Executive Assistant - Part Time Job at Innovative Solutions & Support in Exton

Executive Assistant - Part Time

Innovative Aerosystems is looking for an experienced and detail-oriented Part Time Executive Assistant to join our team.

This role will be on-site Monday through Friday at our Exton, PA Headquarters.

Scope of Responsibility

• Provide timely administrative assistance to senior Leadership
• Draft and prepare correspondence for internal announcements, board meetings, and organizations that the executives are involved with.
• Maintain comprehensive and accurate paper and electronic records
• Make travel and lodging arrangements for senior staff
• Organize and facilitate meetings, including taking minutes
• Screen incoming telephone calls; take and deliver accurate messages; respond to requests by gathering and providing information and referring non-routine calls to the appropriate staff.
• Manage information flow in a timely and accurate manner
• Confidante and Advisor to Chief Executive Officer
• Welcome visitors and direct them to the appropriate department
• Manage calendars, including appointments and prioritizing meetings
• Prepare expenses and other reports as scheduled or needed

Requirements

Skills and Qualifications

• Discretion, confidentiality, and good judgement to handle C-Level matters
• Communication
• Time Management
• Leadership
• Problem-solving
• Microsoft Office, especially Outlook, Excel, PowerPoint, and Word
• Multitasking
• Superior verbal and written communication skills

Soft Skills

• Professional and calm demeanor
• Discretion and sound judgment
• Flexibility and willingness to adjust to shifting priorities
• Proactive thinking (anticipating needs)
• Strong follow-up skills
• Reliability and accountability

Ideal Fit for this Role

• A strong communicator who is highly organized
• Someone who can balance professionalism with a sense of humor
• A person who enjoys building positive working relationships

Education/Experience

• Bachelor’s degree preferred
• 5+ years’ experience as an Executive Assistant
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U.S. Person Requirements

Due to compliance with U.S. export control laws and regulations, candidate must be a U.S. citizen, U.S. permanent resident, or have asylum or refugee status in the U.S.

Equal Opportunity Employer/Veterans/Disabled.

IA is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.