liaison between HR and Payroll as it pertains to shared processes in HRIS to support updates and optimization for both teams
Maintain system documentation including process workflows, configuration guides, and standard operating procedures
Ensure data integrity through regular audits, validation checks, and cleanup of duplicate or incorrect records
Configure and maintain ADP onboarding workflows for multiple jurisdictions and position types
Process new hire data entry with accuracy, ensuring compliance with state/provincial requirements for tax withholdings, I‑9 verification, and benefit eligibility
Generate and distribute onboarding reports to stakeholders; troubleshoot incomplete or delayed onboarding tasks
Collaborate with recruiting and operations teams to streamline the new hire experience within ADP
Maintain templates for offer letters, welcome communications, and required documentation within the system

Serve as primary liaison between HR and payroll teams, ensuring accurate employee data flows to payroll processing
Process payroll‑related changes including salary adjustments, bonuses, commissions, and retroactive pay corrections
Audit pre‑payroll reports for accuracy; identify and resolve discrepancies before payroll finalization
Maintain pay codes, earnings types, and deduction configurations for multiple locations and pay groups
Support year‑end processing including W‑2 preparation, tax reporting, and annual compliance requirements

Process all employee status changes including transfers, promotions, demotions, and department moves with accurate effective dating
Maintain position management structure ensuring accurate reporting relationships and organizational hierarchy
Update compensation changes, ensuring proper approvals and documentation are maintained in the system
Configure and track contract changes for international employees, ensuring compliance with local requirements
Generate change reports and analytics for leadership review

Administer leave of absence requests through ADP, ensuring accurate tracking of FMLA, state leave laws, and company leave policies
Configure leave accrual rules, carryover policies, and payout calculations for multiple jurisdictions
Process leave requests, return‑to‑work updates, and intermittent leave schedules with appropriate documentation
Generate leave reports for compliance tracking, accommodation coordination, and workforce planning
Coordinate with benefits administration to ensure proper benefit continuation during leaves

Process terminations and resignations in ADP, ensuring accurate final pay calculations and benefit termination dates
Coordinate final paycheck processing including accrued PTO payouts, commission settlements, and benefit deductions
Maintain exit documentation and ensure proper data retention in compliance with record‑keeping requirements
Generate separation reports and analytics to support retention initiatives
Disable system access and coordinate with IT for comprehensive offboarding procedures

Create and maintain standard and custom reports for HR leadership, finance, and operations teams
Develop dashboards for headcount tracking, turnover analysis, and compensation reporting
Respond to ad‑hoc reporting requests with timely and accurate data extraction
Ensure data accuracy in reports through validation and reconciliation processes
Train HR team members on self‑service reporting tools and capabilities

Provide training to HR staff, managers, and employees on ADP functionality and self‑service features
Develop and maintain training materials, quick reference guides, and FAQs
Serve as first point of contact for ADP‑related questions, providing timely and accurate responses
Monitor system adoption and identify opportunities to improve user experience and process efficiency

Maintain compliance with data privacy regulations including GDPR considerations for international operations
Ensure proper security protocols are followed for accessing and managing sensitive employee information
Support internal and external audits by providing system documentation and data extracts
Stay current on employment law changes affecting system configuration and reporting requirements

Bachelor's degree in Human Resources, Information Systems, Business Administration, or related field, or equivalent combination of education and experience
Strong understanding of payroll processing, tax regulations, and multi‑state employment compliance
Advanced proficiency in Microsoft Excel including pivot tables, VLOOKUP, and data analysis
Exceptional attention to detail with proven ability to maintain data accuracy in complex systems
Strong analytical and problem‑solving skills with ability to troubleshoot technical issues
Excellent organizational skills with ability to manage multiple priorities and meet deadlines

ADP Workforce Now certification or completion of ADP Learning Management courses
Minimum 3 years of hands‑on experience with HRIS or specifically ADP Workforce Now as a system administrator or power user
Demonstrated expertise in ADP modules including Core HR, Payroll, Time & Attendance, Benefits, and Recruiting
Experience supporting multi‑state or international payroll operations
Knowledge of Canadian and/or Mexican employment regulations and payroll practices
Experience in retail or multi‑location operational environments
SHRM‑CP or PHR certification
Experience with ADP reporting tools including Report Writer and Data Dictionary
Familiarity with integrations between ADP and other HR systems (benefits administration, time clocks, applicant tracking)

Not Applicable

Full‑time

Information Technology

Retail

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